Division Administrator - 19332-1A

Job description

Updated: Jun 3, 2021
Location: UC Irvine Campus
Job Type:
Department: DOM Gastroenterology

Job Opening ID: 19332

Reports To: Administrative Manager III

Working Title: Division Administrator

Department: DOM Gastroenterology

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007377

Job Location: UCI Med Center-Orange

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The Division of Gastroenterology under the Department of Medicine consists of 14 full-time faculty, 1 recall faculty, 3 part-time faculty, 12 fellows, 2-3 advanced fellows, 2 Physician Assistants and 4 other academics. The Division Administrator oversees the administration of the Gastroenterology division. In conjunction with the Division Chief, the incumbent will be responsible for development and implementation of long range planning, management and supervision of administrative operations in support of its research, clinical service and teaching operations. Under the general direction of the Department of Medicine's Chief Administrative Officer and Division Chief, the MSO will be responsible for the organization of work, supervision of administrative staff, budget development, financial control, business development, education program administration, process improvement and problem solving in the delivery of related program services within the Division.

Compensation Range:

$62,400.00 - $95,000.00

Department Website:



7-9 Years of relevant experience.

Bachelor's degree in related area and / or equivalent experience / training. Bachelor’s Degree in business/Healthcare administration or equivalent combination of education and experience

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Ability to use discretion and maintain confidentiality. Strong skills in short-term planning, analysis, problem-solving, and customer service. Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

3–5-year experience in managing division/departments in a complex matrix of comparable level of experience. Proficiency in Microsoft applications including Excel, Word and PowerPoint Demonstrated fiscal management capabilities, including effective expense reduction, revenue increase, utilization management, and budget control Skill in projecting and monitoring income and spending trends on the basis of existing revenue and cost data. Skill to design, develop and implement computerized tracking system. Proven personnel management strength, including demonstrated ability to select, motivate, develop, evaluate performance, discipline, and promote collaborative team efforts.


Familiarity with UCI on-line financial systems

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

Solid knowledge of common University-specific computer application programs.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.




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Job No:
Posted: 6/7/2021
Application Due: 9/5/2021
Work Type: Full Time