Project Manager – Creative Projects Specialist

Job description

Project Manager – Creative Projects Specialist🔍Office of External Relations, Stanford, California, United States📁Administration📅Jun 04, 2021 Post Date📅89867 Requisition #Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The Office of Development (OOD) supports the goals and purposes of Stanford University. OOD staff members, working in concert with academic leadership and volunteers, strive to enhance, over the long-term, useful gift support to Stanford. In the process, development staff establish and nurture relationships with students, alumni, parents, friends, corporations, foundations and associations. Stanford University is committed to a donor-centric approach to development. Every member of the OOD staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

As a member of the Office of Development’s Digital Strategy & Services (DSS) team, the Creative Projects Specialist will act as project manager and intake lead on creative projects spanning the multiple teams in support of Stanford University’s fundraising operation.

Job Purpose:

Working across multiple teams, this role will focus on project management efforts that support the digital transformation goals of the organization, bring major fundraising campaign initiatives to life, and help establish new processes that improve efficiency and quality. Projects may include managing broad-based giving day campaigns like Giving Tuesday; digital donor stewardship reports, donor communications, and newsletters spanning print and digital; major proposal packages; multi-channel fundraising campaigns; and large-scale events collateral coordination.

In addition, this role will work closely with the Digital Product Manager and others to onboard a web-based project management tool, ensuring its effective rollout and ongoing adoption.

Your responsibilities include:

  • Project manage and ensure the timely delivery of high-quality donor communications and campaigns.
  • Partner to successfully rollout a web-based project management platform.
  • Partner with multiple creative teams across the organization to establish project intake and review processes.
  • Manage intake requests from Office of Development clients and clarify expectations.
  • Setup project templates and organize project drives.
  • Partner with clients to develop creative briefs and confirm roles and responsibilities.
  • Assist with documentation and archiving of project assets.
  • Manage creative professional freelancers on select projects.
  • Provide quality assurance reviews for digital and creative projects.
  • Organize and facilitate project debriefs.
  • Track and report on measures of success.
  • Provide scheduling, agenda, and recording distribution assistance.
  • Maintain and deliver project status and resource reports.
  • Setup and manage calendars in support of budget, human resources, and major projects.
  • Setup freelancers, vendors, and process billing, and assist with collateral production.
  • Assist with providing clients access to resources, templates, and tools.
  • Contribute to process documentation and training material organization.
  • A commitment to promoting and supporting an environment of diversity and inclusion.

*Other duties may also be assigned.

To be successful in this position, you will bring:

  • Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
  • Project management experience, ideally demonstrating increased responsibility over time.
  • A commitment to working in an inclusive environment that supports diversity and a belief in the mission of Stanford University.
  • A service-oriented and highly collaborative work style.
  • A strong but tactful communications style and a passion for working with creative teams
  • A passion for establishing systems that improve efficiency and demonstrated success implementing such systems.
  • Demonstrated ability to be highly proactive, and to prioritize workload in a dynamic and somewhat ambiguous environment.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • The ability to communicate effectively both orally and in writing with internal and external constituents.
  • The ability to routinely and independently exercise sound judgment in making decisions.
  • Discretion in working with highly confidential and sensitive information.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Exceptional attention to detail and follow‐through.

Candidates from diverse backgrounds are strongly encouraged to apply. Flexible work arrangements available for the right candidate.

Physical Requirements*:

  • Constantly perform desk-based computer tasks in both remote and office-based setting.
  • Frequently stand/walk, sit, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,

Why Stanford is for you:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, and the opportunity to audit a course. On any given day, you can join a TEDTalk, film screening, or listen to a renowned author or global leader speaker.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply:

To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in project management and provide examples of how you’ve demonstrated attention to detail, responsiveness, and collaboration in previous roles.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information
  • Schedule: Full-time
  • Job Code: 4121
  • Employee Status: Regular
  • Grade: H
  • Requisition ID: 89867




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Job No:
Posted: 6/6/2021
Application Due: 8/5/2021
Work Type: Full Time