Office Manager

Job description

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Job No: 511468
Work Type: On Campus
Location: Normal, Illinois

Title: Office Manager

Department: Special Education

Campus Location: Normal, IL

General Summary

This position serves as administrative support and as receptionist to the Department of Special Education. Duties include maintaining department social media; scheduling meeting locations; ordering supplies; coordinating special events; record keeping and generating reports; maintaining inventory records; designing and updating promotional materials; maintaining and troubleshooting office equipment; and managing course evaluations. Self-motivation is a must.

Additional Information

The Department of Special Education at Illinois State University in Normal, IL is a large public university with state and nationally recognized teacher preparation programs. We offer graduate and undergraduate programs leading to certificates and licensure. Our LBS program is among the largest undergraduate programs in the country. The Department is an ideal choice for an individual seeking a balanced professional life.

Required Qualifications
  1. High school graduation or equivalent.
  2. Two (2) years (24 months) of work experience comparable to the third level of this series. This work includes performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Knowledge of the organization, programs, practices and procedures of a department/unit is central to the performance of the duties.
Desired Qualifications
  1. Excellent communication skills and strong organizational skills.
  2. Ability to retain and disseminate information in an accurate and professional manner, including making documents accessible.
  3. Intermediate or advanced computer knowledge and skills, working with the Internet, Word, Excel, Access, and Publisher.
  4. Strong customer service skills and the ability to work with faculty, students, and the public, under pressure, and work with interruptions in a multi-functional office with minimal supervision.
Work Hours

8:00am-4:30pm Monday through Friday

Functional Expectations

Must be able to complete with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Effectively communicate on a daily basis.

Proposed Starting Date

July 2021

Salary Rate / Pay Rate

$16.84 - $17.49 per hour

Required Applicant Documents

Business Writing Sample
Cover Letter
Reference List

PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certifications - See Special Instructions to Applicants for additional options
Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

PLEASE NOTE: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work experience portions. Please list all education and all jobs you have had. Do not leave gaps in employment. You must list all duties you performed in the job duties section (Phrases such as "See Resume" are not acceptable). Failure to follow any of these instructions may constitute an incomplete application. Incomplete applications will not be considered.

Other documentation such as any applicable business-related certifications (Business/Administrative Technology, Bookkeeping Office Assistant, or Customer Service) or official/unofficial transcripts must be submitted prior to the application deadline in order to receive the maximum eligible points on the Civil Service exam. Certifications and transcripts can be uploaded with the application. See below for alternate submission options.

In order to be eligible for Veteran's Preference points on the exam, a copy of your DD-214 must be submitted prior to the application deadline or brought to the Civil Service exam in order to receive the maximum eligible points.

Certifications, transcripts, and/or DD-214 paperwork may be faxed, mailed, or delivered to Human Resources by the posting close date:

Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

A Civil Service examination will be required. You will be notified by e-mail if you meet the qualifications for the examination. Please closely monitor your email for correspondence regarding your application status.

Contact Information for Applicants

Kira Shelton
Human Resources
[email protected]
(309) 438-2120

Important Information for Applicants

If this position is Security Sensitive or if you are subject to a criminal background investigation based on University policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

Application Opened: 06/04/2021 01:35 PM CST
Application Closes: 06/21/2021 11:55 PM CST




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Job No:
Posted: 6/6/2021
Application Due: 6/21/2021
Work Type: Full Time