Grants Specialist

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

Business Services Coordinator - Journey

Working Title:

Grants Specialist

Position Number:


Vacancy ID:


Budgeted Hiring Range:


Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Time-Limited

If time-limited, estimated duration of appointment:

3 years

Hours per week:


Work Schedule:

Monday-Friday 8:00am- 5:00pm

Department Name and Number:

School of Nursing-DO-440110

Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:

Research Professionals

Department Description:

The Dean of the School of Nursing Is responsible for the academic and administrative direction of the School. The school has three academic divisions with a total of 119 faculty, 140 adjunct faculty, 700 students, 64 permanent staff, a state budget in excess of 1 million. To assist the Dean in the administrative management of the organization, there is an Assistant Dean for Student and Faculty Services and an Associate Dean for Administrative Services. The Dean and the three Divisions Chairs, together with the Associate Dean for Research, the Associate Dean for Academic Affairs and the Associate Dean for Administrative Services form the support team of the School.
Administrative Services is the central administrative business office for the School of Nursing and is responsible for the oversight of the School’s financial management, grants management, personnel management, facilities management, the oversight and audit of the School’s Foundation.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:


The Grants Specialist is responsible for facilitating all School of Nursing grants management through fiscal oversight.
Responsibilities include, but are not limited to the following tasks: carries out procedures to ensure that sufficient funding is available at all times to cover grant expenses; advises and trains project managers on the proper University and SON policies, procedures and regulations; notifies grant personnel of key deadlines: reconciles monthly reports; processes monthly P-card reconciliation; creates and maintains expenditure spreadsheets with data obtained from reports; prepares all accounting books for newly funded and existing projects; prepares notice of terminations reports, and other reports or special projects as requested by the Grants Manager; maintains proper cost coding numbers/letters assigned for Research Support Center accounts; conducts the quarterly Account Manager Meetings; and independently aids in communicating and troubleshooting by actively seeking solutions to any problems that arise and making recommendations to the Grants Manager.

Minimum Education and Experience Requirements:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Excellent interpersonal communication skills. Demonstrated ability to write precisely and clearly. Proven analytical and reasoning abilities, experience in evaluating complex requirements and regulations. Thorough knowledge of and skill in applying generally accepted accounting principles with a high degree of accuracy. Directly related experience with computerized financial reporting and analysis systems. Proficient with MS Office software including Excel, Outlook, Word, and Access. Ability to learn new procedures. This position is expected to work with a level of independence with minimal oversight from the supervisor.

Preferred Qualifications:

A general knowledge of federally funded grants business policies and procedures. Advanced knowledge of excel functions and pivot tables is important. Prefer a well-organized individual who is flexible and has an ability to multi-task and prioritize under pressure. Ability to manage deadlines effectively. Attention to detail, good judgment, and ability to communicate on many levels. Previous experience working with grants management in higher education environment preferred.

Position/Schedule Requirements:

Evening work occasionally

Stimulus/ARRA Funded:





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Job No:
Posted: 6/6/2021
Application Due: 6/12/2021
Work Type: Full Time