Budget Technician - 19.5 hrs/wk (IN-HOUSE ONLY)

Job description


IN-HOUSE ONLY: This position is open to internal full-time and part-time permanent and short-term Coast Community College District (CCCD) employees to apply. External candidates, professional experts, student assistants, and part-time faculty CCCD employees are not eligible to apply. If you are not a current employee with CCCD, please do not apply at this time.
About Orange Coast College (OCC)
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Founded in 1947, with classes beginning in 1948, OCC has grown into one of the nation's largest -- and finest -- community colleges, enrolling more than 25,000 students each semester. OCC has an unwavering commitment to equitable outcomes; inclusive practices; and rich racial, ethnic, and socioeconomic diversity. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative student, employee, and community populations. We currently enroll 21,498 students, the majority of whom are from racially minoritized populations: 35% of OCC's students are Latinx, 2% are African- American, 23% are Asian, less than 1% Native American, 31% are White, and 6% are multiracial. OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).
Orange Coast College Employee Demographic Information:
OCC Employee Demographics

Summary: Prepares accurate and timely budget reports and provides technical assistance to departments and programs at one or more campuses to ensure correct application and allocation of accounting transactions. Provides assistance to the budget development process with historical data compilations. Plans, organizes, oversees, and maintains the financial functions of general, ancillary, and/or categorical programs and other related institutional accounting functions to ensure the budget and related fiscal reporting integrity for the college and District.

Distinguishing Career Features: The Budget Technician is a technical position in the accounting career path requiring a working knowledge of government accounting practices, procedures, and techniques and the rules and regulations governing the treatment of accounting transactions within special funds. The Budget Technician serves as a technical resource for the allocation of expense items. Advancement to Accounting or Budget Analyst requires expanded competency in assembling budget development packets and source documents, performing budgetary research, and preparation of special reports including those with account variances. Advancement to Senior Accounting Analyst is based on need and the ability to analyze costs and trends, both indirect and direct, compute and forecast the financial impact of contracts and collective bargaining proposals, other overhead items, facilitate budget line item transfers, and to perform special assignments requiring making projections.

Essential Duties and Responsibilities:
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties, as assigned:

  • Plan, organize, and coordinate the operation and maintenance of accounting/fiscal and budgetary functions of an assigned area (Career Education / Career Services).
  • Plan and develop procedures for preparing fiscal reports and for maintaining and storing specialized or centralized control of accounting and financial records.
  • Provides technical assistance to departments, sites, and programs on proper treatment and coding of accounting transactions, interpretation of rules for spending in certain accounts, and reassigning funds.
  • Assists with certain aspects of the budget development process for categorical, Strong Workforce, Perkins, and special grants, and/or general funds by receiving, analyzing, preparing, and processing budget revisions; assist in the development of procedures for accounting and budgeting systems and recommend improvements.
  • Provides technical assistance to support research and preparation of department and program budgets.
  • Prepares recurring budget reports such as but not limited to special education, mandated costs, interim and final reports, etc. Prepares and describes variance analysis for administrators of special funds and programs. Works with administrators of special funds and programs in monitoring activity, preparing compliance reports, and submitting claims for reimbursement. Communicates with external funding agencies.
  • Prepares and initiates line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules, and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers. Monitors expenditures of funds carried over from prior fiscal periods.
  • Inputs approved budget data. Complies with established procedures for specialized budgets. Analyzes budget reports to assure expenditures do not exceed appropriations. Sets up monitoring and information flow for up-to-date reporting of grant/categorical/restricted programs and budget performance.
  • Works with departments, programs, and sites to process financial transactions with established parameters. Trains and monitors the work of staff within and assigned to other departments for grant reporting and budget compliance. Prepares elements of federal, state, and local financial reports relating to the assigned area of responsibility, including grant, categorical, and restricted programs.
  • Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information. May assist departments in cost-benefit analysis of the project, program, and related proposals.
  • Provides support to processes related to budget development and position control such as, but not limited to, grant and other funding applications. Researches and prepares short- and long-range budget forecasts for administrators of special funds and programs. Integrates data from a variety of sources, both internal and external. Constructs 'what if' models that simulate outcomes based on changing variables.
  • Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special, and general fund programs including Strong Workforce, Perkins, and other grants. Interprets, administers, and complies with federal, state, and local policies, rules, and regulations, including grant, categorical, and other restricted funding.
  • Provides assistance to other accounting staff on an as-needed basis to balance fluctuations in the workflow.
  • Interprets, administers, and complies with the policies, rules, and regulations established by the Board, and the District's Fiscal Affairs Department.
  • Performs other related duties as assigned that support the objective of the position.
  • Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

Qualifications and Physical Demands

  • The position requires technical knowledge of the procedures and practices of government accounting, budget preparation, and control.
  • Requires working knowledge of generally accepted financial processes and programs and of laws, codes, and regulations applying to assigned financial operations.
  • Requires working knowledge of audit documentation requirements.
  • Requires working knowledge of the workings of automated accounting systems and relational databases, sufficient to train others in data entry, and to troubleshoot errors and exceptions.
  • Requires basic knowledge of position control.
  • Requires working knowledge of the financial transactions, controls, and reporting processes associated with restricted funds.
  • Requires well-developed math skills to perform complex accounting and statistical computations.
  • Requires sufficient language skills to prepare reports suitable for external publishing.
  • Requires sufficient human relations skills to explain, troubleshoot, and assist staff with detailed procedures and steps for processing accounting transactions.
  • Requires the ability to perform the essential responsibilities and functions of the position.
  • Requires the ability to instruct and assist employees performing data entry of accounting transactions.
  • Requires the ability to prepare technical analyses and regular recurring reports.
  • Requires the ability to organize and prioritize work in order to meet rigid schedules and timelines.
  • Requires the ability to provide one-on-one and small group discussion, and otherwise work with administrative staff and peers.
  • Requires ability to initiate and conduct technical research, complete complex arithmetic, algebraic and statistical computations, solve highly technical problems associated with financial transactions.
Physical Abilities
  • The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
  • Essential functions will vary by position.
  • As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good-faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience:
  • The position requires completion of an Associate’s degree in accounting, business administration, or the equivalent and three years of experience in a financial record-keeping capacity. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. A Bachelor’s degree in accounting, business administration, or the equivalent and 4-5 years of relevant and progressively responsible experience in governmental accounting, fund accounting, in a financial record-keeping capacity is preferred.
Licenses and Certificates:
  • May require a valid driver's license.
Working Conditions:
  • Work is performed in an office environment with minimal exposure to health and safety considerations.
Conditions of Employment

This position is open to internal full-time and part-time permanent and short-term Coast Community College District (CCCD) employees to apply. External candidates, professional experts, student assistants, and part-time faculty CCCD employees are not eligible to apply. If you are not a current employee with CCCD, please do not apply at this time.
This is an IN-HOUSE ONLY - temporary, categorically-funded, part-time, 19.5-hours per week, 12-months per year classified position. The District reserves the right to extend, modify, or eliminate this position based upon available funds. The normal hours of work will be arranged between Monday through Thursday 9:00 am to 5:00 pm. The effective date of employment will be arranged with the supervisor. (Salary Range EE-117) Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. The deadline to apply is June 28, 2021, at 11:59 p.m. Application materials must be electronically submitted online at http://www.cccd.edu/employment. Incomplete applications and application materials submitted by mail will not be considered. Additional Information

Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting http://www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.

All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.

Application Requirements:To be considered for employment you must submit a complete application packet. A complete application packet includes:

  • A complete online Classified/Management Employment Application.
  • A current resume. (Attached as a separate document.)
  • A cover letter highlighting your qualifications for the desired position. (Attached as a separate document.)
  • Answers to Supplemental Questions. (clear and detailed responses required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A", or leave blank).
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. If you do not know an answer, please indicate so, but do not leave any space blank.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Please note: Possession of the minimum qualifications does not ensure an interview.
Any documents that you are unable to attach can be emailed to [email protected] Emails must clearly indicate the job you are applying to and your name.
Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4716 OR (714) 438-4713.

The Coast Community College District is a multi-college district that includes Coastline
Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West, and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX:https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx

This direct link 2020 Annual Security and Fire Safety Report (ASFSR) is the 2020 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2017, 2018, and 2019 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.




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Job No:
Posted: 6/5/2021
Application Due: 6/28/2021
Work Type: Full Time