Administrative Assistant

Conway, SC
Jun 05, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Classification Title:

Administrative Assistant

Classification Code:


Pay Band:


Internal Title:

Administrative Assistant


Ctr for Global Engagement

Position Type:

PCLS - Slotted Classified

Full or Part Time:



12 mo.

Hours per week:

37.5 hours per week

Normal work days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal work hours:

8:30 am - 5:00 pm (37.5 hrs)

Does this position require driving?:


Does this position require a credit check?:


Job Details:

Administrative Assistant

Coastal Carolina University is accepting applications for the following position: Administrative Assistant (Administrative Assistant) in the Center for Global Engagement. Serving as a part of a dynamic team supporting campus internationalization initiatives, this colleague will serve as a core part of a Center for Global Engagement team.

Responsibilities include, but are not limited to: act as liaison between Associate Provost for Global Initiatives, staff, faculty, students, and the public; manage the calendar for the Associate Provost for Global Initiatives, coordinate scheduling among all staff in Center for Global Engagement, and provide project management for designated projects across the department; coordinate international visitor schedules to campus; responsible for correspondence and meeting minutes for all meetings; manage processes involving contracts, billing and travel booking/support, p-card and travel expenses, procurement and ITS compliance matters, all international insurance processing and reporting, and budgetary reporting support; manage international scholarship administration, collection and coordination; provide information and answers questions regarding Global Initiatives and Center for Global Engagement; gather and maintain information related to activities and programs within the department; manage appointment setting, room reservations, catering, and transportation; manage personnel and compensation documentation processing for all CCU faculty teaching abroad on institutionally approved programs; billing to partner institutions; visa and travel arrangements; supervise student assistant; and other duties as assigned.

Required qualifications: High school diploma or equivalent (GED) and at least one (1) year of related experience. A bachelor’s degree may be substituted for the related work experience.

Preferred qualifications: associate’s degree or more advanced degree and at least three (3) years of administrative support experience or equivalent education, training and experience.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 47 states and 61 nations. The University is accredited by the Southern Association of Colleges and Schools to award the baccalaureate and selective master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in educational leadership, and Ph.D. degrees in Marine Science and Education.

Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from underrepresented groups to apply.

Interested applicants must submit cover letter, resume, and contact information for three professional references online at: or online in the Office of Human Resources and Equal Opportunity at Coastal Carolina University, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. Review of applications will begin immediately and continue until position is filled.

Coastal Carolina University is an EO/AA employer.

Administrative Assistant (AA75/149651), full-time position with benefits. SC State pay band: 04. Normal work hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. Must be flexible to meet the special scheduling needs of the university.


Required Qualifications:

High school diploma and at least one year of related experience. A bachelor’s degree may be substituted for the related work experience.

Preferred Qualifications:

Associate’s degree or more advanced degree.

At least three (3) years of administrative support experience or equivalent education, training and experience.

Knowledge, Skills & Abilities:

Knowledge of state higher education policies, procedures, and regulations; ability to coordinate diverse administrative functions; and experience developing and managing effective archiving of administrative processes. Advanced capabilities in working to create and amend documents in Microsoft Word, Excel, PowerPoint with some experience in website utilization/maintenance; exceptional oral and written communication skills; exemplary evidence of strong organizational skills; demonstrated ability to establish and maintain effective working relationships; the ability to manage multiple tasks in a high pressure environment; and successful experience working in a setting involving international cooperation, coordination, and communication.

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