Grants & Contracts Coord

Job description

Description
University of Colorado | Anschutz Medical Campus

School of Medicine, ACCORDS

Adult and Child Consortium for Health Outcomes Research and Delivery Science

Grants & Contracts Professional (Research Services Open Rank)

Position 00745176 -- Requisition 21572

Nature of Work:

The Adult and Child Consortium for Health Outcomes Research and Delivery Sciences (ACCORDS) is a program of research of the University of Colorado Denver, School of Medicine. The Program conducts comparative effectiveness, health outcomes, health services, and primary care research. 

The Grants and Contracts Professional (open rank) supports ACCORDS research functions which include research grants, investigator initiated studies and program grants. This individual will act as a resource for this consortium and will be expected to work independently, as well as collaboratively with ACCORDS Principal Investigators in the grant/contract process including development, submission, receipt, and reporting. The Grants and Contracts Professional is responsible for the application of and compliance with Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting. This position requires previous experience in pre OR post award research administration.

Examples of Work Performed: 

Pre-Award:

  • Under the guidance of the senior pre-award manager coordinate all pre-award grants and contracts activity
  • Prepare and review budgets of varying complexity prior to submission for federal, state, university, and private sponsors for grants, fellowships, contracts, and industry sponsored research agreements
  • Prepare salary budgets utilizing employee compensation rates, appropriate fringe benefit rates, and approved escalation rates.
  • Advise PIs of budget restrictions and applicable indirect cost rates for various locations and types of proposals.
  • Process of routing and final proposal submissions to sponsors, including all compliance and regulatory documents and ensuring all sponsor guidelines are met.
  • Stay up-to-date on application instructions and guidance for federal sponsors.
  • Orchestrate the preparation of both sponsor and institutional forms to ensure all signatures are obtained and deadlines are met.
  • Respond to requests from funders for information/clarification needed for funding decisions including preparation of just-in-time information and/or budget revision and justification.
  • Work with OGC to identify cost-sharing in proposals and assure accurate accounting.
  • Coordinate the receipt of funded proposal with the Grants and Contracts Manager, PIs, and OGC
  • Act as liaison between OGC and the sponsor ensuring the timely execution of all awards.
  • Assist PI with annual submission of progress report to sponsor.
  • Assist PI with Prior Approval requests to the sponsor.
  • Assist PI if a No-Cost Extension is needed on award.
  • Assist PI with Final Reporting after award has ended.
  • Maintain current electronic files on all grant and contract submissions.
Post-Award:

  • Work with Grants and Contracts Manager and OGC to identify cost-sharing in proposals and assure accurate accounting
  • Act as liaison between OGC and the sponsor ensuring the timely execution of all awards
  • Work with OGC to ensure project is correctly setup in financial system and invoicing is scheduled when appropriate
  • Provide ongoing, administrative and financial assistance to Project Managers and/or Principal Investigators (PI)
  • Provide expense documentation as required by contract to OGC invoicing team.
  • Review of revenues, expenditures, available balances and encumbrances as compared to approved grant and contract budgets for sponsored projects with noted deficit.
  • Prepare and submit all journal entries, as needed
  • Prepare and submit all Payroll Expense Transfers
  • Prepare budget variance reports for all grants and review monthly with the Grants and Contracts Manager and grant PI/Project Manager, or more frequently if required by CU policy or at the request of the PI/PM, and maintain documentation of these reviews.
  • Work with the Grants and Contracts Manager and PIs, or their designees, to facilitate the process of requesting, executing, tracking, verifying services and reconciling subcontracts
  • Monthly meet with OCG post-award specialist assigned to ACCORDS to address issues requiring OCG investigation and correction
  • Upon award of a grant, execute all new Speedtype activity, including notifying various payroll liaisons, telecom, etc.
  • Confirm that budget information is set up according to approved budget and invoicing is scheduled when appropriate
  • Monitor allowable expenses on sponsored projects (Uniform Guidance compliance)
  • Marketplace actions: Create POs, invoice Receiving, place orders, assist with SOWs and Vendor information
  • Process PETs; make appropriate changes to personnel funding distributions, as necessary
  • Manage financial close-out process of completed projects
  • Assist PI with Carry over requests to the sponsor. 
This is an open rank position:

Entry Level:

  • Professionals at the entry level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. These positions may be filled at the entry through senior level, depending on the successful candidate's education, experience and suitability for these particular positions.
  • At the entry level, duties are limited in scope and are performed with guidance and direction from other professionals and are performed in a training and Development capacity.
Intermediate Level:

  • Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.
  • At the intermediate level, duties may be limited in scope and are performed with guidance and direction from other professionals.
Senior Level:

  • Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.  Work is performed fully independently
Other:

  • Maintain an accurate and comprehensive database of all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel and their effort committed, and short description.
  • Maintain knowledge of current and new CU and funding agency policies.
  • Respond to requests for salary information, biosketches, Other Support documents and proposed subcontracts for research faculty and PRAs.
  • Provide direction to department faculty and research staff regarding Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting.
  • Attend local and national conferences and trainings regarding sponsored research programs.
  • Participate on committees pertaining to process improvement, strategic planning and organizational development as requested.
Salary and Benefits:

The salary range for this position has been established at: 

Entry Level: $43,830 - $57,417            

Intermediate Level: $47,697 - $62,483

Senior Level: $51,564 – $67,549

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at Employee Services.

University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background checks for all new employees prior to their employment.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work. Alternative formats of this ad are available upon request for persons with disabilities.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits-wellness

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

 Diversity and Equity:

Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx 

Office of Equity: https://www1.ucdenver.edu/offices/equity

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment. 



Qualifications
Minimum Qualifications:

Entry Level Appointments:

  • A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the required experience.
Intermediate Appointments:

  • A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.
  • One (1) year professional experience working in government, non-profit and/or academic administration or business office setting.
  • One (1) year of grant and/or contract management experience (pre OR post award experience)
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the required experience.

Senior Level Appointments:

  • A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.
  • Two (2) years professional experience working in government, non-profit and/or academic administration or business office setting.
  • Two (2) Years of grant and/or contract management experience (pre OR post award experience).
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the required experience.

Preferred Qualifications:

  • Experience managing grant application processes.
  • Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional).
  • Experience serving as a resource for others.
  • Experience developing grant budgets.
  • Experience in preparing contracts, subcontracts, project agreements, and/or memorandums of understanding.
  • Special consideration for applicants who have experience with Pre Award management in an academic setting.
Competencies/Knowledge, Skills, and Abilities:

  • This position requires a thorough understanding of fiscal policy and the regulations set forth by sponsoring agencies and will have the authority to change and/or develop departmental policies to ensure the department(s) is within compliance
  • Strong decision making skills; ability to independently analyze and resolve complex problems via examination of established protocols
  • Strong independent judgment, problem solving, time management and analytical skills as well as self-directed work capabilities.
  • Excellent written and verbal communication skills.
  • Ability to establish and maintain effective working relationships at all levels in the organization
  • Ability to produce accurate and timely work products
  • Strong organizational skills with attention to details and accuracy
  • Ability to work under pressure and to track and maintain timelines for grant development and submission, grant progress reports and grant funding utilization
  • Ability to learn new skills, synthesize and apply knowledge from diverse disciplines
  • High level computer skills to include expertise in Microsoft Office products, particularly Excel (Access and Word), use of electronic forms, knowledge of database searches. 
  • Ability to maintain confidentiality and exercise appropriate discretion with information.
  • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
  • Demonstrated ability to maintain confidentiality.
  • Strong interpersonal skills and a high level of tact and diplomacy.
  • Demonstrated ability to work within a diverse community and with individuals at all levels of the organization.


Job Category: Research Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jun 3, 2021
Unposting Date: Ongoing

 

 

 

Diversity Profile: University

 

AAUP COMPENSATION SURVEY DATA

View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 6/5/2021
Application Due: 9/3/2021
Work Type: Full Time
Salary: