Administrative Coordinator

Job description

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Administrative Coordinator

Department:

HSC-Academic Affairs-TCOM-300630

Job Location:

Fort Worth

Full Time/Part Time:

Full-Time

Salary Information:

Salary Commensurate with Experience

Department Summary:

The Office of Academic Affairs supports the academic mission of the Texas College of Osteopathic Medicine. Our team is responsible for the development, implementation, and assessment of the Osteopathic medical degree program. We work collaboratively with faculty, staff, and students to develop an ever-improving learning environment through faculty development, curricular innovation, and assessment.

Position Overview:

The Office of Academic Affairs supports the academic mission of the Texas College of Osteopathic Medicine. Our team is responsible for the development, implementation, and assessment of the Osteopathic medical degree program. We work collaboratively with faculty, staff, and students to develop an ever-improving learning environment through faculty development, curricular innovation, and assessment.

The Department of Medical Education provides educational support services to TCOM and to other Health Science Center programs. Faculty and staff in the department schedule medical school classes, coordinate the scheduling of all other classes, support curriculum development activities in the medical school, conduct faculty development programs designed for relevant professional development of all faculty, and contribute to educational research.

Medical Education assists with basic science and clinical science faculty review, and provides staff support to the Curriculum Committee and course director groups that carry out the improvement and development of our osteopathic curriculum.

Minimum Qualifications:

Bachelor’s degree and one (1) year of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities:

  • Considerable knowledge of general office procedures and practices.
  • Knowledge of University policies and procedures related to the area of assignment.
  • Skill in making mathematical calculations and computations.
  • Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Ability to establish and maintain good working relationships.
  • Ability to communicate effectively orally and in writing.
  • Ability to work without close supervision.
  • Knowledge of safe working procedures related to work performed.

Work Schedule:

8:00 a.m. – 5:00 p.m.

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Administrative Coordinator

Physical Requirements:

Lifting up to 10 pounds, Reaching, Sitting, Standing, Walking, Grasp, Talk or Hear

o:

Year 2 Academic Coordinator

-Assist course director(s) in the design, development and preparation of course and testing materials.

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-Collect and submit student grades per week.

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-Organization and coordination of Year II course(s) under the direction of Course Director(s) and department academic coordinator.

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-Contact teaching faculty regarding their lectures, lab assignments, online grading and discussion boards, etc.

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-Prepare and maintain online platform and keep all course documents up to date for student and faculty involved in the course weekly.

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-Assist in preparation, publication, and distribution of syllabi, written exams, practical exams, course correspondence to faculty and students.

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-Actively assist in monitoring classroom assignments and relaying changes to all concerned.

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-Compile and ensure all grades are accurately recorded and average according to rubric set in syllabus and submit to testing services by deadlines set each semester.

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-Pull grades from CANVAS Grade Center and iGrader weekly and submit to testing services.

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-Assist in the timely posting of lectures, quizzes, lab materials, videos, discussion boards, weekly assignments, clinical competency schedule and student study materials etc. to the online platform.

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-Assist in the design, preparation and administration of practical exams.

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-Assist during practice training sessions, i.e., ensure attendance sheets are correct and distributed to faculty; AV equipment is operational and prepared for each session; ensure faculty, fellows, and residents are present.

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-Track and submit CME for all faculty involved in course quarterly and/or within 3 weeks of end of semester.

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-Make all room reservations and ensure rooms are presentable and adequately supplied on days used.

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-Monitor CANVAS and download all material added by Course Director.

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-Attend all meetings and training for course directors and coordinators as needed.

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-Make changes to Roster, CANVAS, iClicker and all related documents as information is provided from registrar.

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-Enter Core Clerkship grades into EIS, copy packet (grade report, clinical evaluation and case report) and email to student and Clinical Education.

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-Assist in scheduling and coordinating of events.

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-Answer the telephone in a professional manner; personal calls are kept to the minimum; and messages are relayed promptly.

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-Send reminders via email, memoranda, or letters as requested.

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-Run errands on campus, as requested.

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-Prepare and collate copied materials to the satisfaction of the requestor.

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-Perform other duties as required on a temporary or emergency basis.

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-Work with academic team to cover all department academic needs.

Posting Number:

S2133P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/46598

 

 

 

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Job No:
Posted: 6/5/2021
Application Due: 9/3/2021
Work Type: Full Time
Salary: