Academic Advisor II

Main Campus (Gainesville, FL)
Jun 05, 2021
Administrative Jobs
Student Affairs, Academic Advising
Employment Type
Full Time
Institution Type
Four-Year Institution

Job no: 516952
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support
Department:19010300 - EG-STUDENT SERVICES

Classification Title:

Academic Advisor II

Job Description:

Engagement of Freshman Engineering Students through Proactive Advising:

Coordinates with the Associate Dean for Undergraduate Student Affairs and Director of First Year Advising in the development of programs to enhance the success and retention of admitted engineering students; responsible for advisement/counseling of freshman engineering students; first and foremost, the advisor is concerned for the individual student and her/his finding the appropriate engineering major and necessary resources to ensure her/his retention in the major, not only in their first year but throughout their tenure at UF; in the drop/add process meaningfully meets with each student during Advanced Registration to lift holds and ensure adherence to tracking requirements; sets the model for the HWCOE in nurturing relationships with her/his advisees, providing opportunities for students to meet regularly in meaningful ways in order to catalyze development of the students; processes probation paperwork and collaborates with the academic advisors in the Office of Undergraduate Student Affairs in ensuring necessary development and resources through the probationary period; participates in Preview ideally working directly with both freshman students in their preparation to begin their students at UF and their families. The Advisor contributes to development of materials used in Preview and, as noted below, is willing to work closely with the Dean of Students Office in organization of the HWCOE Preview sessions and other HWCOE advising staff; manages the basic communication and transfer of necessary information to her/his student advisees; may design printed materials, web pages, etc. in the areas of major requirements and career planning; handles phone calls, email responses, and other forms of inquiry from current and prospective students, and prepares and directs students to necessary resources in the HWCOE and on campus for internship and job placement.

Collaboration and Engagement Internal to Engineering Undergraduate Student Affairs:

The Advisor’s willingness and ability to interface professionally as a team member in HWCOE Office of Undergraduate Student Affairs are essential. While directly supervised by Director of First Year Advising in the Office of Undergraduate Student Affairs, the Advisor must be responsive to and willing to serve under the leadership of the Associate Dean for Engineering Undergraduate Student Affairs. The advisor will coordinate activities and engage with students in EFTP, STEPUP, the state college partnership programs, and other Undergraduate Student Affairs programs as appropriate to support student success and retention.

The following areas will likely overlap with the Advisor’s freshman advising suite of responsibilities:

• College of Engineering Freshman Advising Team: functions as one member of a team of Engineering Freshman Advisors all functioning with a common goal of advising for retention of all engineering freshmen students. The academic advisor will support freshman retention by providing students with the tools and resources needed for academic and professional success. These include, but are not limited to, the development of an academic plan, coaching students to overcome obstacles, and connecting students to activities and organizations that promote professional development. Academic advisors are also expected to pursue professional development opportunities that will keep them apprised of current practices, and to work closely with other members of the Freshman Advising to continually define and develop best practices.

• Freshman Programs:

Entering Freshman Transition Program (EFTP) and Successful Transition and Enhanced Preparation for Undergraduates Program (STEPUP): The Advisor must work closely with the Director of Retention Programs in communicating progress and needs of advisees participating in these programs.

New Student Programs: The Advisor contributes to achieving goals of welcoming and transitioning freshmen students through the UF Common Book Reading Program, UF and Engineering New Student Convocation ceremonies, and the Engineering New Student Welcome. The Freshman Advising Team assists in creating programming for the New Student Welcome; promotes the NSW to all incoming engineering freshmen through Preview, engineering orientation, and social media; and provides trained Engineering Peer Advisors to welcome new students to the college.

Student Organizations/Student Life: The Advisor guides her/his advisees towards the tremendous value in engagement in student organizations; works with the Engineering Director of Student Development in placing freshmen students in appropriate Engineering student organizations during their first year.

Collaboration and Engagement External to Engineering Student Affairs:

The Advisor must also possess a collaborative, team mentality when interfacing with partners on the UF campus.

• Preview: donates strong effort to positively contribute to continuous improvement of the Preview experience for freshmen students and their families. Advisors are involved in multiple aspects of Preview. They conduct college information sessions during every Preview session, provide individual advising to incoming students, develop materials for training other advisors who will interact with engineering freshmen, communicate with departments regarding Preview needs, and provide information for the parents and families of new students to enhance the orientation experience and support the development of realistic academic plans.

• Departments: develops strong working relationships with departmental advisors; a strong emphasis on relationship-building will be placed on the specific department(s) that will assume advising responsibilities for advisees after the first year; ensure that all advisees have begun building relationships with departmental advisors prior to the end of the advisees’ first year; may physically locate in the departments periodically to further connect advisees to their home department, and the Advisor may develop workshops, seminars, etc. that invite the departments to present and meet their future students. First Year Advisors meet monthly with department advisors. All departments are collaborators in the ongoing development of the First Year Advising program. All departments have access to the First Year Advising Canvas site, and interact with their prospective students through Canvas, special programming, email, and social media. In conjunction with the First Year Advising program, all departments have created a welcome or orientation event for students transitioning to departmental advising. The First Year team facilitates communications between students and departmental advisors. Records of communications and participation in events can be used to assess the development of departmental advising relationships.

• EAC and UAC: The Advisor actively engages in the HWCOE advising community through the Engineering Advising Council (EAC); may serve in EAC subcommittees or in other leadership roles; actively engages in the UF advising community through the Undergraduate Advising Council (UAC).

• UF Partners: The Advisor will work directly with Colleges of Liberal Arts and Sciences and other Colleges offering first-year courses, UF Registrar, UF Housing, Student Financial Aid, Counseling and Wellness Center, Career Resources Center, and other units within the Dean of Students Office when necessary.

• Professional Development: The Advisor will pursue opportunities for professional development, including taking advantage of appropriate UF Human Resources classes, advisor certification through EAC, participation in National Academic Advising Association (NACADA) activities, etc.

Assessment, Data Analysis, and Reporting:

The Advisor will develop Student Learning Outcomes and benchmarks that will measure and provide a means of improving advising effectiveness; will report results of advising assessment and enhancement to the Associate Dean for Undergraduate Engineering Student Affairs and to EAC; compiles and reports data related to enrollment, retention, etc., will work with the appropriate department(s) in preparation of Accreditation Board for Engineering and Technology (ABET) information related to the first year curriculum.

Expected Salary:

$45,000 - $50,000; commensurate with qualifications and experience

Minimum Requirements:

Master's degree in education, counseling, or an academic field directly related to the advisor's area of responsibility and one year of relevant experience; or a bachelor's degree in education, counseling, or an academic field directly related to the advisor's area of responsibility and two years of relevant experience.

Preferred Qualifications:

Master’s degree preferred.

Experience in advising and counseling students at the undergraduate level, especially freshman level, preferred.

Experience in developing and maintaining electronic databases preferred. Excellent communication and interpersonal skills.

Working knowledge of University of Florida regulations and procedures to facilitate recruitment and student counseling preferred.


Must apply excellent judgment and exercise confidentiality

Must be able to work with minimum supervision, a self-starter, possessing independence.

Must be able and willing to work on a team, possessing interdependence.

Must have excellent communication skills, verbal and written and must understand the importance of communication in a team-based environment.

Must maintain good working relationships with College and departmental faculty, students and staff, and College of Engineering/University of Florida personnel.

Special Instructions to Applicants:

In order to be considered for this position, applicant must upload a cover letter and resume with application.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:


Advertised: 04 Jun 2021 Eastern Daylight Time
Applications close: 18 Jun 2021 Eastern Daylight Time