Manager of Operations and Project Management, Office of the Vice-Principal Academic & Dean

Job description

Manager of Operations and Project Management, Office of the Vice-Principal Academic & Dean

Date Posted: 06/03/2021
Req ID:4772
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Ofc of the Vice-Prin (Acad) & Dean
Campus: University of Toronto Scarborough (UTSC)


About Us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Dean provides leadership in academic programming and services to the campus, ensuring a positive and academically responsive environment to change. Within the broader University community, the Vice-Principal Academic & Dean represents the policies and points of view of U of T Scarborough. Within U of T Scarborough, the Vice-Principal & Dean promotes the teaching, research, and scholarship of the faculty, the career development of the administrative staff, and the over-all well-being of students.

Your Opportunity:

The Manager of Operations and Project Management, Office of the Vice-Principal Academic & Dean, works closely with the Director, Office of the Vice-Principal Academic & Dean and is responsible for the efficient and effective management of the Dean’s Office. The incumbent is responsible for managing the Dean’s Office operations, communications and play a lead project management role in the execution of various decanal initiatives, working groups, project committees and special projects.

Responsibilities also include: oversight of the Academic Integrity unit in the Dean’s Office; human resources; managing the processes related to academic contracts and agreements; leading process improvements, overseeing communications, coordinating projects, providing advice, briefing information and recommendations based on research and analysis on a wide range of issues, and ensuring that the necessary follow up occurs; attending internal and external meetings; anticipating outcomes and ensuring appropriate and timely follow up; liaising with senior academic and administrative staff at UTSC, across the University; and communicating decisions and coordinating responses as necessary in relation issues managed in whole or part from the Office of the Vice-Principal Academic & Dean.


(Minimum Qualifications)

Education: University degree required, post-graduate degree (Master’s or Phd) an asset, or an equivalent combination of education and experience. Project Management Certificate an asset.

Experience: A minimum of seven years of senior level administrative support experience, preferably in an academic environment, proven success in providing superior service and support in a busy, demanding environment; experience with operations, communications, project management, strategic planning, change management and process development and implementation. Demonstrated experience with effectively managing and developing staff. Demonstrated operations and project management experience in liaising with staff and senior administrators, responding to and handling matters of a complex, confidential and highly sensitive nature.

Skills: Excellent communication skills (written and oral), operations and project management skills, analytical and problem solving skills required. Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, prepare sophisticated PowerPoint presentations, knowledge of Sharepoint), Internet, Acrobat, and scheduling software.

Other: Demonstrated experience in guiding teams. Superior critical thinking, analytical and problem-solving skills; political acuity and judgement; ability to engage with senior University administrators and academics in a manner which facilitates cooperation and consensus building; ability to work independently with a high degree of initiative, discretion and tact; excellent communication (written and oral), facilitation, presentation and leadership skills; creative, self-directed, innovative, results oriented; flexibility and problem solver orientation; detail oriented balanced with a big picture perspective; ability to work under pressure; superior organizational and time management skills in planning, project management and task coordination; strong leadership capabilities; and solid understanding of Project Management methodologies


  • A copy of the full job description is available upon request from the UTSC HR Office.
  • This is a term opportunity ending August 2022.

Closing Date: 06/16/2021,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 4 -- Hiring Zone: $92,421 - $107,826 -- Broadband Salary Range: $92,421 - $154,035
Job Category: Administrative / Managerial

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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Job No:
Posted: 6/5/2021
Application Due: 6/18/2021
Work Type: Full Time