Purchasing Assistant/Office Coordinator

Job description

Position: Purchasing Assistant/Office Coordinator Location: Wheaton, IL
Job Id: 646 # of Openings: 1 Purchasing Assistant/Office Coordinator Job Overview This position is responsible for providing customer service to purchasing constituents, supporting the Accounting & Purchasing staff, and conducting daily imaging, linking and indexing of purchasing documents into campus imaging systems. The Purchasing Assistant reports to the Controller. Duties and Responsibilities

  • Manages front desk receptionist duties that include the following:
  • Process and distribute mail for Purchasing, Accounting, and General Counsel
  • Enter work orders
  • Maintain copier supplies
  • Order office supplies as needed
  • Processes and maintains good standing with new vendors in Unimarket
  • Contacts and assists vendors with setting up direct deposits
  • Manages box files for Accounting & Purchasing department
  • Assists in managing Wheaton College’s annual diversity spending with Strategic Sourcing and Operations Manager
  • Manages Copier Billing Report each month
  • Assists Treasury Accountant with reconciling bank accounts each month
  • Serves as support to Purchasing and Accounting staff as needed
  • Performs basic bookkeeping activities in support of the Accounting and Purchasing team
  • Processes copier refund requests and error logs
  • Maintains department office supplies inventory
  • Sets up new users for UPS Campus shipments
  • This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned. Qualifications
    • Working experience with Unimarket Eprocuement system and Banner Ellucian
    • Experience as receptionist helpful
    • Basic knowledge of Microsoft office
    • Background in Customer service
    • Highly organized and detail-oriented
    Physical Requirements The Purchasing Assistant is regularly required to sit, talk, or hear; frequently required to walk across campus, carry packages delivered to the department, keyboarding, and able to use repetitive hand motions. FLSA Status- Non-Exempt As a Christ-centered community, Wheaton College faculty and staff must affirm the College’s Statement of faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton’s Community Covenant, modeling these commitments for the Christian formation of our students. Wheaton College faculty and staff also support the Christ-Centered Diversity Commitment which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion, justice, and unity. Updated: November 2020

     

     

     

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    Job No:
    Posted: 6/5/2021
    Application Due: 8/4/2021
    Work Type: Full Time
    Salary: