Department Assistant - Nistler College of Business & Public Administration

Location
Grand Forks, ND
Posted
Jun 05, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Position Information: Description

The Department Assistant is a front-facing position that provides support to the Department of Marketing, and the Department of Economics and Finance. The Department Assistant will serve as the receptionist in office and will assist students and faculty on a daily basis via in-person, telephone, and email. The Department Assistant will assist the Chair, faculty, students, prospective students, alumni and other stakeholders in all professional manners. This position will work with the finances and inventory of the department along with other miscellaneous departmental functions and some college-wide duties and will report directly to and be evaluated by each respective department chair with a dotted line reporting to the HR and Finance Manager in the Dean’s Office.

Duties & Responsibilities

Marketing Department and Economics & Finance Department Assistant - supporting students and faculty

  • Working with students in varying aspects
  • Assist faculty with syllabi, duplication, textbook orders, room scheduling
  • Assist the Chair/Director with class schedules, catalog components, degree plans, curriculum, scholarships, assessment and other aspects to keep the department running smoothly
  • Will be front desk person doing daily activities such as mail, phone, greeting visitors
  • Assist new faculty with policies, procedures, keys, access, login information, class rosters
  • Assist Chair in managing prospective student communications and outreach and managing the department student peer-to-peer tutor office activities.
  • Assist Chair in management of social media platforms for the department in alignment with NCoBPA and UND practice

Marketing Department and Economic & Finance Department - finance and inventory coordinator

  • Supervise and maintain budgets for all funds
  • Assist faculty with travel planning including reimbursement
  • Monitor CC statement and transactions
  • Attend professional development training as required by supervisor
  • Reconcile funds monthly
  • Process payments through Jaggaer system
  • Conduct and monitor inventory for your department in conjunction with Dean’s Office staff person
  • Process all hire paperwork for students and manage their timesheets
  • Manage the key inventory and order keys for all individuals that require them
  • Assist with department training for new faculty hires and student employees

Marketing Department and Economics & Finance Department Miscellaneous department functions

  • Departmental office assistant
  • Assist chair with updating and maintaining policies and procedures
  • Assist chair with alumni relations
  • Process the department newsletter
  • Organize departmental functions and marketing materials
  • Assist the chair with the Executive in Residence program
  • Assist in developing department graduation survey
  • Schedule combined final exam rooms
  • Assist with the financial processes of the Research Seminar Series

NCoBPA College Committee Assistant

  • Serve as staff support for CoBPA committees (i.e. Curriculum, JQL, and Promotion, Scholarship and Grants)
  • Work with the Chair of each committee to schedule regular and special meetings
  • Attend meetings as necessary to take notes/minutes
  • Provide assistance with follow-up items for each meeting
Required Competencies
  • Excellent energetic and personable communication skills with a diverse group of constituents
  • Requires very strong attention to detail and organizational skills
  • Must be resourceful, self-directed and work with little supervision
  • Demonstrate ability to work individually as well as part of a team
  • Work to maintain a positive environment
  • Requires very strong attention to detail and organizational skills.
  • Must be resourceful, self-directed and work with little supervision.
  • Must be flexible and able to adapt to a variety of working environments
Minimum Requirements

    Requires High School Diploma

    Two years’ experience in office setting

    Excellent work experience with Microsoft Word, Excel and Outlook

    Cover letter and resume are required for application process

  • Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identify and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.Preferred Qualifications
  • Associate’s Degree 

  • Experience supervising student workers

  • Experience working in Higher Education and professional office setting

  • Experience with PeopleSoft and Perceptive Content, Starfish and Scholarship Central/Academic Works

Minimum Hiring Salary/Position Classification

$34,000/annual, full-time benefitted, non-exempt

Work Schedule/Start Date

Monday - Friday, 8am to 4:30pm. Potential start date of July 19, 2021

Benefits

Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

Similar jobs

Similar jobs