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Administrative Coordinator (4722C) - CITRIS (Health)

University of California, Berkeley
San Francisco
Closing date
Jul 2, 2021

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Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Administrative Coordinator (4722C) - CITRIS (Health) About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: Immediate Review - Open Until Filled

Departmental Overview

CITRIS is a four-campus institute comprising the Berkeley, Davis, Santa Cruz, and Merced campuses of the University of California. In addition to the Colleges of Engineering on these campuses, numerous other academic departments (e.g., UC Davis Medical Center, The UC Berkeley Schools of Information and Public Health, the Haas School of Business, UC Santa Cruz's Engineering and Center for Sustainable Energy and Power Systems, UC Merced's Healthcare Services and Research Institute and many others) are involved in the research at CITRIS.

CITRIS Health has launched two large new projects in the rapidly expanding digital and telehealth sphere and requires an Administrative Coordinator to help coordinate them. Details on the two projects:

The Lighthouse program is a targeted response for vulnerable older adults residing in congregate living settings through the development and implementation of a rapidly deployable and scalable program that provides telehealth, internet accessibility and digital literacy training to improve access to health care services and communication, ultimately leading to improved health, engagement, information, safety and well-being for older adults. The ACTIVATE Program (Accountability, Coordination, and Technology In the Valley to Achieve Transformation and Equity) was launched to rapidly design and deploy an innovative, evidence-based, sustainable telehealth program that will benefit vulnerable populations in rural and agricultural communities, and that can be easily replicated and scaled across California and the US. This project provides an actionable, measurable, and proactive set of solutions to address many of the health/mental health challenges encountered by vulnerable populations in rural and agricultural communities due to the COVID-19 crisis.

The Administrative Coordinator plays a critical role in the successful day-to- day operation of CITRIS Health to ensure the success of its research and development projects and activities. This position provides a high level of administrative support to the CITRIS Director Health, Associate Director Health as well as support for all CITRIS Health initiatives. The CITRIS Director Health and Associate Director Health will also rely on the incumbent to manage calendars, administrative tasks, documentation preparation and management, event support, and basic financial tasks for CITRIS Health. The position requires balancing multiple, often simultaneous, activities and the ability to prioritize work to ensure that tasks are completed on time. The position also requires a high level of professionalism, strong interpersonal and communication skills, the ability to support and work in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and support activities are performed. This person will be arranging meetings and supporting events which include high profile attendees, and a significant level of confidentiality and decorum is required.


30% Leadership Support: Provides professional and administrative support to the CITRIS Director Health and Associate Director Health, to include:

  • Maintains CITRIS Health Directors international calendars and schedules.
  • Arranges meetings for the CITRIS Health Directors and for other CITRIS Health initiatives, including high profile attendees.

    30% Office Administration:

  • Ensures daily administrative operations run smoothly for CITRIS Health initiative.
  • Provides intra- and inter-campus administrative support for CITRIS Health program.
  • Orders supplies, services, and other items, as needed, using Bearbuy.
  • Coordinates any other purchasing services, such as opening POs for contractors, with the appropriate Shared Services businesses services unit.

    30% Event, Meeting, and Communications Support:

  • Supports CITRIS Health and related webpage content and management.
  • Assists in social media, newsletters, and webinars for CITRIS Health events and
    internal/external meetings.
  • Coordinates and prepares agendas for CITRIS Health initiative meetings.
  • Performs advanced word processing and desktop publishing and prepares and edits documents, including meeting minutes, reports, memos, letters, and electronic mail, with Microsoft Office applications and other software programs.

    10% Assists with CITRIS Health budget and expense monitoring, and travel/other reimbursements.

    Required Qualifications

    This is an 18-month, temporary position (full-time) - this job will not convert to a career appointment
    • Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
    • Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
    • Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
    • High school diploma or equivalent experience required.

    Salary & Benefits

    For information on the comprehensive benefits package offered by the University visit:
    • This is an 18-month position. Limited positions may be eligible for core benefits depending on the appointment type and hours.
    • The hourly salary range designated for this position: $24.90 - $32.64; however, starting salary will be commensurate with experience.

    Conviction History Background

    This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

    Equal Employment Opportunity

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
    For the complete University of California nondiscrimination and affirmative action policy see:

    To apply, visit

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