ASSISTANT PROCUREMENT OFFICER

Job description

Posting Number:

S06224P

Working Title:

ASSISTANT PROCUREMENT OFFICER

Department:

FD-Procurement

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The mission of the University Procurement Office is to serve, support and collaborate with the UGA community by providing excellent customer service and meeting customer’s purchasing needs through the timely, accurate, and compliant solutions. Our vision is to lead the UGA community as a strategic and collaborative partner, providing purchasing solutions that support the University’s goals and objectives.

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Normal working hours are 8am to 5pm Monday through Friday. As this is a salaried position there may be additional hours required outside of normal working hours to ensure timely completion of projects and purchases.

Advertised Salary:

$70,000 to $89,000 depending on qualifications/experience

Posting Date:

06/03/2021

Open until filled:

Yes

Proposed Starting Date:

07/01/2021

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Assoc/Asst Director, Division/Department AD

FLSA:

Exempt

Job Family:

Business And Finance

FTE:

1.00

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Prefer higher education or governmental purchasing experience governed by state and/or federal requirements. Prefer some type of purchasing certification (CPPB, CPPO, GCPA, etc.)

Position Summary:

The Assistant Procurement Officer is responsible for assisting the Procurement Officer by managing large complex projects and/or supervising senior procurement specialists. This work may include- providing oversight to their team members, analyzing workload of staff , reviewing and auditing work for compliance with regulations, performing complex and high dollar value purchases, complying with various rules and regulations, and fulfilling the duties of the Procurement Officer during times of absence. This position will have exercise of considerable judgment in making decisions in accordance with State, Board of Regents, and University policies and procedures. A skill set that reflects the ability to provide a high level of customer service is needed.

Knowledge, Skills, Abilities and/or Competencies:

Knowledge of purchasing practices. Proven ability to conduct complex purchases.

Physical Demands:

Sit, bend, type and communicate via telephone and email.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities:

- Manages and supervise senior procurement specialists, assigns/review their work, and provides oversight to their team members. May fill in for team leader during absences.
- Reviews other team member’s request for quotes, requests for proposals, etc. prior to release for completeness and accuracy.
- Guides and trains team members as necessary.
- Analyzes workload of staff
-Reviews proposed purchasing methods and documentation
- Audits work for compliance with regulation

Percentage of time:

35

Duties/Responsibilities:

Performs complex and high dollar value purchases by:
- developing specifications in coordination with end users and ensuring specifications are adequate, not unduly restrictive, properly describe the product or service being purchased, are inclusive of any special requirements such as FERPA, HIPAA, PCI, etc. and meet the needs of campus
- preparing solicitation documents, drafting evaluation formats
- analyzing responses from suppliers
- directing and facilitating technical evaluation teams
-negotiating terms and conditions and executing contractual documents. This includes, but is not limited to: request for quotes (RFQs) and requests for proposals (RFPs), complex supply and maintenance contracts, lease agreements, revenue generating contracts.

Percentage of time:

25

Duties/Responsibilities:

Disseminates technical purchasing advice to Procurement Office staff, departments, and suppliers by interpreting UGA Procurement rules, State and BOR policies and procedures, State of Georgia or Federal law and requirements. Inquires, follows up, problem solves and corresponds with vendors, other Procurement personnel, State Purchasing, and University departments. Functions as an intermediary between vendors and the University, resolving discrepancies and maintaining working relationships.

Percentage of time:

20

Duties/Responsibilities:

Collaborates with the Procurement Officer in developing policies, procedures and guidelines. Interacts collaboratively with the Procurement Officer and Strategic Sourcing Manager to implement better contracts for the University. Collaborates with and provides State Purchasing with information relating to development and renewal of statewide contract, and may serve on specification development or evaluation teams at the State or BOR level.

Percentage of time:

15

Duties/Responsibilities:

Fulfill the duties of the Procurement Officer during times of absence. Develops training materials and teaches classes on “How to Do Business with UGA” and “Purchasing at UGA”. Represents the University of Georgia Procurement Office in meetings and/or through committees with suppliers, government and State agencies, professional associations and other organizations, as necessary or required. And, other duties as assigned.

Percentage of time:

5

 

 

 

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Job No:
Posted: 6/4/2021
Application Due: 8/3/2021
Work Type: Full Time
Salary: