Director of Operations, Medical Education Campus (MEC)

Job description

Role Title:

Gen Admin Manager I

Role Code:




Pay Band:


Working Title:

Director of Operations, Medical Education Campus (MEC)

Position Number:



Northern VA Community College


NV280-Provost Medical Educ Ctr

Work Location:

Fairfax County - 059

Hiring Range:

Commensurate with Experience (up to $111,943 max)

Emergency/Essential Personnel:


EEO Category:


Full Time or Part Time:

Full Time

Work Schedule:

8:30 a.m.-5:00 p.m. Monday-Friday and occasionally on evenings and weekends.

Sensitive Position:


Job Description:

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports

Job Description:
The Director of Campus Operations provides direct support to the Campus Provost for the management and/or coordination of the campus budget and other non-academic functions of the campus, such as facilities planning, supervision of Campus Storeroom staff and operations, campus coordination of fixed asset management processes, space management, emergency and safety planning/management, and special project management related to campus needs. In addition, the Director acts as a liaison between the campus and the college offices of Financial Services and Administrative Services to ensure effective coordination and completion of essential campus projects. The DCO plays an integral role in business continuity planning, especially as it relates to operations and logistics.

Duties and Tasks:
The Director of Campus Operations reports to the Provost and is responsible for campus budget planning and management as well as other non-academic functions related to the operations of the campus. The position requires communication, coordination, and collaboration with both internal and external stakeholders. As a member of the Provost’s Staff, the Director works cooperatively with personnel across the campus in budget planning to ensure smooth operations that support the teaching and learning mission of the college. The Director also communicates, and coordinates with central offices in the college including Finance and Administration, Facilities, Purchasing/Procurement, Emergency Planning/Management, Campus Police, and Auxiliary Services. The Director is responsible for supervising the Campus Storekeeper and daily operations of the campus storerooms, collaborating with Finance and Administration to complete annual inventory processes, tracking and recordkeeping of fixed assets. The Director also works with community organizations/individuals who wish to hold events using/renting campus facilities not managed by the staff of VP of Workforce Development and Marketing.

Special Assignments:

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications:

Required KSAs:
• Knowledge of operations, services, and activities of the campus
• Knowledge of principles and procedures for tracking a large budget
• Knowledge of processes and procedures for tracking and monitoring fixed assets to comply with Commonwealth requirements
• Knowledge of NOVA, VCCS and/or State of Virginia polices and administrative processes.
• Excellent verbal, written, and interpersonal communication skills
• Skilled in the use of computer software, including Microsoft Office Suite and spreadsheet preparation.
• Skilled in budget management and tracking
• Interpersonal skills using tact, patience, and courtesy to work with college administration, faculty, staff, students, and visitors
• Demonstrated ability to work effectively both independently and in a team environment

Minimum Qualifications:
Bachelor’s degree and/or appropriate experience for the position. Bachelor’s degree in Business Administration, Finance, Management, Accounting, Information Systems and Operations Management, or related field; or a combination of education, training, and experience.
• Experience with the use of computer software, including Microsoft Office Suite and spreadsheet preparation.
• Supervisory experience.
• Experience with budget tracking and management
• Experience in an operational support role
• Experience preparing reports

Preferred Qualifications:

•Master’s degree in Business Administration, Finance, Management, Accounting, Information Systems and Operations Management, or related field; or a combination of education, training, and experience.

•Experience working in a higher education environment.•Significant years of progressively responsible supervisory experience.•Significant experience with budget tracking and management•Experience with PeopleSoft Enterprise applications•Experience with facilities planning, space management, and coordinating renovation projects•Experience with emergency and safety planning/management•Experience in project management•Experience leading groups/teams

Operation of a State Vehicle:


Supervises Employees:


Required Travel:


Posting Number:


Recruitment Type:


Number of Vacancies:


Job Open Date:


Job Close Date:


Open Until Filled:


Agency Website:

Background Check Statement Disclaimer:

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:

EEO Statement:

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement:

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement:

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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Job No:
Posted: 6/4/2021
Application Due: 6/17/2021
Work Type: Full Time