Clerical Assistant

Job description

General Description

Under the direction of the Provost, COS Hanford Educational Center, the Clerical Assistant will perform a variety of clerical duties in the COS Hanford Educational Center in the interpretation, application and modification of existing procedures and methods; type, file, maintain records and provide information and assistance regarding programs, procedures and activities of the department.

This is a full-time positon. The work schedule is 7:45 a.m. – 4:45 p.m. Monday – Friday. Initial salary placement for this positon will be $38,124.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job Duties

Job duties of the Clerical Assistant include:

  • Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
  • Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines.
  • Type a wide variety of materials from rough drafts or oral instructions; distribute as appropriate.
  • Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms; list, abstract or summarize data.
  • Review documents for accuracy and completeness so they conform to standards.
  • Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
  • Utilize the District's integrated software in performing the required duties of the position.
  • Operate a variety of office machines and equipment including typewriter, copier, computer terminal, fax, and telephone.
  • Assist students with a variety of information and materials in support of an assigned program and general College information.
  • Receive, open and distribute mail.
  • Perform related duties as assigned.
  • Qualifications

    Minimum Qualifications (Education & Experience):

    Any combination equivalent to:

  • Graduation from high school and
  • Formal computer training and
  • One year of clerical experience.
  • Desirable Qualifications:

  • Previous customer service experience.
  • Ability to multi-task in a busy environment, while maintaining attention to detail.
  • Working Conditions:

    Environment

  • Office environment.
  • Constant interruptions.
  • Physical Abilities

  • Ability to hear and speak to communicate with student /public.
  • Ability to see to read documents.
  • Ability to sit and stand for extended period of time.
  • Ability to reach in all directions.
  • Ability to lift moderately heavy objects.
  • Dexterity of hands and fingers to operate a computer and office equipment
  • Knowledge and Abilities

    The hiring committee is seeking evidence of the following:

    Knowledge of:

  • Basic policies, procedures and activities related to an assigned program or function.
  • Operation of standard office machines and equipment.
  • Basic word processing skills.
  • Modern office practices, procedures and equipment.
  • Record-keeping techniques.
  • Telephone techniques and etiquette.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Interpersonal skills using tact, patience and courtesy.
  • Ability to:

  • Perform a variety of clerical duties in support of an assigned program or office.
  • Operate a variety of office machines and equipment including, copier, computer terminal, and other office equipment as required.
  • Complete assignments with minimal supervision.
  • Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
  • Type at 40 words net per minute from clear copy.
  • Learn to interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
  • Maintain records and prepare reports.
  • Understand and follow oral and written directions.
  • Communicate effectively both orally and in writing.
  • Application Procedure

    To be considered applicants must submit ALL of the following required material before or by the filing deadline:

    • An online job application.
    • Letter of interest, which addresses how the applicant’s experience and/or education enables him/her to be able to perform the job duties.
    • Resume
    • Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment.
    Recruitment Analyst: Keila Reynoso [email protected]College of the Sequoias does not sponsor H-1B Visas

     

     

     

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    Job No:
    Posted: 6/4/2021
    Application Due: 6/18/2021
    Work Type: Full Time
    Salary: