10017892 Administrative Coordinator
Staff Application - please complete and email with supporting documentsSchool/Department: School of Health & Natural Sciences Primary Location: Macon Position: Staff Job Type: Full Time Position Close Date: Until Filled Description:
JOB SUMMARY: This position is responsible for coordinating and/or performing a wide variety of administrative, secretarial and program support activities on behalf of the Department of Natural Sciences.
- Oversees purchasing/procurement/maintenance schedule of departmental supplies/equipment
- Purchases laboratory supplies and equipment for all Department of Natural Science labs; maintains oversight of purchase orders; works closely with vendors to track supplies and equipment; maintains purchase card requests.
- Maintains office supply inventory; makes purchases as needed.
- Coordinates the maintenance and repair of office and lab equipment.
- Coordinates Internal & External Communications
- Serves as a primary point of contact and liaison with other offices, vendors and external institutions on a range of specified issues; organizes and facilitates meetings, conferences and special events as required.
- Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
- Prepares memoranda, letters, emails and reports.
- Assists in registering students.
- Attends meetings and records minutes.
- Sorts and distributes mail.
- Coordinates Departmental Data/Scheduling
- Enters courses in the Banner system; assigns classroom and laboratory space.
- Gathers, enters and or/updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records for the office.
- Monitors accounting activities as appropriate (e.g., grant monies, lab fees, etc.)
- Maintains department files and records.
- Maintains the Chair’s and Assistant Chair’s calendars; schedules appointments.
- Manages a variety of assigned budgets; maintains required records.
- Assists faculty with travel requests.
- Assigns advisors to students on all campuses.
- May supervise student workers which may include recommendations for hiring, performance evaluation, training, work allocation and problem resolution.
- Performs related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION:
- Database management skills.
- Strong interpersonal and communication skills and the ability to work effectively in a diverse community.
- Knowledge of modern office practices and procedures.
- Knowledge of university and school policies and procedures.
- Knowledge of computers and job-related software programs.
- Skill in prioritizing and organizing work.
- Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
- Skill in oral and written communication.
SUPERVISORY CONTROLS: The Academic Dean assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES: Guidelines include college and school policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK:
- The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
- The purpose of this position is to provide administrative coordination for school operations. Successful performance helps ensure the efficiency of those operations.
- Contacts are typically with co-workers, other university employees, students, and members of the general public.
- Contacts are typically to give or exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS/ WORK ENVIRONMENT:
- The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects.
- The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: This position supervises student workers.
- Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
- This position is non-exempt (biweekly paid).
- Pay grade 12.
TO APPLY: Application materials should be emailed as a Microsoft Word or Adobe.pdf attachment to: [email protected] with the subject line “10017892 Administrative Coordinator 6.2.2021”. Application materials are to include a resume, an MGA Staff application; a letter of interest which includes salary requirements; and three professional references. Paper application materials will not be accepted.
Background checks will be conducted on all final candidates.Staff Application - please complete and email with supporting documentsA Unit of the University System of GeorgiaEEO/AA/M/F/V/D