Administrative Assistant to the Director of Athletics

Job description

  • 02-Jun-2021 to Until Filled (EST)
  • Washington, PA, USA
  • Full Time
  • Email Me Similar JobsEmail Me This JobSummary

    Washington & Jefferson College seeks an individual to provide primary administrative support to the Director of Athletics as well as support for athletic department staff and coaches. This is a full-time, 12-month position.

    Duties and Responsibilities

      Responsibilities include administering game contracts, roster and data management Serving as the business office liaison to athletics through processing of forms for payments, reimbursements, purchase orders, disbursements, travel and business expensesManaging appointment calendars Other clerical responsibilities such as preparing memos, answering phones, and ordering office supplies. Schedule group meetings on Zoom and/or TeamsBook meetings and conference rooms using 25Live

      High School diploma requiredBachelor's in business or related field preferredThe individual must be able to maintain thorough and accurate recordsWork cooperatively with a diverse group of individualsPossess excellent communication, organizational, interpersonal, and time management skills; and be able to prioritize tasks and meet deadlines. Must be an energetic self-starter who can work well independently and as a member of a team. Previous experience in a fast pace office is strongly preferred. Relevant work experience may be substituted for the degree requirement as determined by the University. Must be proficient with current technology, including MS Office. Preferred knowledge of Sakai, Colleague, 25Live, and WebAdvisorAbility to positively interact with coaches, faculty, students, and staff membersGood spelling and grammar skills, telephone manners, and organizational skillsConscientious, dependable, and flexibleExcellent time management skillsMaintain discretion and confidentiality
    Supervisory Duties

    This position does not require any supervisory duties.


    The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

    Job Description Status The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

    Application Instructions

    Apply for this job at Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately.

    Washington & Jefferson College




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    Job No:
    Posted: 6/4/2021
    Application Due: 9/2/2021
    Work Type: Full Time