Administrative Asst III

Job description

Posting Number:


Posting/Functional Title:

Administrative Assistant III

University Pay Plan Title:

Administrative Asst III


San Marcos



Recruitment Type:

Open to All

Job Type:


Monthly Salary:

$3,333.34 - $3,750.00

Job Category :


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

•Excellent organizational, verbal and written communication skills are essential.

•Demonstrated proficiency using Microsoft Excel, Word, Outlook and experience with other components of Microsoft Office suite.

•Previous experience in an administrative assistant role.

•Experience planning events.

Preferred Qualifications:

•Bachelor’s Degree.

•Previous employment in a university setting.

•Knowledge of SAP and Raiser’s Edge.

Job Description:

The Administrative Assistant III reports to the Associate Director of Development and Annual Fund who reports to the Associate Vice President for University Advancement. The division of University Advancement encompasses Development, Communications, Advancement Services and Alumni Relations. The Administrative Assistant III will provide senior level administrative support to the Office of Development and the Associate Director of Development and Annual Fund.

Job Duties:

•Provide administrative support for the Development office including the Associate Vice President and Development staff.

•Assist in preparation and approval routing for proposals, memorandums of understanding, letters of intent, and other Development-related documentation.

•Assist Development staff in maintaining contact reports and database updates, and coordinating support requests with other divisions across the university.

•Provide administrative support and coordination for the planned giving program, including scheduling meetings, tracking actions into Raiser’s Edge, editing and preparing correspondence and maintaining expectancies files, and travel.

•Run reports for donor gifts $500 and above and prepare gift acknowledgement letters for the Vice President and Associate Vice President.

•Open and close the office at set times; provide telephone support for the office; greet walk-in visitors to the Development suite.

•Arrange and process travel and reimbursements for gift officers.

•Assist development officers with donor events.

•Prepare Presidential birthday cards each month.

•Other duties as assigned.

Job Open Date:


Job Close Date (posting closes at midnight):


Open Until Filled:


Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:


Normal Work Hours End:


Posting Notices:


Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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Job No:
Posted: 6/4/2021
Application Due: 6/11/2021
Work Type: Full Time