Program Assistant - 513279
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Work type: Regular Full-time (Benefits eligible)
Categories: Office/Clerical Support
Pay Grade/Pay Range: 55 Hourly (non-exempt) - Minimum - $ 12.89 Midpoint - $ 17.96
Department/Organization: 810102 - Collegiate Recovery & Intervention
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm; nights/weekends as needed
Job Summary: Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.
Additional Department Summary: This position serves as the primary front office administrative staff for the department of Collegiate Recovery and Intervention Services. The Program Assistant will perform general secretarial and administrative duties, including serving as front office reception, answering phones, and responding to general inquiries in-person and via departmental email. The position will be knowledgeable of programs, resources, and events in order to respond appropriately to the wide variety of CRIS stakeholders. Monitor all office equipment maintenance needs and contacting necessary repair services. The Program Assistant will also serve as the budget manager for CRIS, including budget maintenance and oversight for state funds. In addition to producing necessary budgetary reports for internal use, this position also reconciles P-Card purchases for all professional staff.
This position assists in program development and support with primary responsibilities including reservations, appointments, billing, logistical oversight, and scheduling. This position is also responsible for all HR duties of the department and is responsible for submitting the Titanium student billing reports to Student Account Services for payment via Student Accounts. Responsible for the reconciliation of all account transactions for both the Counseling and Intervention (MPACT) Services and Collegiate Recovery Community accounts.
Responsible for completing required training and promoting a safe, hospitable, and respectful workplace.
Responsible for holding staff accountable for completion of required training.
Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.
Required Minimum Qualifications: High school diploma or the equivalent and three (3) years of general office experience; OR Associate's degree and one (1) year of general office experience; OR a Bachelor's degree.
Skills and Knowledge: Ability to maintain strict standards of confidentiality. Experience within a banking (teller, collections), legal, or medical office environment may be considered. Ability to engage with students/clients in a positive manner while maintaining professional boundaries. Excellent customer service skills. Organized and efficient.
Demonstrated commitment to expand multicultural knowledge, awareness, and skills as evidenced through: demonstrating self awareness; understanding and valuing others; demonstrating knowledge of social inequalities; interacting effectively with a diversity of people; fostering equity and inclusion.
Preferred Qualifications: Knowledge of Banner Accounting Systems and University P-Card systems. Knowledge or understanding of substance use disorders or mental health experience.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
Advertised: 07 Jun 2021 Central Daylight Time
Applications close: 12 Jun 2021 Central Daylight Time