Program Coordinator, Senior

Tucson, AZ
Jun 04, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:



Family and Community Medicine

Department Website Link:


UAHS - Tucson


2800 E Ajo Way, Tucson, AZ 85713 USA

Position Highlights:

The purpose of the position is to manage day-to-day operations and long term programming of the University of Arizona College of Medicine - Tucson Family Medicine residency program. The position is responsible for the interpretation of many policies and regulatory requirements and reports to ensure the program is in compliance with all applicable regulatory agencies. The position is also responsible for the oversight of resident recruitment, on boarding, personnel records and administrative tasks as well as supervision and oversight of the junior program coordinator position in the residency program.

Duties & Responsibilities:

  • Accreditation Requirements:
    Reviews all programmatic, institutional and regulatory agency requirements on a regular basis to ensure program compliance with all regulatory agencies and offices at all times. This includes all required ongoing reports such as Accreditation Council for Graduate Medical Education (ACGME) WebADS, American Board of Family Medicine (ABFM) resident status reporting, and University of Arizona College of Medicine (UACOM) Graduate Medical Education (GME) Annual Program Evaluation, resident status reporting, duty hour violation reporting, and recruitment status reporting.
  • Personnel Management:
    Personnel management for the program’s residents. Management of residents includes ensuring all are compliant with paperwork and training regulatory requirements as well as managing New Innovations, the program's record management software which contains all personnel records.
  • Recruitment, Onboarding, Graduation:
    Manages recruitment, onboarding, and graduation of the program's residents. Recruitment functions include initial review of candidate applications, scheduling of interviews, interview arrangements, required preparation and follow up for interviews, communication with candidates and ranking of candidates. Onboarding functions include coordinating all required paperwork, training, and administrative tasks of incoming residents, and orientation. Graduation functions include ensuring all residents have met all requirements of the ABFM and ACGME as well as organization of graduation events.
  • Program Administration and Communication:
    Manages resident rotations including multiple global health rotations and local rotations as well as 11 rural rotations. Includes communication with rotation sites, coordination of paperwork, administrative requirements, schedules and housing for residents rotating to sites. Also includes coordination and maintenance of all Program Letters of Agreement (PLA) with all rotation sites.
  • Program Operations:
    Manages and reconciles residency operation budget and Arizona Area Health Education Center (AZAHEC) budget. Facilitates all expense reimbursements for residents who rotate to rural sites and faculty who perform required annual rural site visits and oversees reimbursements for all other rotations.

Minimum Qualifications:

  • Minimum of 5 years of relevant work experience is required.
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.

Preferred Qualifications:



Full Time/Part Time:

Full Time

Number of Hours Worked per Week:


Job FTE:


Work Calendar:


Job Category:

Academic Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

$47,048 - $48,630

Compensation Type:

salary at 1.0 full-time equivalency (FTE)



Career Stream and Level:


Job Family:

Med Education Prgm

Job Function:

Academic Administration

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:


Target Hire Date:

Expected End Date:

Contact Information for Candidates:

Karyn Kolman | [email protected]

Open Date:


Open Until Filled:


Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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