Financial Admin Coordinator - Landscape Architecture
Job location: Meyerson Hall
Employment Type: Full-time
Posted data: 2021-06-04
University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleFinancial Admin Coordinator - Landscape ArchitectureJob Profile TitleFinancial Administrative CoordinatorJob Description SummaryThe Financial Administrative Coordinator in the Department of Landscape Architecture is an integral part of the four-person management team that keeps the busy Landscape Department running smoothly. S/he is responsible for many of the financial duties of the department as well as assisting with outward-facing duties such as department events.
Under general supervision of the Department Coordinator and working closely with the central School's Finance Office, coordinate, manage, record, and track all expense transactions for the Department of Landscape Architecture within the department's approved operating budget including all course and studio accounts; recommend best procurement practices to faculty, students, and staff; enforce financial policies and procedures; monitor accounts to ensure they are operating within budget; Generate monthly reports for the department and identify and recommend specific budget lines to support unforeseen expenses. Report directly to the department coordinator and chair any expense requests that are problematic. Process invoices, purchase orders, reimbursements, honoraria, stipends, journals and secure travel, hotel and other accommodations for departmental guests. Manage petty cash, the department purchase card, and supplies. Provide payment for and help coordinate group and individual travel. Manage the financial aspects of lecture series, special events, and department catering arranged by other staff in the office. Assist the Department Coordinator in updating the department manual and notifying faculty of changes in University fiscal policy. Assist in managing the Ian McHarg Center budget, which involves remitting travel reimbursements, vendor and speaker payments and overall budget and grant tracking. Provide administrative support to the Department Coordinator as needed.Job Description
- Coordinate, manage, record, and track all expense transactions for the department including all course and studio accounts; recommend best procurement practices to faculty, students, and staff;. Approve all expenditures, ensure adherence to budgetary guidelines; meet weekly with Department Coordinator to review department spending.
- Process invoices, purchase orders, reimbursements, honoraria, stipends, and secure travel, hotel and other accommodations for departmental guests, manage petty cash, the department purchase card and supplies
- Manage the financial aspects of lecture series, special events, and department catering arranged by other staff in the office.
- Generate monthly reports for the department, identify and recommend specific budget lines to support unforeseen expenses.
- Assist the Department Coordinator in updating the department manual and notifying faculty of changes in university fiscal policy.
- Assist with financial duties for the Ian McHarg Center, including travel reimbursements, vendor.
- Other duties and responsibilities as assigned.
A High School Diploma or GED and 5 years to 7 years of experience or equivalent combination of education and experience is required.
Office, Library, computer room
Typically sitting at a desk or tableJob Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of DesignPay Range$20.00 - $36.00
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