Assistant Director for Fitness Programs - Campus Recreation (146626)

Job description


Assistant Director for Fitness Programs

Campus Recreation

University of Illinois at Urbana-Champaign


Campus Recreation provides a welcoming environment that inspires the university community to engage in recreation and wellness opportunities. With approximately 500,000 square feet of state-of-the-art indoor recreation space, 75 acres of outdoor fields, and a diverse variety of fitness, wellness, and recreational programs, there are many opportunities for students to stay active.

We are seeking individuals with diverse backgrounds who can help foster communities that strive toward the mission of providing “A place for everyone.” This includes supporting the academic mission of the University by developing environments conducive to student learning and academic success, respecting, appreciating and advocating for the diversity of our student population, and supporting the holistic development of all our students.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit


The Assistant Director for Fitness Programs is responsible for the overall direction, development and management of Campus Recreation’s fitness programs, including the Group Fitness and Personal Training programs for students, faculty/staff and other eligible participants. The Assistant Director supervises all part-time staff related to fitness programming.


  1. Organize, plan, conduct and evaluate Fitness Operation programs; make program updates based on current research; conduct quality improvement projects and needs assessment of areas; increase participation of campus community and seek additional uses to drive revenue.
  2. Schedule and coordinate group fitness classes.
  3. Coordinate client and training scheduling.
  4. Coordinate Fitness Screenings and Assessments.
  5. Establish financial targets; set fees and charges for services.
  • Research and analyze trends in collegiate recreation fitness program in addition to Campus Recreation. Provide input on the fiscal needs of the program including budget recommendations, revenue projects and fee rates. Provide programmatic recommendations and proposals utilizing such information.
  • Develop marketing and promotion efforts focused on fitness programs, packages and events; in conjunction with the marketing department implement these efforts which may include print information, website design and social media outreach.
  • Research and make purchase recommendations for all fitness equipment including strength, cardio respiratory and flexibility equipment.
  • Organize, maintain, and update the equipment replacement plan document for Campus Recreation facilities.
  • Supervise equipment inventory and aid in the coordination of fitness equipment maintenance.
  • In conjunction with the Director and Associate Directors of Financial Operations, Operations and Programs, and Wellness and Assessment, recommend and prioritize equipment purchases for departmental programs – including but not limited to cardiovascular equipment, strength training equipment and various smaller pieces of equipment needed throughout departmental programs.
  • Develop and instruct, in conjunction with the Associate Director, Wellness and Assessment and the Graduate Hourly Program Assistants, an in-house personal training and group fitness instruction course(s)
  • Manage the program responsibilities within the budget constraints established by Campus Recreation (Business Office & Director of Campus Recreation)
  • Collaborate with department, campus and community partners on education and programming initiatives that promote healthy physical activity, exercise, and nutrition. Example. McKinley Health Education, etc.
  • Conduct annual review of existing fitness floor, operations and other related areas’ policies. Make determinations for adjustment based on current risk management policies and procedures, incorporating industry trends and University and departmental expectations.
  • Conduct quality improvement projects including equipment inspections and needs assessments for fitness operations and programs.
  • Hire, train, supervise and evaluate all staff including: Grad Hourly Program Assistants, Personal Trainers, Group Fitness Instructors, Undergraduate Program Assistants, Interns and additional hourly personnel.
  • Determine staffing needs and hire qualified candidates based upon education, certifications, experience, skills and ability to contribute to the diverse needs of the University of Illinois and Campus Recreation
  • Set working schedule for all fitness staff.
  • Monitor compliance with required staff certifications.
  • Prioritize tasks and assign/delegate duties to part-time employees as it relates to fitness operations and personal training.
  • Evaluate personnel via random shift audits and observations from professional and leadership staff.
  • Maintain records of certifications of all group fitness instructors and personal trainers. Communicate regularly regarding status of certification and if employee will need to seek recertification prior to expiration. Serve as department contact responsible for researching, securing and scheduling various certification classes available to our current instructors and the University community – Example. Les Mills certification trainings, etc.
  • Develop and locate health and fitness education resources to contribute to the continuing education of the fitness staff.
  • Work cooperatively with other Campus Recreation program areas when needed, including the development of collaborative programming. Example. Aquatics, etc.
  • Work collaboratively with campus units and the general community to promote personal training and group fitness opportunities.
  • Participate as a member of the Campus Recreation professional staff in the development and implementation of policies and procedures.
  • Evaluate events and ensure compliance with University standards related to facility usage, risk management, and vendor agreements.
  • Identify potential risks associated with events and maintain standards to ensure a safe environment for patrons.
  • Track and compile information and data in conjunction with monthly, mid-year and yearly reports. Utilize information to develop policies, procedures and strategic goals for fitness programs for Campus Recreation.
  • Participate in the development of programs, departmental objectives and long-range planning by performing research, providing recommendations and implementing plans as appropriate.
  • Enforce and maintain Campus Recreation policies and procedures as they pertain to usage of facilities on campus.
  • Obtain and maintain appropriate certifications.
  • Serve on Division and/or University committees as assigned.
  • Design and implement special projects that support the overall mission of Campus Recreation.


    • Master’s degree in Kinesiology, Exercise Science, Physical Education or a relevant field.
    • Two years of programming experience in a fitness facility which included both group fitness and personal training programs with one year of relevant supervisory experience. Experience can be concurrent.


    • Personal Training and/or Group Fitness Certification through ASCM, AFAA, NSCA, NASM, ACE, ISSA.
    • Prior experience working with students including those with vision, hearing, and physical disabilities.

    Knowledge, Skills and Abilities:

    • Comprehensive and detailed knowledge of Fitness and Personal Training.
    • Strong written and verbal skills and an ability to establish and maintain effective working relationships with other employees, faculty, staff, students and community patrons.
    • Ability to manage multiple priorities and meet project review deadlines.
    • Strong commitment to diversity and developing a comprehensive understanding of the needs of diverse student and user groups.

    This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after June 23, 2021. Salary is commensurate with experience.


    Applications must be received by June 23, 2021. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

    Step 1) Submit the Staff Vacancy Application.

    Step 2) Submit the Voluntary Self-Identification of Disability forms.

    Step 3) Upload the following documents:

  • cover letter
  • resume (months and years of employment must be included)
  • academic credentials (unofficial transcripts or copy of diploma may be acceptable) for all degrees attained
  • names/contact information for three references
  • In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Alana Harris, [email protected] For questions about the application process, please contact 217-333-2137.

    The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

    As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

    The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

    College Name or Administrative Unit:Student Affairs Category:2-Administrative Title:Assistant Director for Fitness Programs - Campus Recreation (146626) Open Date:06/02/2021 Close Date:06/23/2021 Organization Name:Division of Campus Recreation




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    Job No:
    Posted: 6/4/2021
    Application Due: 6/23/2021
    Work Type: Full Time