Job description

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

This position is responsible for managing an assigned portfolio of complex grants and contracts using

knowledge of Sponsor and University grant and contract management rules and regulations, and

analytical skills for pre-award and post-award activities for the Departments of Biology and Evolutionary Anthropology.

Work Performed

Pre-award Responsibilities for Project Development

Advise faculty on Funding Opportunities and Program Guidelines while preparing their planned submissions. This also entails assisting the PI with the initial development of the project’s categorical expenditures, preparing a well outlined justification, and proofing the budgets for any inconsistencies to ensure accuracy.

As needed, assist faculty with the preparation of proposal components such as their biosketches, equipment and facilities document, other support, current and pending, coordination of issuing subcontracts, etc., for accuracy and completeness.

Ensure proposals meet university published time tables and are routed in a timely manner for Manager review and approval.

Upon submission to ORS, be cognizant of any requested updates from ORS in order to adjust accordingly and timely.

Post-award Responsibilities for Assigned Projects

Upon receipt of award, verify the award plan and master data are entered correctly.

Review terms and conditions for our sponsored awards, always ensuring compliance.

As needed, conduct new project meetings with faculty to ensure they are aware of project timelines, awarded spending plans – any adjustments at the time of award, and appropriate uses of the funding.

If project requirements change, advise faculty on plan adjustments necessary to meet the sponsor deliverables.

As needed, assist with requests for re-budgeting, issuance of subawards, project extensions and any other project modifications.

Submit timely effort adjustments to reflect appropriate labor distribution.

Manage any project overdrafts with Biology procedures and University guidelines.

Process assigned online expense reporting and reimbursements via Concur.

Prepare regular statements for PI review and approvals.

Complete monthly budget reconciliations for assigned faculty, ensuring compliance with Sponsor terms and conditions, and University policies and procedures; inform Manager of any errors that arise in the reconciliation process, prepare detailed cost transfers with required audit documentation, or journal vouchers as required.

Complete monthly cost center reconciliations for assigned faculty.

Provide project management plan for review by the faculty.

Maintain project financial records per the institutional retention guidelines.

Manage any project overdrafts with Biology procedures and University guidelines.

Prepare the final reconciliations and closeouts for each project.

Minimum Qualifications


Work requires communications, analytical and organizational skills requirements. generally acquired through completion of a bachelor's degree program. process. Research or grants education and/or certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review Upon successful completion of expected training, the employee must maintain certification(s) bycompleting continuing education


No experience required for candidates who possess a Bachelor's or position. Master's degree in a field of study directly related to the specific

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 6/4/2021
Application Due: 9/2/2021
Work Type: Full Time