Business Services Coordinator

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

Business Services Coordinator - Advanced

Working Title:

Business Services Coordinator

Position Number:


Vacancy ID:


Budgeted Hiring Range:

42,000 - 50,000

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:


Work Schedule:

Monday through Friday
8:30 – 5:00

Department Name and Number:

University Counsel-200400

Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:

Administrative/Clerical Support

Department Description:

The Office of University Counsel represents the University, which entails providing legal advice and counsel to the Board of Trustees, the Chancellor, the administration, faculty, and staff on legal matters involving or affecting the institution. We advise the University administration on a broad range of initiatives, issues, and policy matters, and serve as a liaison between the University and its related and affiliated entities on legal and policy issues. We also assist with program implementation and provide legal and policy training for internal University audiences and educational programs for legal audiences and general audiences outside the institution on matters affecting the University and higher education in general. We engage in crisis and opportunity management and preventative counseling, including the identification of high risk activities and enterprises conducted by the University and the articulation of methodologies or strategies for coping with the risks. Our Office is responsible for selecting and supervising any outside counsel engaged by the institution. In all of our work, we are committed to understanding the goals and upholding the values of Carolina’s diverse campus community.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

The Business Services Coordinator (“BSC”) position will directly assist members of the Office of University Counsel in a wide variety of legal projects and office management functions. This person will serve as the primary administrative support person for the Associate Vice Chancellor and Senior University Counsel for Litigation. This person will also support the attorneys working in the practice areas of technology transfer, international agreements, and privacy compliance. This BSC will be expected to manage document review and production related to discovery obligations, internal investigations, subpoenas, and other legal matters. This BSC will facilitate the flow of work within the office, including managing time and calendars, answering telephone calls from clients and external parties, explaining policies and procedures, and processing incoming and outgoing mail and email for assigned professional staff. This BSC will be responsible for scheduling committee meetings, conference calls, webinars and other meetings/presentations for assigned professional staff, planning and setting up these events, including arranging for needed IT support, and assisting in preparation of agendas, attachments, and other necessary documents for these meetings/presentations. The job will involve occasional legal research; responsibility for collecting and compiling information and documents from campus and external offices, preparing initial drafts of documents and reports, and coordinating the assembly and production of final documents and reports, as requested by the professional staff; and working with all other administrative support staff within the Office of University Counsel as needed.

Minimum Education and Experience Requirements:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Fulfilling the duties of this position requires an aptitude for communicating effectively and building positive working relationships at all levels within and outside the organization; the ability to juggle shifting priorities and multiple projects; attention to detail; excellent follow-through; strong analytical and problem-solving abilities; good research and writing skills; good judgment, level-headedness, and discretion; initiative, intellectual curiosity, and tenacity; self-motivation; the ability to work independently; the ability to take direction from multiple individuals and accept constructive feedback; expertise in Microsoft Office programs, Adobe programs, and database software; familiarity with web-based research and Ediscovery; and the desire to be fully engaged in the work and to approach it with energy and passion.

Preferred Qualifications:

Two or more years of experience working in a law firm is strongly preferred.
Experience working with State and federal administrative agencies.

Stimulus/ARRA Funded:





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Job No:
Posted: 6/4/2021
Application Due: 9/2/2021
Work Type: Full Time