Executive Assistant

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

Executive Assistant - Journey

Working Title:

Executive Assistant

Position Number:


Vacancy ID:


Budgeted Hiring Range:


Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:


Work Schedule:

Monday through Friday, 8 am – 5 pm.

Department Name and Number:

Cell Biology and Physiology-422001

Date First Posted:


Closing Date:


Position Location:

SOM, UNC-CH, Chapel Hill, NC with some hybrid/virtual working options.

Position Posting Category:

Administrative/Clerical Support

Department Description:

The Department of Cell Biology and Physiology conducts cutting-edge, innovative research that advances the discipline of cell biology and physiology, with an emphasis on topics that contribute to the improvement of human health. The UNC Department of Cell Biology and Physiology is internationally recognized for Medical Research. The CBP breadth of investigation is reflected in our interdisciplinary Cell Biology and Physiology Curriculum, which provides a broad, integrated biological foundation and emphasizes rigor, transparency, integrity, and creative scientific reasoning.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:

This position primarily functions as the Executive Assistant to the Chair of the department of Cell Biology and Physiology and reports directly to the Chair. The position manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team. This position has responsibility for making sure the day-to-day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally. The position serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. This position coordinates administrative support and serves as a high-level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair’s initiatives, research programs and projects.

Minimum Education and Experience Requirements:

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Essential Skills, Knowledge and Abilities
• Ability to develop and present independent recommendations to senior administrators in a respectful and knowledgeable manner.
• Ability to communicate information of moderate complexity and impact to targeted audiences.
• Ability to demonstrate a methodical and logical approach to addressing customer and supervisor needs.
• Ability to independently assimilate and communicate information that requires greater understanding and has greater impact on the organization.
• Ability to perform research, analyze information and present data in a clear and concise manner to relevant stakeholders.
• Ability to construct effective communications and relay them with desired sensitivity and urgency.
• Ability to assess the potential impact of internal/external communications efforts and make necessary adjustments.
• Ability to coach senior administrators or leaders in techniques to deliver messages effectively, assessing the potential impact on the audience.
• Ability to construct recommendations for improvement to various policies, procedures, and special, sometimes sensitive situations.
• Ability to utilize relevant office, graphic, and web design software and communication techniques and exercise knowledge of relevant stakeholders to maximize awareness of Department activities and increase participation in the mission of the Department and the School.
• Ability to plan and manage multi-faceted and specialized projects.
• Ability to develop and maintain effective working relationships with multiple stakeholders to initiate, develop, facilitate, and complete work as assigned.
• Ability to match goals with broader organizational objectives and budgetary resources.
• Ability to treat confidential information and documents with discretion.
• Ability to understand the mission, objectives, and goals of the department.
• Excellent interpersonal and written communication skills.
• Attention to detail and excellent organizational skills.

Preferred Qualifications:

• Bachelor’s degree in business administration, communications, or similar field preferred. All degrees must be received from appropriately accredited institutions.
• At least three years of executive assistance in higher education preferred.

Position/Schedule Requirements:

Evening work occasionally, Overtime occasionally, Weekend work occasionally

Stimulus/ARRA Funded:





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 6/4/2021
Application Due: 9/2/2021
Work Type: Full Time