Project Manager (Journey)

Job description

Requisition Number:

S2176

Position Number:

998398

Position Classification Title:

University Program Associate

Functional Title:

Project Manager (Journey)

Position Type:

Moss Street Partnership School

University Information:

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.

Primary Purpose of the Organizational Unit:

North Carolina General Statute Chapter 116, Article 29A (116-239.5) provided for the establishment of nine university laboratory schools with the mission of “improving student performance in local school administrative units with low-performing schools by providing an enhanced education program for students residing in those units and providing exposure and training for teachers and principals to successfully address challenges existing in high need school settings. The laboratory school shall provide an opportunity for research, demonstration, student support, and expansion of the teaching experience and evaluation regarding management, teaching, and learning.”

Position Summary:

The Project Manager position is housed at UNCG Moss Street Partnership School. Moss Street Partnership School staff work with K-5 students, other faculty of the Partnership School, professional education program faculty at UNCG, relevant personnel from Rockingham County Schools, and external agency personnel with the mission of improving teaching and learning for students at the Partnership School. The Project Manager position will prepare federal programs applications and revisions, including ESSA Titles I, II, and IV; IDEA 611 and related funding for Special Grants; ESSER I, II, and III, and GEER.

The Project Manager will be responsible for the day-to-day coordination of federally funded activities. They will be responsible for establishing standard operating procedures and creating efficient flow of operations for the funded activities. The person in this position is expected to use considerable judgment to perform work responsibilities, and must be able to work independently with limited direct supervision, and in collaboration with multiple stakeholders including the Partnership School Director, Principal, administrative team, faculty, staff, parents, students, UNCG central office and NC Department of Public Instruction.

Other duties include financial record keeping, budget reconciliation and revisions, processing and tracking of expenditures, personnel actions, assisting with reporting, budgetary closeout, and the coordination of the project team. As the primary fiscal contact for the projects, the Project Manager will work closely with the UNCG Budget Office, the MSPS Budget and Personnel Officer, and the MSPS administrative team.

Additionally, the Project Manager will assist with the provision of Summer Learning, After-School Programs, Tutoring, and other efforts to provide supplemental educational opportunities that have arisen due to the pandemic disruption. They will coordinate the collection and analysis of data about the outcomes of federal programs and learning recovery programs related to the pandemic disruption, and provide managerial and operation support to the Student Support Team to facilitate outreach to parents, parent education, and parent engagement as well as social services and school health support, such as the backpack program, learning support materials, homeless education, and record-keeping.

Minimum Qualifications:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Qualifications:

  • One (1) to two (2) years in an academic setting with knowledge of Banner Finance and Banner HR.
  • Strong communication, organization, planning, and computer (word processing, spreadsheets, data management) skills.
  • Ability to work independently, and in collaboration with multiple stakeholders including faculty, staff, UNCG central office, and Department of Public Instruction personnel.

Alternate Option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants:

Applicants must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail for your qualifications to be considered.

Applicants are required to upload the following documents with their electronic application:

  • Resume
  • Cover Letter
  • List of References

Applicants are required to upload a list of references of at least three (3) professional references that includes:

  • Name
  • Company Name
  • Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor.
  • Email Address
  • Contact Phone Number

Applications are not successfully submitted until an online confirmation number has been received at the end of the application process.

Recruitment Range:

$38,469-$42,000

Org #-Department:

Partnership School - 12022

Work Hours of Position:

8 A.M. - 5 P.M., M-F

Number of Months per Year:

12

Job Family:

Administrative & Managerial

Career Banded Title:

University Program Associate

Open Date:

06/03/2021

Close Date:

06/18/2021

FTE :

1.000

FLSA:

Non-Exempt

If time-limited, please specify end date for appointment.:

September 30, 2024

Salary Grade Equivalency:

63

Key Responsibility:

Project Administration

Essential Tasks:

  • Become knowledgeable of the project objectives, guidelines, and allowable costs for the project.
  • Collects, organizes, and disseminates project information to relevant audiences.
  • Independently plans for project needs in advance, creates internal systems and documents that align with those needs.
  • Independently resolves issues using own knowledge, analytical skill, and research of past actions.
  • Serves as the point of contact for the project, including fielding questions from constituents; address unique issues as they arise.
  • Serves as the primary fiscal contact for the project.
  • Assists with hiring of program staff.
  • Independently drafts documents for review by the PI.
  • Helps collect data and prepare reports (fiscal and programmatic) under direction of the principal.
  • Plans and organizes events, including reserving space, contracting services, ordering food, scheduling travel.
  • Provides support for research and evaluation activities with tasks such as, but not limited to, preparing IRB and human subjects documentation, data collection/storage, and compiling reports.
  • Uses discretion when addressing unique issues, filtering questions that need consultation with the principal.
  • Assists with data collection and management through project close-out.
  • Participates in workshops and professional networking that will be an essential resource.

Key Responsibility:

Fiscal and Budgetary Management

Essential Tasks:

  • Works closely with the Department of Public Instruction and UNCG central offices in the management and oversight of fiscal and personnel matters.
  • Maintains accurate accounting/budget records.
  • Process expenditures and reconcile project fund(s) monthly.
  • Prepares/requests budget transfers and journal vouchers as needed.
  • Projects future costs as requested and provides regular financial reports to the principal.
  • Systems handled: Banner Finance, Banner HR, PCard/Works, Purchasing and Marketplace.

Key Responsibility:

Communication

Essential Tasks:

  • Maintains collaborative work relationships with clients.
  • Responds promptly and accurately to clients based on established policies and procedures.
  • Independently composes and disseminates professional email correspondence.
  • Prepares written materials, presentations, etc. to disseminate information about the project.
  • Reviews and edits documents prepared by project staff.
  • Communicates internal policies, processes, and procedures to employees hired on the project.
  • Updates project website as needed.

Key Responsibility:

Information/Records Administration

Essential Tasks:

  • Manages the provision of Summer Learning, After-School Programs, Tutoring, and other efforts to provide supplemental educational opportunities that have arisen due to the pandemic disruption.
  • Coordinates the collection and analysis of data about the outcomes of federal programs and learning recovery programs related to the pandemic disruption.
  • Provides managerial and operation support to the Student Support Team to facilitate outreach to parents, parent education, and parent engagement as well as social services and school health support, such as the backpack program, learning support materials, homeless education, and record-keeping.

Competency:

Knowledge - Program and Organization

Competency Description:

Knowledge of policies, procedures and precedents affecting program area(s). Ability to analyze and explain how policies or procedures apply to programmatic and client needs. Operational knowledge of the purpose of the program’s organization including its mission, services, clients and measures of business effectiveness. Ability to assess needs and assure assistance is appropriate to the situation. Ability to identify and understand non-specific issues and problems without standard resolutions and resolve them independently. Ability to modify processes using applicable technology, web-based data systems and programs.

Competency Level:

Journey

Competency:

Program Administration

Competency Description:

Ability to administer an aspect of a program or functional area. Ability to make recommendations for program expectations and direction. Ability to identify and understand issues, client needs and problems of a recurring nature to effectively address and resolve situations. Ability to track and monitor program outcomes. Ability to collect, research, and analyze information for processing, monitoring, or measuring data. Ability to develop internal processes and prioritize workload. Ability to generate reports with varying standards of application. Ability to reconcile and manage accounting records of moderate variety and complexity, including preparation of financial statements and reports.

Competency Level:

Journey

Competency:

Customer Service

Competency Description:

Ability to explain the application of policies and procedures in terms of client needs and business results and goals. Ability to identify options and make recommendations within established guidelines to meet competing needs. Ability to develop and maintain productive and collaborative work relationships in order to facilitate effective service in assigned area and problem resolution with clients. Knowledge of the value of program services to the client and how to deliver those services.

Competency Level:

Journey

Competency:

Communication - Verbal/Written

Competency Description:

Ability to explain the application of processes and procedures using sources that clients can reference. Ability to convey information with specific references to guidelines, systems operation, vendor materials, policies and/or procedures, or other sources. Ability to speak in terms of business results and goals in addition to using technical terms. Ability to compose communication describing the work, resolving an issue, or initiating or terminating a procedure. Ability to draft internal policy and work processes. Ability to create presentations using a variety of media to convey meaningful information to an individual or group.

Competency Level:

Journey

Competency:

Information/Records Administration

Competency Description:

Ability to access, review, compile and store multiple sources of data and information to generate appropriate criteria for reports. Ability to determine sources and gather information, via interviews, surveys and other methods, to complete work in assigned program area(s). Ability to research, compile, explain, and present data. Ability to clarify the rationale for the information/records management policy and practices. Ability to train clients in how to use software, databases and related forms and tools.

Competency Level:

Journey

Physical Effort:

Hand Movement-Repetitive Motions - F, Reading - C, Writing - C, Vision-Preparing/Analyzing figures - F, Hearing - C, Talking - F, Sitting - F, Walking - F, Lifting-0-30 lbs. - R

Work Environment:

Inside - C

 

 

 

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Job No:
Posted: 6/4/2021
Application Due: 6/18/2021
Work Type: Full Time
Salary: