Senior Academic Affairs Analyst

Job description

Senior Academic Affairs Analyst

Stanford University

Job Number:

The Office of Academic Affairs (OAA) at Stanford University School of Medicine under the direction of the Vice Dean of the School of Medicine, is comprised of six faculty associate deans and 15 staff members who serve a total population of approximately 4,000 faculty. The Office of Academic Affairs' main function is to support Departments, the School of Medicine, and the University in safeguarding the integrity, fairness, and transparency of policies and processes affecting the faculty, and providing a supportive environment in which faculty can develop, flourish and succeed.

OAA is seeking a collegial, team-oriented and dynamic Senior Academic Affairs Analyst to be a key staff member reporting to the Director of Strategic Academic Projects. The role will inform organizational decision-making and long-range planning and support with three primary responsibilities: (1) lead school-wide faculty analysis and reporting; (2) oversee and manage faculty information management systems; and (3) evaluate faculty professional development programs. A key expectation is that the Senior Academic Affairs Analyst stays curious and takes the extra steps to really analyze, understand and summarize conclusions and provide recommendations that impact faculty affairs and faculty development.

For school-wide faculty analysis and reporting

This position is responsible for data governance for the School of Medicine faculty affairs providing highly analytical, complex and multi-dimensional analysis and reporting on data at the school level related to faculty recruitment and hiring; diversity; promotion and advancement; and retention and departure. This position will research and synthesize data; interpolate results from large amounts of data; identify trends in data; draw conclusions; present recommendations; and create follow-up analysis. This role will communicate, convey and visualize informed conclusions and recommendations in a manner to “tell the story” behind the data and influence how OAA approaches the challenge. This position will design, present and communicate faculty affairs data, including benchmarks and comparisons with other schools and universities, to assist the Vice Dean and Dean in making informed strategic decisions. Produce detailed reports and Tableau dashboards to support the work of the Dean's Office, OAA, the Assistant Professors Review Committee, the Appointments and Promotions Committee, the Clinical Assistant Professors Committee, the Clinician Educators Appointments and Promotions Committee; the Clinician Educator Reappointment Committee; and the Adjunct Clinical Faculty Committee. The analyses produced by this position guide senior leaders in creating, revising and implementing school policy and process to better evaluate faculty progression, development and engagement.

For faculty information management systems

This position will oversee and manage the School of Medicine systems including the Faculty Appointments Reporting Module (Oracle Business Intelligence); Faculty Onboarding; Billet System Management; and Faculty Leave Administration system. Lead the critical analysis of existing systems and processes, identify opportunities for process improvement, and participate in developing solutions with IT and OAA staff to achieve greater efficiencies, improve internal controls and improve outcomes in terms of data accuracy and quality, which include reduced redundant data entry and streamlined response to data reporting/interpretation and high satisfaction among all constituents. Liaise with IT teams and end users to ensure the correct use and interpretations of School of Medicine Academic Affairs data and partner with the university provost office to streamline business processes and recommend systems enhancements that support better School of Medicine processes. This role will work with staff with widely varying technical skill levels and backgrounds, to provide training, documentation, online materials, one-to-one consultations, and support for collaboration across departments with special attention to the deployment of new processes and systems.

For faculty professional development programs

This role will assist in developing metrics and surveys (mixed-methods-qualitative and quantitative) and be part of a team effort to collect, manage and analyze data from OAA-sponsored faculty development programs and participating faculty. This person plays a lead role in evaluating the efficacy and impact of our faculty review, faculty development, mentoring, and faculty skill-building programs annually and longitudinally. Produce and present detailed program trend reports, visual data in Tableau dashboards and summative evaluation reports that inform OAA's strategies and decision-making around programming, policies, funding, and initiatives.

Duties include:

  • Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
  • Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
  • Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
  • Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
  • Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
  • May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
  • Assess training needs and may develop associated training.
  • May direct and/or supervise staff.

* - Other duties may also be assigned.

  • Prior experience working in a higher education environment preferred, including interactions with senior leadership, faculty and staff.
  • Advanced proficiency in business applications such as Excel, Tableau, Oracle Business Intelligence, and Smartsheet.
  • Expertise in data visualization and reporting tools with ability to use visual data tools to present data clearly to non-technical audiences.
  • Demonstrated experience querying, processing, analyzing, and reporting on large data sets.
  • Advanced professional communication skills including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
  • Exceptional quantitative and qualitative analytical skills.
  • Familiarity with strategic planning concepts.
  • Excellent project management skills.
  • Collegial and independent with demonstrated ability to gain the respect of team members, faculty and other staff, influence people of varying levels of authority in multiple organizations and elicit cooperation with little supervision.
  • Experience with university business processes is preferred.

  • Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.

  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
  • Demonstrated ability to develop and meet budget goals.
  • Demonstrated solid planning and organizational skills.
  • Demonstrated experience working independently and as part of a team.
  • Excellent interpersonal, written and oral communication skills.
  • Strong relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,


Location: School of Medicine, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 6/3/2021
Application Due: 6/3/2033
Work Type: Full Time