Administrative Assistant - Alumni Relations (H-469)

Location
Newport News, VA
Posted
Jun 03, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Working Title:

Administrative Assistant - Alumni Relations (H-469)

Role Title:

Administrative Office Specialist II

Position Number:

H-469

FLSA:

Non Exempt

Pay Band:

2

Appointment Type:

Part Time

Type of Posting:

General Public

Is Sensitive Position?:

No

Designated Personnel:

No

Responsible Employee:

This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

Statement of Economic Interest:

No

Is this a restricted position subject to availability of funding?:

No

Departmental Objective:

The Office of Alumni Relations develops and maintains meaningful relationships between the University and its Alumni by providing support, programming, resources meaningful events and ceremonies for our alumni and friends and the community at large.

Purpose of the Position:

This position will facilitate the work of the Office of Alumni Relations by providing administrative support to the Senior Director for Alumni Engagement and the staff of the office. It answers electronic communications, responds to inquiries, maintains R.S.V.P. lists and manages all office records. It maintains office accounts, reviews disbursements, interprets and applies state fiscal policies and regulations, maintains accounting systems to reflect day to day activity in all accounts, prepares requisitions using eVA, reviews invoices for accuracy, processes invoices for payment, and provides general all-purpose support for the Gregory P. Klich Alumni House.

Knowledge, Skills, Abilities (KSA's) and/or Competencies required and preferred:

Required:

Ability to communicate effectively

Ability to exercise independent judgment

Strong bookkeeping skills, organizational skills and strong computer skills

Ability to work quickly and accurately

Ability to work with confidential information

Working knowledge of databases, spreadsheets and word processing

Preferred:

Advanced knowledge of Microsoft Office, especially Excel

Education, Experience, Licensure, Certification Required :

Education Required: High school diploma or equivalent

Experience Required: Experience using database, spreadsheet and word processing software. Experience using e-mail and business telephone.

Education, Experience, Licensure, Certification Preferred :

Education Preferred: Bachelor’s degree or higher

Experience Preferred: Proficiency in the iModules platform. Experience processing invoices and purchase requisitions.
Experience organizing and maintaining reports. Significant experience using Microsoft Office. Experience creating spreadsheets in Excel.

Role Code:

19012

Wage Range:

$12.00 - $15.83

Conditions of Employment:

This is an HOURLY position and does NOT entitle the incumbent to Commonwealth of Virginia benefits and is limited to 1500 hours in a 365-day period;

Selected candidate will be required to attend a 2-Day New Employee Orientation Program.

Posting Date:

06/02/2021

Closing Date:

06/15/2021

Open Until Filled:

No

Special Instructions to Applicants:

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North – 301 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or Preferential Hiring Form (Blue Card) as issued under Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms with their application, in order to receive credit.
Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.
CNU, an Equal Opportunity Employer (EOE), is fully committed to access and opportunity.

Quick Link for Direct Access to Posting:

https://jobs.cnu.edu/postings/11055

Advertising Text:

Selected by The Princeton Review for The 386 Best Colleges: 2021 Edition, and highly ranked for its quality of life and innovative leadership, Christopher Newport University is a public school offering a private school experience — great teaching, small classes, and a safe, vibrant campus. A “student-first, teaching-first” community, Christopher Newport is dedicated to the ideals of scholarship, leadership and service. The University is located between Williamsburg and the Virginia beaches in Newport News, and enrolls 5,100 students. Academic programs encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University has a new and technologically advanced campus, has generated over 7,300 applications for a freshmen class of 1,155 and has been ranked by U.S. News & World Report’s America’s Best Colleges guide as fourth among public regional universities in the South and seventh among all regional universities in the South. In addition, Christopher Newport is ranked third among all public schools for having "the highest proportion of classes with fewer than 20 students.” Christopher Newport is committed to ensuring that all people are welcomed, honored and fully engaged in the life of our academic community. We seek exceptional and diverse candidates and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit http://www.cnu.edu.

EEO Statement:

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity. Notice of Non-Discrimination & Title IX Policy Statement:

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