Academic Services Senior Prof
University of Colorado | CU Anschutz Medical Campus
- Implement, and manage full cycle operations Neurology Medical Student Programs, including the Neurology clerkship, the Neurology 4th year electives, Neurology Visiting Rotations, the Advanced Neuroscience Clinical Course and Neurology Medical Student Interest Group
- Collaborate with various key stakeholders (i.e., Clerkship Directors, clinical faculty, affiliated clinical sites), to ensure optimal design, implementation, coordination, , and development of medical student education.
- Maintain timely and up-to-date enrollment and student information for clerkship in OASIS, Canvas, myClinicalExchange and NBME and oversee any updates to the medical student website section.
- Coordinate logistics with affiliate hospital staff, Coordinate medical student onboarding (i.e., badging, security access, all orientations, schedules)
- Provide primary support for the Medical Student Directors in all matters relating to the clerkship and neuroscience course This position will help identify program and student issues and communication those to appropriate stakeholders.
- Working with the Clerkship Directors, recruit faculty for clerkship teaching and ensure retention.
- Serve as an advisor to medical students on course requirements and expectations.
- Coordinate student formative and summative evaluation program.
- Participate in departmental, institutional, community, or national meetings as ongoing professional development, and remain informed about current academic trends.
- Regularly communicate with directors at other sites concerning schedules, course requirements and evaluations, and other student and faculty issues.
- Aid in the construction and track the submission of letters of recommendation for medical students, coordinating with the respective faculty and their administrative support.
- Administer pertinent SOM and LCME policies, state fiscal policies, School of Medicine rules and procedures, and state/federal laws and standards applicable to the program.
- Tracks faculty contributions to medical student education, including but not limited to SOM courses, PBLS, Neurology Student Interest Group events, Foundations of Doctoring, and other medical student educational activities for annual reporting.
- Manage files of medical students in departmental courses and submit grades for all Neurology medical student courses in accordance with SOM rules and regulations.
- Prepares reports for the department or others, such as LCME studies, program reviews, annual reports, newsletters, retreats, audits or other, as requested.
- This position will serve as a neurology education representative at various department and external meetings (i.e., committee and grading meetings, department meetings) and coordinates all of department medical student-related meetings and functions.
- Participate and contribute to medical education curriculum decisions, including IRB studies, monthly strategic planning meetings, and the design of workshops and eLearning modules.
- Attend monthly UME Coordinator meetings and Course Block Director Meetings.
- Advise third- and fourth-year medical students and visiting students regarding elective program offerings.
- Manage and develop resources for students regarding elective programs including website, online learning modules, and textbooks.
- Manage Visiting Student Application Service (VSAS) process and review applications from outside students, write notes of acceptance, process.
- Ensure that sub-internship directors understand student schedules, policies, attendance, make up work, grades, etc.
- Orient both CUSOM and visiting students during the rotation. Manage and set up the Oasis evaluation system for students, faculty, and residents. Manage student files and prepare them for director to assign grades. File grades with the University as well as with outside institutions.
- Organize and maintain feedback mechanisms on each student by assigning preceptors, sending reminders and follow-up to ensure timeliness. Gather and summate feedback for directors and MSPE.
- Support directors and analyze program evaluations, low evaluation or exam scores and concerns raised at exit interviews.
- Assist directors with agenda for medical education program meetings.
- Implement improvement plans, ensuring the program follows SOM and LCME policies and requirements. Produce reports as needed.
- Coordinates, develops, analyzes, and evaluates department education conferences and educational events (i.e., Neurology Grand Rounds, department-wide CME events, and other assigned Department educational conferences
- Manages and develops various event logistics (i.e., design and create promotional materials, invitations, CME materials, and other needed collateral; schedule room reservations; develop event scheduling; recruit event speakers; order catering; coordinate travel procurement; manage event participation attendance and reporting; and manage audiovisual set-up and troubleshoot, etc.)
- Manage and develop the CME credit database and online reporting system for all events. Maintains and reports CME accreditation documentation including quarterly and bi-annual accreditation application.
- Provide for on-site or virtual support for each activity including tracking attendance/participation, distribution and collection of evaluation feedback, acknowledgement of faculty and planning committee disclosure and of commercial support.
- Summarize evaluations of CME activities and distribute to applicable parties for review.
- Develop budgets based on the audience size, honorariums, venue, food, beverage, invitations, postage, posters, travel expenses for out-of-town speakers and any other associated costs. This will include researching available venues, caterers, printers etc. for pricing.
- Other duties as assigned.
- Bachelor’s degree from an accredited college or university in communications, public relations, business administration, healthcare administration, or another related field.Two years of professional level experience working in higher education.Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the specific experience.
- Experience working with Medical Student Programs and CME conference/event management.
- Knowledge of current LCME, CUSOM, UME, AND CME policies to ensure all activities meet accreditation standards.Understanding of and competence in the use of the New Innovations program to build and maintain the evaluation and rotation database and schedules.Effective problem-solving skills including ability to analyze and evaluate data and make appropriate decisions and recommendations.Demonstrated motivation and capability of performing in a complex and fast-paced environment.Exceptional organizational skills and attention to detail, strong work ethic, positive problem-solving attitude, results oriented and able to work through projects independently.Effective communication and interpersonal skills with a high degree of professionalism and competence in dealing with a variety of individuals including physicians, program directors, university and hospital administrators, and industry representatives.Proficient knowledge and work experience in Microsoft Office Suite and ability to quickly learn new software programs.Strong and demonstrable organizational and time management skills, ability to meet multiple deadlines and manage interrelated and /or complex issues or transactions.Ability to represent departmental activities, issues, and concerns, and communicate committee decisions back to directors and education manager.
Job Category: Academic Services
Primary Location: Aurora
Posting Date: Jun 1, 2021
Unposting Date: Ongoing