Faculty Support Assistant

Job description

Job Title: Faculty Support Assistant
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 48908

College of Law’s Faculty Support Office

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Responsibilities This position is a member of the College of Law’s Faculty Support Office with special emphasis on supporting faculty with textbook ordering and technical needs, to include Canvas, the Faculty Expertise & Advancement System (FEAS) database, Zoom hosting for synchronous online courses, and advanced Microsoft needs (PowerPoint, Excel, Word, etc.). Provides research and teaching support to assigned faculty members and participates in exam administration for all law faculty.

Faculty Assistance
Assists faculty, including adjunct faculty, with teaching and research efforts, including but not limited to: completing large mail outs, typing, locating or copying journal articles, typing administrative forms and class materials, maintaining student attendance records, and preparing photo rosters, note cards, and seating charts. Serves as liaison to internal and external agencies for faculty, including visiting faculty, by providing information regarding their class schedule, office hours, etc. Maintains a complete record of assignments completed for faculty members, for ready access by faculty and other staff members.

Technical Support
Assists with all technical needs: Canvas, FEAS database, Zoom, and advanced Microsoft needs. Canvas support entails posting of assignments, syllabi, other announcements/links to course Canvas sites, populating Canvas course lists, creating and posting quizzes, assisting adjunct faculty with creation of FSUID and course Canvas, creating Zoom sessions for synchronous online courses and facilitating Canvas training for all faculty. FEAS database management includes maintaining the CV data for all faculty, and soliciting annual updates from faculty members.

Textbook Coordination
Serves as primary administrative contact for faculty on textbook ordering. Textbook ordering entails facilitating communication between faculty, bookstores and textbook publishers, and maintaining current book list on College of Law web site. Ensures that the College of Law is in compliance with University guidelines and deadlines.

Exams Administration and Other Support Activities
Responsible for the preparation of exam materials for all assigned professors, including but not limited to: typing exam, copying exam, preparing supplemental exam materials, distribution and collection of exam materials, and securing exam materials. Provides support for conferences, symposia and other special events as needed. Completes training activities and participates in departmental meetings as assigned by supervisor, including but not limited to computer tutorials, staff meetings, professional development sessions and cross-training presentations.

Qualifications High school diploma or equivalent degree and a minimum of two years work experience in an educational or office setting, is required. Post-high school education can substitute for work experience at an equivalent level.

Applicants must be familiar with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) or similar software and Adobe Acrobat or similar software, and have strong technical and organizational skills. Must be able to manage multiple assignments simultaneously, prioritizing work to meet deadlines. Must also be familiar with standard office equipment and processes, and be able to communicate effectively both verbally and in writing, and to interact successfully with students, alumni, faculty, administrators and external constituents.

Preferred Previous experience with Canvas or another Learning Management System is preferred, as well as experience providing technical and/or customer support to multiple individuals.

Contact Info Catherine Miller

Associate Dean for Administration

Florida State University College of Law

[email protected]

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Anticipated salary $28,000-$32,000, depending upon education and experience.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Schedule This position works in the office 8am-5pm Monday-Friday, with a 1-hour break for lunch. Occasional overtime hours may be required during final exams or for special events.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

The College of Law prefers that applicants attach a cover letter and resume to the online application.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.




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Job No:
Posted: 6/3/2021
Application Due: 6/14/2021
Work Type: Full Time