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Sr Administrative Specialist

Employer
University of North Texas
Location
Denton

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Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Sr Administrative Specialist

Department:

UNT-Financial Aid-164860

Job Location:

Denton

Full Time/Part Time:

Full-Time

Salary Information:

$32,400

Department Summary:

The Student Financial Aid & Scholarships (SFAS) Department is committed to helping students achieve their educational goals by providing financial guidance and assistance within the guidelines of regulatory requirements. Through educational endeavors and student outreach, SFAS remains a vital contributor to UNT’s enrollment success.

Position Overview:

This position is responsible for managing the administrative operations and customer
related services for a department or program. Coordinates activities and acts as
department/area liaison handling issues that are very sensitive and confidential. This
position serves as the primary contact for a specified program or departmental functions
to include recommending and implementing administrative departmental procedures.
Duties have substantial variety and are often not routine.

Minimum Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities:

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex
nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned
function.
• Supervisory skills.

Preferred Qualifications:

Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Work Schedule:

8-5, M-F. Overtime as required

Driving University Vehicle:

No

Security Sensitive:

This is a security sensitive position.

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Sr Administrative Specialist

Physical Requirements:

Carrying, Cleaning, Kneeling, Pulling , Pushing, Reaching, Sitting, Squatting, Stooping, Bending, Standing, Walking, Writing, Grasp, Ability to communicate, Lifting up to 10 pounds, Talk or Hear

o:

Responsible for the management of administrative operations for a department or program and functions as an office manager.

o:

Responsible for assisting with oversight of budget (including reporting and forecasting), purchasing, travel, human resources, and property control functions.

o:

Analyzes and makes recommendations on existing processes and is responsible
for implementing approved changes. Responsible for developing new
administrative processes.

o:

Responsible for non-routine correspondence, data compilation and analysis,
preparation of reports, forms, meeting notes.

o:

May also provide direct support for an administrator including: calendar maintenance, correspondence and related responsibilities.

o:

Responsible for hiring work study students for employment in the administrative area of Student Financial Aid and Scholarships.

o:

Processes mail, including financial aid documents and external scholarship checks.

o:

Serves as the department’s time keeper for full time staff as well as work study students.

o:

Balance staff leave accruals to ensure accuracy.

o:

Assist senior administrative coordinator in making travel arrangements and schedule accommodations for the Executive Director, Directors, and other staff members according to state travel guidelines.

o:

Assist with preparing and filing travel documents for the Directors and staff.

o:

Responsible for new employee documents for the department.

o:

Provide good customer service to both internal and external customers.

o:

Serve on special work groups or committees as requested by the director or administrative staff.

o:

Perform telephone receptionist duties: answer 2-3 telephone lines, relay calls and messages, schedule appointments. Assist Sr. Administrative Coordinator in greeting and screening visitors to Director’s office. Provide courteous, helpful service to students, faculty and staff.

o:

Other duties as assigned or required.

Posting Number:

S2112P

Quicklink for Posting:

https://jobs.untsystem.edu/postings/46414

Organization

Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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