Accounts Payable Specialist

Hawkins, Texas
based on experience
Jun 03, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Duties and Responsibilities:

  • Record and review all requisitions
  • Ensure that vendor contact and mailing information is correct
  • Review all payments made on behalf of the College are accurate and processed  timely
  • Process checks for student refunds as needed
  • Review invoices and make sure charges are posted to the correct account number
  • Communicate with faculty and staff as needed to ensure that all procedures are met when submitting requests for payment and purchases on behalf of the College
  • Analyze financial information to prepare journal entries as needed
  • Review various expense reports on weekly/ monthly basis
  • Ensure timely submission of 1099s to vendors and federal government
  • Set up new vendors and update vendor information as needed
  • Update system with W9 information for all independent contractors
  • Correspond with vendors, faculty, and staff on inquiries regarding payment status and any unresolved issues
  • Complete month end Accounts Payable reconciliation / closing process
  • Maintain file of all capital expenditures processed thru accounts payable
  • Assist in reviewing general ledger for an coding errors and submit general journal entries for review as needed
  • Assist with Audit Preparation and year end closing
  • Prepare financial reports as needed
  • Advise of any concerns, violations of internal control, and/or noncompliance of Business Financial Procedures by Faculty, Staff, and/or Student
  • Be prepared to take on other accounting duties/projects as needed


  • B.A. in Business or Accounting, or equivalent work experience.
  • Strong work ethic and ability to communicate effectively verbally and in writing
  • Ability to interact with employees and vendors in a professional manner
  • Ability to work both as a team and independently
  • Strong organizational and time management skills
  • Strong analytical and problem solving skills

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