Dean's Assistant

Job description


Posting Number:


Classification Title:

Administrative Coordinator I

Internal Title:

Dean's Assistant



Work County:



College of Nursing


CON College of Nursing

Band :


Advertised Minimum Salary :


Advertised Salary Range:


Part/Full Time:

Full Time

Hours per Week:


Work Schedule:

Must be willing to work a flexible schedule to meet the needs of the department

Type of Staff Position:

Full-time Equivalent (FTE)

Basis :

12 months

Job Search Category:


About UofSC:

The University of South Carolina System is comprised of the state’s flagship university in Columbia (founded in 1801 and currently one of the top 50 “Best Colleges” according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state’s educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.

Diversity Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefit Eligibility Type:

Full-Time Equivalent (FTE)

South Carolina Retirement:


State Insurance Programs:


Annual Leave:


Sick Leave:


Advertised Job Summary:

Serves as the gateway for the Dean and Director of Strategic Initiatives, assisting faculty, staff, students, parents, outside constituents and the public. In collaboration with the CON Operations Coordinator, manages the central telephone and all related calls for the Dean’s Office and College of Nursing; greets and directs all incoming guess and walk-ins; assist students with navigating through the CON as needed. Creates and coordinates front office coverage schedule, ensuring the Dean’s Suite is open M-F 8:30 a.m. – 5:00 p.m., has a professional appearance, operates smoothly, and guess have a positive experience.

Manages the Dean’s appointment calendar to include preparation/provision of all information and materials for briefing the Dean. Ensures the Dean follows the established schedule to remain on time. Manages serves as the Dean’s liaison with faculty, staff, students, parents, outside constituents, and the public. Responsible for preparing general correspondence for the Dean’s signature and maintaining the Dean’s office files. Manages all aspects of the domestic & foreign travel arrangements for the Dean. Coordinates general administrative, business management and support activities for the Dean and Dean’s office through University business operations support: processing payment requests, processing check requests, submitting expense reports, travel authorizations and reimbursements, membership & subscription tracking & payment.

Provides administrative support to the Director of Strategic Initiatives. Coordinates travel arrangements, accommodations, meetings and contracts for College of Nursing faculty recruits, consultants and other visitors. Assists with the planning and implementation of special projects and strategic planning.

Assists with the planning and implementation of CON meetings and events through document preparation, itineraries, reservations, catering, set-up/clean-up, etc.

Serves as back-up support for the Operations Coordinator; and other duties as assigned.

Minimum Qualifications (Classified and Unclassified positions):

Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.

Preferred Qualifications:

Knowledge of or ability to learn University Policies and Procedures.


Expert computer skills with Microsoft Office programs. Skills in creating Excel databases. Ability to communicate effectively orally and in writing with faculty, staff, students, and the general public. Ability to establish and maintain effective working relationships. Ability to exercise discretion in interpreting and applying established policies and procedures. Ability to understand and carry out complex oral and written instructions. Ability to set priorities and manage details independently.

Safety Sensitive or Security Sensitive:


Hazardous weather category:


Number of Vacancies:


Desired Start Date:


Job Open Date:


Job Close Date:


Open Until Filled:


Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by July 16, 2021

Quicklink for Posting:

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.




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Job No:
Posted: 6/3/2021
Application Due: 7/17/2021
Work Type: Full Time