Manager, Regional Adult Education Consortium

Job description



Manager, Regional Adult Education Consortium

Position Number: 2013141163
Department: School of Continuing Education
Job Category: Management
Time (Percent Time): 100%
Term (months/year): 12 months/year
Current Work Schedule (days, hours): 8:00am - 5:00pm
Salary Range: M-13
Salary: Step 1 - 6: $122,352 - 136,056 annual
Shift Differential:
Open Date: 06/01/2021
Initial Screening Date: 07/06/2021
Open Until Filled: Yes

Application Procedure:
Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PST) on the listed Initial Screening Date are assured consideration.

Applicants must submit all of the following materials online, unless otherwise noted, at Mt.SAC Employment Website to be considered for this position:

1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
5. Optional - Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). Confidential letters of recommendation are not allowed for this position.


Health & Welfare:
The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans. Lifetime retirement benefits provided for eligible retirees.

The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and National Benefit Services.

*Note: Salary and Health & Welfare Benefits are subject to change.


Basic Function/Overview:
DEFINITION:
Under administrative direction plans, organizes, controls, oversees, and implements activities involved in the Adult Education Regional Consortium, the Regional Plan, and the California Adult Education Program (CAEP); implements, coordinates, and oversees projects, direct personnel, resources and communications to meet the regional consortium and CAEP and Assembly Bill (AB) 104 state requirements.

SUPERVISION RECEIVED & EXERCISED:
Receives administrative direction from the assigned managerial staff. Exercises direct and general supervision over assigned staff.

CLASS CHARACTERISTICS:
This is a management classification that plans, organizes, manages, provides direction and oversight, and participates in all operations, activities, and services of the Adult Education Regional Consortium and is responsible for providing professional-level support to the campus and community in a variety of areas. Assists in planning and development and administration of departmental policies, procedures, and services. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support in a variety of areas. Successful performance of the work requires an extensive professional background as well as skill in managing departmental work. This class is distinguished from the Associate Vice President, School of Continuing Education in that the latter has overall responsibility for all functions of the School of Continuing Education and for developing, implementing, and interpreting public policy.


Essential Duties/Major Responsibilities:
1. Provides overall leadership to and oversees and manages all aspects of the California Adult Education Program (CAEP) and the local Adult Education Regional Consortium.
2. Facilitates and coordinates with Consortium member institutions, Steering Committee, and Consortium stakeholders including faculty and staff from all member institutions.
3. Coordinates and supports the Regional Adult Education Consortium Steering Committee’s work and implement the directives of the Steering Committee.
4. Coordinates professional development activities with faculty, staff, and administrators that include equity practices focused on increasing success and opportunities for a disproportionately impacted student population.
5. Manages Adult Education Regional Consortium personnel to achieve objectives.
6. Expresses an informed understanding of Adult Education Regional Plan and CAEP objectives to all regional, state, and College constituencies.
7. Develops and coordinates activities with Consortium stakeholders and member institutions in a manner that will facilitate maximum effectiveness and utilization of program resources.
8. Promotes and maintains relationships with business, labor, industry, governmental agencies, and community partners as indicated in the Regional Adult Education Consortium Plan.
9. Oversees and monitors the Consortium budget, in conjunction with the Steering Committee’s vote, advises consortium members on the appropriate utilization of shared regional funds, and establishes a procedure for timely process and approval of expenditures.
10. Facilitates the development and implementation of an effective evaluation and assessment process for the consortium.
11. Remains thoroughly informed with current developments regarding Adult Education Regional Consortium and Department of Education policies and funding terms/conditions.
12. Ensures adherence to all applicable College, state, and federal requirements; oversees preparation and submission of required fiscal, quarterly, and annual state reports.
13. Oversees and facilitates the updating of the 3-year Adult Education Regional Consortium cooperative process among consortium members.
14. Supervises collection and analysis of data to evaluate progress on regional milestones of Adult Education Regional Consortium goals and objectives and works with Consortium administrators, faculty, and staff to institutionalize new practices and improvements.
15. Participates on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and affiliated trainings. Prepares and delivers oral presentations related to assigned areas if needed.


Other Duties:
Performs related duties as assigned.


Knowledge Of:
1. Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.
2. Principles and practices of public agency budget development and administration and sound financial management policies and procedures.
3. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
4. Equity and anti-bias practices that target improving the outcomes of diverse, disproportionately impacted students, particularly adult education and noncredit students.
5. Adult education and noncredit student characteristics and needs of students and programs.
6. Demonstrated commitment to implementation of adult education and noncredit programs.
7. Commitment to use of performance indicators for measurement of adult education and noncredit student and program success and overall impact on the Regional Consortium.
8. Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of the assigned department.
9. Modern office practices, methods, and computer equipment and applications related to the work.
10. Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.


Skills and Abilities:
1. Recommend and implement goals, objectives, and practices for providing effective and efficient services.
2. Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.
3. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
4. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
5. Use English effectively to communicate in person, over the telephone, and in writing.
6. Work collaboratively as part of a regional team to achieve challenging objectives.
7. Demonstrate ability to manage large-scale projects requiring management of multiple responsibilities.
8. Strong interpersonal and communication skills.
9. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.
10. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
11. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.


Minimum Qualifications/Education & Experience:
Equivalent to graduation from a regionally accredited four-year college or university and a minimum of five (5) full-time equivalent years administrative experience in education, preferably in adult education or noncredit programs, including two (2) full-time equivalent years of experience with direct management of state or federally funded programs and two (2) full-time equivalent years of experience with instruction, and/or student services in an adult education or noncredit program.


Equivalencies:
Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.


Preferred Qualifications:


License(s) & Other Requirements:


Examination Requirements:


Working Environment:
Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents occasionally work in the field and are exposed to loud noise levels, inclement weather conditions, confining workspace, chemicals, electrical and/or mechanical hazards, and hazardous physical substances and fumes. Incumbents may interact with staff, students, and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.


Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various College and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.


Hazards:


Conditions of Employment:
Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: Mt. SAC Annual Security Report 2017

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.


Typing Certificate Requirements:


Special Notes:
A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

DO NOT include photographs or any demographic information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

TRAVEL POLICY : Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims (original receipts) must be submitted no later than 30 days following the interview date.


Foreign Transcripts:
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Accredited evaluation agencies can be found on the National Association of Credential Evaluation Services Website.


Inquiries/Contact:
Human Resources
1100 N. Grand Avenue, Walnut, CA 91789-1399.
Phone: (909) 274-4225
E-mail: [email protected]


Selection Procedure:
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.


Special Instructions to Applicants:
To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at Mt. SAC Employment Website to complete and submit your application for this position.


EEO Policy:
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.


Conflict of Interest:
Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).


Cancel RTF Policy:
We reserve the right to re-open, re-advertise, delay, or cancel filling this position. This recruitment may be used to fill future vacancies.


To apply, visit https://hrjobs.mtsac.edu/postings/8259





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Job No:
Posted: 6/2/2021
Application Due: 6/2/2033
Work Type: Full Time
Salary: