Administrator, Financial Aid

Job description


Responsible for assisting the Director, Financial Aid with work related to Federal/State/Institutional aid programs and assigned tasks affecting the operation of Student Services related activities.

Examples of Duties

  • Verifies financial aid recipient files, enrollment status, student academic progress status, award notices, and monitors adjustments/award changes.
  • Review documentation needed to award financial aid funds in the College’s designated Student Information System.
  • Assists in cross-checking admissions applications and work with the registrar’s office when validating enrollment status of aid recipients within the College’s designated Student Information System.
  • Enters and maintains Federal, State and Institutional awards into the College’s designated Student Information System.
  • Works with third party software programs and companies to enter, maintain, and reconcile financial aid related information into the College’s designated Student Information System.
  • Counsels current and prospective students and their families through appointments, presentations, and off campus events regarding the various types of enrollment opportunities and financial aid programs available to them, and assists them with selecting the best option for enrolling at the College.
  • Assists in gathering data for the completion of required federal and state reports and fund reconciliation with the Bursar’s office.
  • Assists in preparing relevant financial aid data to be submitted to the Finance department for fiscal reports, audits and reconciliation.
  • Assists with preparation, maintenance, and updates of financial aid files in Banner and the TAB filing system.
  • Assists with integrating financial aid information and providing training opportunities to other departments within the college.
  • Performs other duties, as assigned.
  • Minimum Qualifications

  • Bachelor’s degree or equivalent combination of education and experience that will provide comparable knowledge and abilities
  • 2-4 years of Higher Education experience (Financial Aid experience preferred)
  • Excellent written and oral communication skills including public speaking and one-on-one advisement
  • Knowledge of Student Information Systems (Ellucian Banner Financial Aid module preferred)
  • Ability to work a flexible schedule with variable hours, includes evenings and possible weekends.
  • Possess the ability to work well and communicate effectively with prospective and current students, staff, faculty, administration, and colleagues and community partners
  • Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic and ethnic backgrounds of community college students, faculty, and staff and a commitment to a student-centered environment

  • If certain conditions exist, this position requires you to have access to personal technological equipment and capabilities to perform your duties.Supplemental Information

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Physical activity of the position: ReachingStandingWalkingTalkingHearingRepetitive motion of the wrists, hands, and/or fingers such as picking, pinching, typingPhysical requirements of the position:Light work- exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently.Visual acuity requirements of the position:The worker is required to have close visual acuity Workplace conditions of the position:The worker is not substantially exposed to adverse conditions.Women and Minorities Encouraged to Apply
    Affirmative Action/Equal Opportunity Employer

    As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.




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    Job No:
    Posted: 6/2/2021
    Application Due: 8/31/2021
    Work Type: Full Time