Cont Ed Conf & Event PlanningAbout the University of Georgia:
The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.About the College/Unit/Department:
The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA’s mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.College/Unit/Department website:
Benefits EligibleFull/Part time:
Full TimeAdditional Schedule Information:
8am-5pm, Monday-Friday. Work occasional nights and weekends (thus beyond the norm of Monday-Friday 8am-5pm) in order to service accounts.Advertised Salary:
$36,000-$39,000; commensurate with experience (non-commissioned based)Posting Date:
06/01/2021Open until filled:
YesProposed Starting Date:
07/01/2021Special Instructions to Applicants:
Submit a cover letter and resume in addition to completing the on-line application.Location of Vacancy:
Athens AreaEEO Policy Statement:
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).Classification Title:
External Affairs Paraprofessional/ProfessionalFLSA:
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.Preferred Qualifications:
Bachelor’s degree preferred. Business to Business Sales experience (preference given to those with hotel or conference center sales experience).Position Summary:
This position engages in day-to-day sales and event management functions to ensure seamless execution of events at the Georgia Center for Continuing Education & Hotel. The individual has primary responsibility for account management, sales prospecting and qualifying thereby generating new revenue opportunities while. while consistently striving to maximize opportunities and promote positive relationships with guests and colleagues. The individual in this position will demonstrate mastery in the sale and execution of events. They will oversee the collective coordination lifecycle of events from prospecting to implementation, to delivering outstanding guest service while maintaining financial profitability.Knowledge, Skills, Abilities and/or Competencies:
1.Bachelor’s degree strong preferred; will consider Associate degree with significant and relevant experience.
2.Sales experience (preference given to those with hotel or conference center sales and/or meeting planning experience).
3.Preference given to candidates with experience in negotiation and sales.
4.Strong communication skills including both oral (in person and phone) and written, and public presentations.
5.Possess organizational and time management skills including the ability to handle multiple projects simultaneously while documenting client communication.
6.Ability to successfully meet the public and create a favorable impression of the Georgia Center; excellent customer service skills.
7.Ability to work independently, with initiative, within departmental guidelines.
8.Ability to demonstrate a strong work ethic and support a positive work environment.
9.Proficient in use of Windows Office Suite; internet research skills needed.
10.Ability to review basic financial reports, invoices, bills and statements to help determine appropriate space holds and deposit requirements.
11.Data management experience strongly preferred.
12.Ability to work occasional nights and weekends (thus beyond the norm of Mon-Friday 8-5) to support organizational activities.
Lift items up to 40 pounds (i.e. exhibit displays/boxes, etc.).
Make occasional day (could include one day a week travel beyond Athens) or overnight trips, rarely but may involve air travel.
YesIs this a Position of Trust?:
NoDoes this position have operation, access, or control of financial resources?:
NoDoes this position require a P-Card? :
NoIs having a P-Card an essential function of this position? :
NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?:
NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):
NoCredit and P-Card policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Duties/Responsibilities:
Sales and Event Coordination:
•Actively develop and maintain relationships with individuals in assigned markets, through identification, prospecting, phone calls, visits and other types of contacts, thereby identifying new business opportunities for the Georgia Center to meet organizational sales goals.
•Research facility availability, including analysis of profitability on business opportunities, prepare proposals, and negotiate the terms of Agreements between customers and the Georgia Center. Written documents, including proposals, on-line responses, and Agreements, shall be in compliance with University and departmental guidelines.
•Provide on-site and virtual event support for assigned events. This includes meeting with the client, facilitating virtual conference sessions, checking room sets, A/V, and banquet orders, ensuring the client is aware of locations of different activities and providing the onsite contact information for additional support needed during their event.
•Travel, including day trips including outside of the Athens area, to make sales calls.
•Prepare proposals and agreements accurately, and in compliance with University and departmental guidelines.
•Reserve space for events in the Facilities Management System and submit accurate and updated event requests.
•Review, ensure accuracy, and approve for processing by business services all financial charges and documents related to the event’s billing including but not limited to BEOs, invoices and honoraria.
•Create and maintain accurate client records, utilizing a CRM, Hotel management system, and a Facilities Management System.
•Support organizational strategic initiatives as needed.
•Participate in professional education and training opportunities.