Specialist, Payroll

Job description

Posting Number:


Position Title:

Specialist, Payroll


Financial Services


Administrative Services


Main Campus


Support Staff

FLSA Classification:


Union/Non Union:


Full Time / Part Time? :

Full Time

Salary Range - Minimum:

$48,766 annually

Hours per week:


Temporary? :


Posting Date:


Closing Date:


Open Until Filled:


Special Instructions to Applicants:

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

  • Post-offer, satisfactory results of pre-employment background check

  • Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College

  • Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Application Procedures: “Apply to this Job at employment.jjc.edu”

Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email [email protected] or call (815) 280-6725.

Advertising Summary:

Founded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.

Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.

JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!

The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

  • Medical

  • Dental

  • Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability

Life Insurance & a comprehensive leave plan including:

  • Federal holidays

  • Vacation

  • Personal

  • Sick

Link to Human Resources website:


Job Details:

STATUS:Full time
DEPARTMENT:Financial Services
DIVISION:Administrative Services
UNION:Support and Technical
REPORTS TO:Manager, Payroll
PLACEMENT: Support, Grade 08
MINIMUM PAY RATE:$48,766 annually

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Application Procedures: “Apply to this Job at employment.jjc.edu”

  • Satisfactory results of a background check

  • Post-offer, pre-employment Drug Screening for employees that are new to the College

  • Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

    Position Summary :


    The Payroll Specialist is responsible for the accurate preparation, documentation, and timely distribution of the College’s bi-weekly payroll for over 1,600 employees via the payroll system. Reviews the computation of pay; responds to and resolves inquiries regarding paychecks; prepares statistical reports on employee pay, taxes, withholdings, etc. Possesses an understanding of the College’s payroll system to accurately pay employees in compliance with College policies, union contracts, federal and state laws and regulations such as the Internal Revenue Service (IRS) rules and regulations and the Fair Labor Standards Act (FLSA). Works closely with the Human Resources Department to ensure efficient processing and accuracy of data.

    1.Maintain payroll information and perform the collection, calculation, and entering of data in the payroll system.
    2.Maintain the integration of the college’s timeclock system (Timeclock Plus) into the college’s Payroll/ERP system, Workday.
    3.Process the college’s bi-weekly payroll and maintain related accounting records.
    4.Prepare and reconcile the quarterly and annual close-out reports; assists with the preparation of all federal and state payroll tax reports, including quarterly tax returns and year-end W-2 reporting.

    5.Review all payroll data for consistency and accuracy (e.g.: timesheet reporting, retroactive pay calculations, etc.). Ensure compliance with wage and hour, including FLSA, DOL, IDOL and state/federal record retention requirements.
    6.Collaborate cross-functionally with Human Resources department for new hire processes, terminations, pay changes, and leaves of absence.
    7.Maintain an accounting of payroll remittance codes in conjunction with Human Resources as relates to accurate payroll deductions.
    8.Prepare, balance, and ensure the timely disposition of withholdings, such as Federal and State taxes, deductions for benefits, retirement contributions, other savings, etc. Exercise established controls to safeguard checks and college funds. Safeguard and ensure that the confidentiality of all payroll records is maintained.
    9.Oversee part-time payroll staff in all aspects of payroll processing.
    10.Assist with the administration of State Universities Retirement System and other retirement related payroll issues.
    11.Participate in cross-functional teams to identify and test business processes and workflow within ERP system. Develop employee communication, training materials and web/portal content.
    12.Provide assistance during the college’s year-end closing process and annual audits.
    13.Act as back-up for Payroll Manager in their absence.
    14.Perform other related duties as assigned.

    Minimum Qualifications:

    1.An Associate’s Degree in Human Resources, Accounting, Finance or related field.
    2.Knowledge and understanding of State/Federal employment and tax laws related to payroll.
    3.Knowledge of accounting principles and payroll methods.
    4.Strong personal computer and technology skills and knowledge of Excel and/or other spreadsheet and database applications.
    5.Two (2) years of experience in payroll, accounting, or human resources operations.
    6.Excellent organizational, interpersonal, and analytical skills.

    Preferred Qualifications:

    1.Experience with Workday software.
    2.Experience with the payroll process for a large organization of over 500 employees.
    3.Experience working for an educational institution or larger public organization.

    Physical Demands:


    1.Normal office physical demands.

    Working Conditions:


    1.Duties are performed indoors in the usual office environment.

    Compliance Announcement:


    Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website : https://jjc.edu/about-jjc/police-and-safety

    If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.

    This information is required by law and is made available by the Joliet Junior College Police Department.




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 6/2/2021
    Application Due: 6/12/2021
    Work Type: Full Time