Post Award Research Administrator 3 (6206U), ProS Region - 18997

San Francisco
Jun 01, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Post Award Research Administrator 3 (6206U), ProS Region - 18997 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: June 9, 2021

Departmental Overview

The Professional Schools Region (ProS) provides a wide range of reliable, high-quality administrative support services for the University of California, Berkeley in the areas of Research Administration, Purchasing and Reimbursements, and Human Resources & Academic Personnel Support.

In support of the UC Berkeley Operating Principles ( and the university's mission of teaching, research and public service, ProS operates in a culture, which encourages collaboration, innovation, simplification, and accountability. Our staff focuses on service, a commitment that is aligned with the university vision. We recognize excellence and strive to provide timely, consistent, and dependable service to the ProS clients.

The Research Administration function within ProS provides department level service during the contracts and grants life cycle to UC Berkeley's Principle Investigators (PI) and Principle Directors (PD). By streamlining services in areas such as human resources, purchasing, and grants administration, ProS helps PIs and PDs navigate the campus administrative processes and focus on the research that comprises a large part of the UC Berkeley mission. ProS provides department level pre-award and post-award support services to all research professionals on campus, in close collaboration with the Sponsored Projects Office, Industry Alliances Office, Extramural Funds Accounting, and other central compliance groups. The position has the opportunity to become a fully remote position, provided the candidate is able to manage the expected workload in a competent and professional manner.

The Post Award Research Administrator 3 position within ProS provides analytical and financial support in contract and grant administration, and budget development, management of funds post-award, and closeout activities for federal, state, local and private sponsors. This work involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following activities: administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract administration.

The Post Award Research Administrator 3 will report to and receive assignments from the Contracts and Grants Supervisor. The incumbent will work with the supervisor to ensure a balanced workload. The incumbent will work on complex awards, which involve multiple investigators and/or multiple institutions and sub-awards. The incumbent will mentor employees at the Research Administrator 2 level to help them gain a better understanding of research administration in a university setting and within ProS.

  • Under limited supervision, serves as primary faculty liaison, and assists PI with communications and actions involving the Sponsored Projects Office and the Contracts and Grants Accounting Office.
  • Prepares continuation year budgets and support documents that are required by the sponsor.
  • Coordinates continuation year and other documents for submission to the Sponsor with Sponsored Projects Office and provides documents as necessary to the Contracts and Grants Accounting Office.
  • Under limited supervision, provides post-award financial administration and management for research funds in accordance with campus policy and agency requirements.
  • Monitors and administers post-award sub-recipients.
  • Conducts financial analysis and projections.
  • Monitors and ensures allowability for financial transactions, expenditures, reconciles funds, identifies and resolves discrepancies and retains all necessary back up documentation.
  • Tracks and ensures compliance with cost sharing commitments.
  • Under limited supervision, organizes plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
  • May facilitate PI interactions with HR.
  • Prepares all close-out activities including: final projection, subcontracts, personnel and recurring expenses.
  • Assists in support of audits as directed by senior staff.
  • Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and BRS, University, and/or funding agency processes and policies.
  • Performs other duties as assigned.

Required Qualifications
  • Minimum of one year of demonstrated experience in research contract and grant management.
  • Requires independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.
  • Extensive experience in creating budgets and preparing documents required by sponsors during the life of an award.
  • Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy requirements.
  • Demonstrated working knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.
  • Ability to work independently and as a team member, research and resolve problems, meet deadlines, and follow through on assignments with minimal direction.
  • Accounting and budgeting skills in managing complex financial accounts and funds, as well as knowledge of generally accepted accounting, fiscal, and reporting principles.
  • Requires thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Ability to manage significant volume of transactions.
  • Thoroughly knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera.

  • Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time, career position

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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