Faculty Assistant (4722C), Haas School of Business 19101

Location
San Francisco
Posted
Jun 01, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution


Faculty Assistant (4722C), Haas School of Business 19101 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: June 10, 2021

Departmental Overview

UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to increasing diversity and creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth.

For more information about the Haas School of Business visit: https://haas.berkeley.edu/about/

Responsibilities

ADMINISTRATIVE AND PLANNING SUPPORT:
  • Serve as the first point of contact for faculty, students, and staff regarding operations and academic support information.
  • Provide materials preparation support for faculty.
  • Provide information, parking passes and other assistance as needed to guest speakers, visitors, and students.
  • Provide word processing, copy writing, editing, proofreading for but not limited to, research papers, manuscripts, correspondences, letters of recommendation, PowerPoint presentations, and course materials.
  • Update and maintains online calendars.
  • Assist faculty with questionnaires, surveys, flyers, posters, door cards and nametags.
  • Provide seminar support including, reserving meeting space, order catering, communicate with various faculty and speakers, create/disburse logistical seminar communications with schedules and secure AV reservations.
  • Update and maintain web pages and online calendars.
  • Secure restaurant, transportation, hotel and airline reservations as needed.
  • Order office supplies and equipment/furniture as requested.
  • Provide mail, fax, FedEx, UPS and courier services as requested.
  • Resolve simple software/hardware problems.
  • Submit requests for IT or Facility Services as needed/requested.
  • Ability to maintain confidentiality and security of student records following confidentiality rules established by FERPA, the State of California and the University of California, Berkeley.
  • Complete special projects and other administrative duties as assigned/requested.

FINANCE AND PURCHASING SUPPORT:
  • Submit complete and organized information/required documentation to the campus business service unit to ensure timely and accurate processing of purchases, payments and reimbursements.
  • Monitor research funds including materials purchases and payroll expenses for research staff in Cal Answers and work with grant administrators to monitor externally sourced expenditures.
  • Work with faculty, research staffing administrator and the Haas finance team to clear impending deficits and process corrections.
  • Act as a liaison between faculty and Berkeley Regional Services (BRS).
  • Create purchase orders for independent contractors and vendors.
  • Track paperwork submitted for individual faculty for purchasing, travel and entertainment reimbursements.
  • Manage purchase and payment requests with Haas business services and BRS.
  • Comply with current purchasing and reimbursement policy as governed by the UC Office of the President.
  • Reconcile purchases made on Blu Card and maintain compliance as required by the University Blu card program.

FACULTY SUPPORT:

The faculty assistant will work closely with members of the assigned faculty group. Duties include:
  • Navigate faculty through Haas and UC policies and procedures to reach academic goals.
  • Assist faculty with hiring process for academic and non-academic staff appointments.
  • Serve as a proxy for updating publishing information on APBears for faculty.
  • Order journal subscriptions, membership renewals, software, books, research and instructional materials (other than textbooks), etc.
  • Provide faculty merit/promotion support under the direction of the Academic Affairs unit.
  • Complete special projects as required.

PROFESSIONAL LEARNING AND GROWTH:
  • Embraces the principle of being a "student always" by engaging in opportunities for training, workshops, seminars, continuing education pertinent to the position, or at the suggestion of the supervisor.
  • Actively contributes to a team environment that fosters and promotes a culture of diversity, equity, inclusion, and belonging (DEIB) within the unit and at Haas.
  • Engages in ongoing education to promote diversity, equity, inclusion & belonging by completing University sponsored certifications & training sessions (i.e.: MEP Workshop, Implicit Bias Certification, LinkedIn Learning workshops, and other workshops & seminars offered by the University or Haas, as they are made available) or by engaging in external seminars & resources related to DEIB
  • Exemplifies Haas Defining Principles: students always, confidence w/o attitude, question the status quo, and beyond yourself.

Required Qualifications
  • Experience with providing administrative support to a group of 8 - 12 faculty or managers (from an accredited degree granting university/college) or similar environment.
  • Experience and skill in providing high level, front facing customer service as well as managing a high volume of incoming email requests or inquiries from faculty, students, staff and external partners.
  • Strong attention to detail while managing shifting priorities, with frequent interruptions while keeping a positive and professional attitude through changes.
  • Expertise in maintaining confidentiality and security, especially with student records.
  • Can quickly learn, understand and demonstrate skill in following confidentiality rules established by FERPA, the state of California and the university.
  • Excellent and accurate record keeping and organizational skills.
  • Experience with scheduling for individuals as well as groups.
  • Demonstrates excellent and professional writing, editing, and verbal communication skills when communicating to a diverse group.
  • Learns and adapts to new business processes, online systems and software tools/technology on a frequent basis.
  • Demonstrates intermediate-to-advanced skills using Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
  • Takes initiative and shows the capacity to be proactive, use keen judgement and analytical skills when problem solving and utilizing resources for clarification and/or instruction.
  • Excellent interpersonal skills, demonstrating a desire to promote diversity, equity, inclusion and belonging to establish and maintain positive & professional working relationships with colleagues, students and team members.
  • Exemplifies Haas Defining Principles: students always, confidence w/o attitude, question the status quo, and beyond yourself.

Preferred Qualifications
  • Some knowledge of or can quickly learn UC Berkeley's Berkeley Financial System (BFS), BearBuy, Travel and Entertainment (T and E), and Connexxus.
  • Awareness of critical academic/administrative deadlines.

Salary & Benefits

This is a non-exempt, biweekly paid position. Hourly pay will be commensurate with experience within the Union negotiated rates up to $28.54/Step 7.0.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=19101&PostingSeq=1





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