Administrative Assistant III, President's Office
- Employer
- University of the Pacific
- Location
- Stockton
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Assistant III, President's Office
Primary Purpose:
The President's Office team serves the University and the President in all efforts to achieve the University's mission.
The President's Office is seeking an experienced Administrative Assistant who is highly adaptable and has a relentless spirit of optimism to serve as a vital member of the team. The Administrative Assistant will foster a welcoming and inclusive experience when greeting guests, answering telephone calls and emails, managing requests for information and with all interactions with university constituents. With limited supervision, good judgement and initiative, this position provides timely and exceptional administrative support on a variety of duties that ensure the effective functioning of the President's Office on a day-to-day basis.
Essential Functions:
The successful candidate will possess the following attributes:
• High energy and an indefatigable spirit of optimism.
• Excellent communication and interpersonal skills to interact regularly with the campus community and the public.
• Ability to work with minimal supervision and exercise good judgment.
• Strong organizational skills and attention to detail.
• Ability to work with constant interruptions, while still being productive.
• A sense of cooperation, cohesiveness, and teamwork.
• A keen sense of urgency, while maintaining a calm demeanor.
• Ability to exercise discretion and maintain confidentiality.
• Ability and willingness to learn new technologies and software systems.
• Champion of university diversity efforts.
The successful candidate will perform the following duties:
• Serves as key contact for the office by greeting guests, answering phones and emails, managing requests for information, and determining methods and priority for responding.
• Maintains calendar for the President’s office activities and space use, and may provide scheduling support for the President and Board of Regents.
• Creates or develops correspondence and communications.
• May process and synthesize documents in preparation for meetings and engagements.
• Conducts financial tasks and may be responsible for some financial processes and Procard related duties.
• Coordinates office catering requests, and may support other sponsored events, including coordination of invitations and attendee tracking.
• Responsible for office supply ordering and inventory management.
• Places and tracks service requests, and ensures safe and functioning office systems and spaces.
• Maintain files and records, in paper or electronic form.
• Able to develop and maintain SharePoint sites.
• Coordinates student workers.
• Contributes to the overall success of the President’s Office and the University by performing all other duties and responsibilities as assigned.
Minimum Qualifications:
• Two (2) years’ post High School education.
• Two (2) years’ experience in an administrative support role.
Preferred Qualifications:
• Bachelor’s Degree.
• Three (3) years’ experience providing senior level administrative support.
• Demonstrated ability to multi-task, organize resources and establish priorities in a fast-paced, demanding environment.
• Proven record providing excellent customer service.
• Ability to work effectively with minimum supervision.
• Demonstrated experience using MS Office suite, including SharePoint.
• Experience exercising discretion and maintaining confidentiality.
Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily performed in a standard office environment with use of computer and phone. Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel:
Work typically performed during standard business hours. May require occasional evening and weekend hours to complete tasks. Occasional travel may be required. This position will have responsibilities which require travel to all 3 campuses. Office may be located in either Stockton or Sacramento.
Hiring Range: Commensurate with experience, non-exempt
Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
To apply, visit https://pacific.peopleadmin.com/postings/19138
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
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Organization
Since its founding in 1851 as California’s first chartered university, University of the Pacific has been transforming the lives of students, enhancing the vitality of its surrounding communities and bringing a pioneering spirit to how we educate and serve.
Pacific is recognized for high-quality academic programs, dedicated faculty mentors and excellent professional preparation built on a strong liberal arts foundation. The university is consistently ranked among the top national universities by U.S. News and World Report and Princeton Review.
University of the Pacific is a dynamic three-city university with campuses in Stockton, Sacramento and San Francisco. With a presence in these three very different and uniquely California cities, Pacific enjoys a truly distinctive footprint in California and the West.
Sacramento
Pacific’s beautiful, tree-lined campus in Sacramento provides a focused learning environment with ties to the power and influence of one of the nation’s most influential capital cities. Complementing the legal studies offered at the McGeorge School of Law, new academic offerings are helping address critical issues at the intersection of law, policy, business and health.
San Francisco
Pacific’s high-tech San Francisco campus is strategically situated the heart of one of the world’s most exciting cities. It is home to one of the premier dental schools in the nation, the Arthur A. Dugoni School of Dentistry, as well as high-quality programs in health, technology, and arts and culture.
Stockton
Pacific’s Stockton campus in the heart of the California Delta country is renowned for its idyllic beauty, breadth of outstanding academic programs, vibrant and supportive campus life, and close, dedicated teaching relationships with students. Serving more than 5,000 students, the campus is home to the liberal arts College of the Pacific, a conservatory of music, and schools of business, education, engineering, international studies, and pharmacy and health sciences.
Beyond Our Gates
Pacific students, faculty, and staff are passionate about enriching their communities and serving those in need. Under faculty guidance, students provide dental care and health services and information to the underserved, legal clinics for those in need, and literacy and educational enrichment programs for local schoolchildren. Students, faculty and staff contribute tens of thousands of hours of volunteer service each year. The Center for Professional and Continuing Education offers degree completion, continuing education, workforce training and lifelong learning programs. Pacific centers and institutes work toward solutions to local and regional issues through community partnerships, education and research.
The Pacific Tigers compete in NCAA Division I athletics primarily as a member of the West Coast Conference. Fielding seven men’s teams and eleven women’s teams, the Pacific Tigers continue to add individual and team successes to an already outstanding performance record, including more than 30 conference championships and more than 60 NCAA tournament appearances.
Pacific offers more than 80 programs of study leading to undergraduate, graduate and professional degrees, as well as accelerated programs in business, education, law, engineering and the health sciences. Total enrollment at all three campuses is more than 6,000 students.
With a focus on teaching, close faculty-student interaction, academic excellence and real-world learning, Pacific prepares individuals for lifelong personal and professional success.
Learn more at Pacific.edu.
Diversity Profile
The University of the Pacific community - including students, faculty, staff, administrators, and alumni - believes that diversity and inclusion are essential to the fulfillment of our institutional mission. We value inclusiveness in learning, curricular and co-curricular programming, campus climate, recruitment, admissions, hiring and retention. We remain deeply committed to promoting and maintaining a civil community that facilitates opportunities for shared understanding and expression of individual and collective truths. Moreover, we resolve to maintain a community that is respectful of all persons despite differences in age, citizenship, disability, ethnicity, gender identity or expression, geographic origin, language, marital status, nationality, philosophical beliefs, race, religion, sexual orientation, or socioeconomic status.
The University of the Pacific community - including students, faculty, staff, administrators, and alumni - believes that diversity and inclusion are essential to the fulfillment of our institutional mission. We value inclusiveness in learning, curricular and co-curricular programming, campus climate, recruitment, admissions, hiring and retention.
We remain deeply committed to promoting and maintaining a civil community that facilitates opportunities for shared understanding and expression of individual and collective truths. Moreover, we resolve to maintain a community that is respectful of all persons despite differences in age, citizenship, disability, ethnicity, gender identity or expression, geographic origin, language, marital status, nationality, philosophical beliefs, race, religion, sexual orientation, or socioeconomic status.
We are committed to all members of the Pacific community becoming competent and ethical citizen leaders able to interact effectively and ethically in an increasingly multicultural society and global economy. This transformative process is accomplished through our distinctive integration of liberal arts and professional education promoting innovation, open discourse and dialogue, leadership development, experiential learning and self-reflection.
Multicultural Affairs is dedicated to the creation and sustainability of a culturally inclusive community across and within the boundaries of culture, sexual orientation, gender, and other social identities. In service to and in partnership with students, faculty, staff, alumni, and other friends, Multicultural Affairs offers programs, services, and sponsorships such as cultural heritage month observances, diversity leadership retreats, and intercultural trainings that meet the educational and cultural needs of all members of the Pacific community.
- Website
- http://www.pacific.edu/
- Telephone
- 209.946.2011
- Location
-
3601 Pacific Avenue
Stockton
CA
95211
US
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