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Administrative Assistant / Institutional Advancement

Employer
Rhodes State College
Location
Lima, OH

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Administrative Jobs
Institutional & Business Affairs, Alumni Relations & Development, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Summary of Duties

Reporting to the Vice President for Institutional Advancement (VPIA), and working closely with the Director of Alumni and Development, the Administrative Assistant for Institutional Advancement manages the donor, alumni and constituent database (Raiser's Edge); possesses familiarity with relational databases and proficiency in software for office operations; assists with College and Foundation events; and provides primary administrative support for the Development office and secondary administrative support for other Institutional Advancement areas.

Duties & Responsibilities

Database Management:

  • Oversees the management, maintenance, accuracy, security and integrity of all information in the Raiser’s Edge database.
  • Processes and acknowledges all donations in Raiser’s Edge in a timely manner with daily reconciliations, income reports, and Business Office transactions completed by end of day.
  • Creates and runs queries, reports, and lists from Raiser’s Edge as requested for Development and College activities and functions. Performs data imports and exports.
  • Reviews constituent codes for accuracy and updates records on a continual basis.
  • Researches prospective donor information as requested and maintains confidentiality of donor information and all matters within the College.
  • Schedules and issues pledge reminders for outstanding commitments.
  • Conducts monthly, quarterly, and annual reconciliations of all donor transactions with the Business Office and serves as liaison to the Business Office for all reports and transactions.
  • Maintains Raiser’s Edge user’s manual for all Development functions.
    • Administrative Support:
  • Supports the VPIA with all Foundation functions and activities. Attends all Foundation related meetings. Writes and maintains all official Foundation records including meeting minutes and financial reports.
  • Prepares individual and group communications to scholarship recipients, current and potential donors, alumni, employees and other constituents. Annually processes charitable donation letters to donors.
  • Creates and maintains reports, spreadsheets, lists, graphs, and presentations. Archives official reports on a regular basis.
  • Assists with the preparation and implementation of fundraising and constituent activities, including fundraising, donor, scholarship and College events.
  • Maintains the annual Development Office operational calendar and facilitates the timely completion of critical deadlines.
  • Works closely with colleagues throughout the College to effectively share and maintain data and information related to scholarships, administration, and events.
  • Ensures Development and Alumni website content is timely and accurate.
  • Provides general office support, including processing purchase requisitions, ordering and maintaining office supplies, scheduling equipment maintenance and other related duties.
    • Customer Service:
  • Provides quality customer service and professional representation via multiple platforms to Rhodes State College Foundation and College constituents, meeting needs both specific to Development and the College.
  • Other duties as assigned.
    • Experience, Skills & Abilities

    Required:

  • Proficiency in Microsoft Office Suite (especially Word and Excel), Internet search engines and Adobe Acrobat.
  • Familiarity with relational databases and Content Management Systems.
  • Exceptional interpersonal and written communication skills.
    • Preferred:
  • Proficiency in Raiser's Edge and Raiser's Edge NXT.
  • One to three years of related experience in non-profit, database and development work.
  • Experience working in Development within Higher Education.
    • Education & Certifications

    Required:

  • Associate Degree with appropriate focus and one to three years of related experience.
    • Preferred:
  • Bachelor's Degree

    • Organization

    Called upon to develop highly trained, innovative, career-ready individuals for every industry and organization, Rhodes State College has become the right place for students who want to make an impact right now.

    For five decades, Rhode State has changed lives, built futures and improved communities through lifelong learning. We take pride in training individuals who become essential contributors to manufacturing, business, healthcare and their communities. With over 70 programs, majors and certificates, students come to Rhodes State with promising futures and complete their training with new jobs, new credentials, or their sights set on seamlessly transitioning to a bachelor’s degree program.

    We are creating a quality, affordable pathway for students to accomplish their goals, whether they begin at Rhodes State in high school, through our College Credit Plus program, or come seeking a new path in life, a new hobby, or an upgrade to their job skills. Through an extensive partnership with business, manufacturers, healthcare providers, and organizations in our ten-county service area, students have the opportunity to connect, network and enter new roles upon completion of their courses.

    Rhodes State is a vital asset to the region for growth and innovation as we strive to meet the needs of employers with the credentialed workers they need to succeed and grow. We are creating new programs, purchasing advanced laboratory equipment, and collaborating with regional partners to garner fresh ideas and insight. The new Center for Health Science Education and Innovation in Downtown Lima is just one example of how Rhodes State is creating an interdisciplinary learning environment, equipped with the latest technology to serve students and the community as a whole.

    Students of every variety can experience the excellence of Rhodes State online, on campus, or through our network of educational partners. We have staff and faculty to support special needs, help to engage in student activities, or give counseling and career advice. In addition, our alumni family of over 18,000 degree holders is a growing force in our region. They are available as mentors to our students and bridge-builders for the College into the community.

    Company info
    Website
    Telephone
    419-995-8445
    Location
    4240 Campus Drive
     Lima
    OH
    45804
    US
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