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Recovery Grant Coordinator

Chippewa Valley Technical College
620 West Clairemont Avenue
Closing date
Jun 21, 2021

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Institutional Research & Planning
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Job Details

Overview and Responsibilities

The Recovery Grant Coordinator will coordinate institutional-focused recovery and stimulus aid to Chippewa Valley Technical College through the Higher Education Emergency Relief Fund (HEERF) authorized by the American Rescue Plan (ARP) and administered by the U.S. Department of Education. The Recovery Grant Coordinator will be responsible for the management of HEERF grant funds to advance the college’s strategic goals and effective recovery from the coronavirus pandemic, as well as support related functions and processes within the Grants office. This position reports to the Director of College Effectiveness.



  • Determine the applicability and eligibility of institutional HEERF resource requests.
  • Track and monitor HEERF resource allocation in conjunction with the Finance office.
  • Track and coordinate efforts from across the college to support pandemic recovery, including those related to campus safety and operations; equipment, technology, software, and supplies to facilitate social distancing and distance learning; faculty and staff training; and student retention and support.
  • Collect data, evaluate HEERF funding effectiveness, and report on pandemic recovery efforts to college groups.
  • Complete and submit required grant reports to the U.S. Department of Education.
  • Communicate with grant program officers and act as liaison between the college and the Department of Education in HEERF-related matters.
  • Align recovery efforts with institutional strategic goals and map resource allocation to divisional strategic plans to advance CVTC’s mission and vision while supporting pandemic relief.
  • Develop and maintain a process for requests, approvals, modifications, and disbursement of HEERF institutional resources.
  • Directly support Finance office in organizing, tracking, and submitting approvals for HEERF-related purchase orders, timesheets, and time and effort reporting.
  • Directly support HEERF-funded projects, staff, and organizational initiatives to achieve planned outcomes and advance pandemic recovery efforts.
  • Promote consideration and application of equitable pandemic recovery efforts and work with faculty and staff to improve equity measures in HEERF-funded initiatives.
  • Research, monitor, and apprise staff of federal, state, and private grant opportunities compatible with the college’s strategic plan, pandemic recovery, and economic recovery of CVTC’s district.
  • Plan, develop, and submit grant proposals related to pandemic and economic recovery and aligned with HEERF relief programs.
  • Participate on grant project planning teams to facilitate grant application development.
  • Document grant development, management, and compliance processes for HEERF grants, including reporting requirements, necessary activities, and project timelines.
  • Participate in accomplishing the goals and objectives of the College Institutional Planning, Research, & Grants team.
  • Participate on appropriate college teams.


Required Knowledge, Skills and Abilities:

  • Knowledge of federal grant development and management, including effective integration of project goals, measurable outcomes, and rigorous evaluation.
  • Knowledge of quality processes and the concepts of continuous improvement.
  • Knowledge of grant budget development and management.
  • Knowledge of college programs and organization structure.
  • Ability to align project goals and activities to support institutional efforts in pandemic recovery while complying with HEERF guidance and legislative authority.
  • Ability to work in a team environment.
  • Ability to synthesize and integrate data and information.
  • Ability to use judgment, decisiveness, and creativity in dealing with situations involving a variety of tasks.
  • Ability to interpret and explain information to a variety of persons and groups.
  • Ability to work with volunteers, business and communicate with groups to effectively build relationships.
  • Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
  • Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
  • Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
  • Ability to value diversity by recognizing personal biases, adapting to culturally diverse situations, and demonstrating a commitment to equity, inclusion, and respectful interactions with persons of diverse ethnic, cultural, social-economic, or educational backgrounds.
  • Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to, Microsoft Office Outlook, Word, and Excel.
  • Bachelor’s degree in related area required.
  • Minimum of one year experience in grant or project management, preferable in an educational setting.
  • Experience with Microsoft Office, including advanced knowledge of Word and Excel.
  • Knowledge and understanding of federal HEERF funding preferred.

In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.As an equal opportunity/access employer and educator, CVTC is committed to creating and sustaining a diverse and inclusive environment.  All qualified candidates are encouraged to apply.

Benefits Summary
  • Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA) and wellness incentive
  • Dental insurance for employee, spouse, and dependents
  • Life and long-term disability insurance (must meet minimum requirements)
  • Wisconsin Retirement System (must meet minimum requirements)
  • 403(b) tax deferred annuity program
  • 457(b) deferred compensation plan
  • Section 125 flexible spending accounts
  • Paid vacation, personal, and sick time
  • Paid holidays
  • Employee Assistance Program (EAP)
  • Professional development

Generally, with the exception of tuition reimbursement, benefits eligibility begins on the first date of employment (i.e., there is no waiting period).



CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Director of Human Resources, 620 W. Clairemont Avenue, Eau Claire, WI 54701, 715-833-6334, WI Relay: 711


Working at Chippewa Valley Technical College


Chippewa Valley Technical College delivers innovative and applied education that supports the workforce needs of the region, improves the lives of students, and adds value to our communities.


Chippewa Valley Technical College is a dynamic partner for students, employers, and communities to learn, train, and succeed.

Location and Campuses

Chippewa Valley Technical College (CVTC) is part of the Wisconsin Technical College System (WTCS) and serves an eleven-county area in west central Wisconsin. The largest campus is located in Eau Claire and includes a Business Education Center and Health Education Center, plus a Manufacturing Education Center at the Gateway Campus and an Emergency Service Education Center and Energy Education Center at the West Campus. CVTC has regional centers in Chippewa Falls, Menomonie, Neillsville, and River Falls. The College is one of 16 WTCS colleges located throughout the state.

Student Profile

Student enrollment exceeds 8,000 credit students per year, plus over 9,000 non-credit students, with full-time equivalents of over 4,000. The median age of credit students is 24. Approximately 68% of students receive financial aid and 44% are Pell Grant students.

Programs and Placement

CVTC offers 110 programs, 35 certificates, and customized training to an average of 140 businesses annually. CVTC has an outstanding placement rate, 95% of graduates are employed within six months of graduation, with 87% in a related field. CVTC has nationally recognized faculty and state-of-the-art facilities and equipment. Business and industry leaders serve on advisory committees and help CVTC match its curriculum to the needs of today's workplace. Courses are offered at numerous locations in traditional classroom settings, as well as online and in a variety of blended and hybrid formats.

Commitment to Learning

We value all students and their diverse backgrounds and are committed to their learning and success in a global society. We act with honesty, integrity, and fairness and offer a safe and cooperative work environment where individuals care for each other and grow through open communication. We value the resources entrusted to us and work together to develop and continuously improve processes that support the creative pursuit of new ideas.

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