Business Coordinator, Marketing & Communications

Employer
University of Denver
Location
USA, Colorado, Denver
Salary
Negotiable
Closing date
Jul 29, 2021

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Administrative Jobs
Institutional & Business Affairs, Business & Financial Management, Communications & Marketing, Community & Government Relations

Job Details

MarComm aims to strengthen DU's strategic position locally, regionally and nationally through data-driven and authentic storytelling across multiple channels with focused support on the university's value drivers: academics and research; enrollment and admissions, athletics and advancement. Whether through public or media relations, digital strategies, social media, print, podcast, issues or crisis management, community relations or thought leadership and training, MarComm drives results through narratives that involve words, pictures and design.

Position Summary

The Business Coordinator acts as the administrative resource to the Division of Marketing & Communications staff as it relates to the business operations of the department and the university. Reporting to the Director of Operations/Budget Officer for the Division of Marketing & Communications, the Business Coordinator will assist with projects and processes related to the recruitment and hiring of staff, expense tracking, reporting and processing, purchasing/procurement, and will serve as the Division of Marketing & Communications first point of contact for other faculty and staff campus-wide. The Business Coordinator applies best practice guidelines, policies and procedures related to business practices and internal control procedures. The Business Coordinator will also perform general clerical duties to include but not limited to photocopying, faxing, mail distribution, filing, note taking and scheduling.

Essential Functions

  • Front office phone reception, directing calls and taking messages as appropriate, greets visitors and directs needs to appropriate University resource and contact;
  • Assists with requisitions, purchase order updates, vendor invoices, and direct pays working with appropriate budgetary guidelines;
  • Initiates workflow process for contracts and work orders for legal approval;
  • Coordinates purchasing card transactions, monitors and reconciles departmental purchasing card and tracks receipts and office expenditures. This includes transaction allocations and timelines, ensuring transaction logs and packets are completed with budgetary compliance, signed by appropriate approval order and submitted in the necessary timeframes making any necessary changes online prior to the close date;
  • Coordinates and completes all transactions related to employment action requests (PAR/JCR) including posting of positions, scheduling timeline workflow of selection process and assist in coordinating search activities as needed;
  • Serves as the recruiting and HR liaison and coordinates the hiring process from posting to onboarding. This includes working with the hiring supervisor and a variety of other staff to ensure that space, technology, other needs are met, facilitating introductions, initiating training/orientation, and otherwise acting as a resource to help new employees feel welcome;
  • Maintains office supply inventory, coordinates office supply ordering and department facility requests and coordinates, and maintains equipment inventory, re-purposing of equipment, refresh dates and procurement of new equipment working with IT and Procurement departments to adhere to University guidelines/workflows;
  • Leads all team building event and activity coordination;
  • Assists Director of Operations with vendor management coordination including, but not limited to contract review and markups, contract and purchase order scope changes;
  • Assists department staff with meeting and room scheduling;
  • Assists the Division of Marketing & Communications with note taking at meetings and sending meeting minutes and recaps;
  • Maintains the Divisional email address and ensures emails are answered and routed appropriately;
  • Other duties as assigned.

Required Qualification

  • High school diploma, GED, or equivalent.
  • 2 years of progressively responsible administrative experience.

Preferred Qualifications

  • Bachelors degree.
  • 3-5 years of administrative experience.
  • Experience working in a higher education institution.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number
The salary grade for the position is 7.

Hourly Range
The hourly range for this position is $21.00 - $25.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.

Benefits
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Company

Founded in 1864—just a few years after the city of Denver itself was founded—the University of Denver is one of the country's premier private universities.

The University's 125-acre campus, a few miles south of downtown Denver, is home to more than 11,500 students hailing from all regions of the United States and 83 other countries.

The University offers:

Regardless of what they study, University of Denver students embark on a personal educational journey that helps them find and follow their individual purpose.

Collaborative, Experiential Learning

Our students work closely with faculty, peers and members of the community on projects, research and fieldwork. They cross disciplines to discover new perspectives and approaches to problem solving.

In and out of the classroom, our students learn by doing, whether they're collecting data in the field or putting theory into practice in a clinical setting.

The University of Denver Culture

Across the University of Denver’s many divisions, departments, and offices, supervisors are searching for new employees who strive to excel and innovate, prize integrity, and who value the opportunity to engage with the community.  The University is always looking for creative problem solvers, critical thinkers, and lifelong learners who want to know more and do more.

At the University of Denver, our culture is steeped in ethics and social responsibility. As a result, our faculty and students represent a wide array of perspectives and enjoy the healthy dialogue that grows out of diversity. University of Maryland, Baltimore

For all their differences, the members of our community are united by a common purpose: They're determined to confront society's most pressing challenges—everything from world health and the global economy to access to education.

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