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Administrative Specialist II - International Student Services

Employer: The University of Tennessee, Knoxville
Location: Knoxville, TN

Administrative Jobs: Institutional & Business Affairs, Clerical & Administrative Support, Student Affairs, Student Activities & Services
Employment Type: Full Time
Institution Type: Four-Year Institution

Job Details
Organization

Job Details

Description
Administrative Specialist II – International Student Services

Regular Full-time, Market Range 04

The University of Tennessee, Knoxville (UTK) is a comprehensive, very high research (Carnegie classification) university with approximately 29,000 students, 9500+ faculty and staff, 11 colleges, and 300+ degree programs. There are 1500+ international students and scholars on the UTK campus. The University is located on a 580 acre campus in the city of Knoxville in eastern Tennessee (near the Smoky Mountains). The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. For more information: www.utk.edu

The Center for Global Engagement is comprised of eight units (Asian Engagement, Communications, Programs Abroad, the English Language Institute, the International House, International Student and Scholar Services, and Global Research). For more information: http://cge.utk.edu/

The Administrative Specialist will support international students in navigating immigration processes and coming to the Unites States. The person issues immigration documentation to enable University of Tennessee students to acquire visas and enter the country in student status. This position will also provide support to the Director and other personnel by performing the coordination and administration of tasks for the unit. Duties will include:

Work with admission departments for Undergraduate, Graduate, Law School, and Veterinary Medicine to process immigration documents for incoming students.
Track, collect, record, process and review all documentation required to issue immigration documents including admission records, financial statements, past immigration history records, passports, and family records to ensure compliance with Federal Regulation.
Register as a Designated School Official for the Department of Homeland Security and as an Alternate Responsible Officer for the Department of State in order to sign immigration documents on behalf of the University and update student records in the Federal SEVIS database.
Coordinate SEVIS records updates and processes including transfer in, change of educational level, deferring to a subsequent semester, cancelling of Initial records, termination of Initial records (in consultation with Director) and registration of Initial records.
Work closely with International recruitment and admissions, the English Language Institute and with external departments including athletics, departmental coordinators and specialty programs such as the Executive MBA programs.
Regularly monitor and update information in the SUNAPSIS system as well as University electronic records of international students in Banner, Slate, IRIS, and other informational systems.
Coordinate the international student on-boarding including sign-ups, scheduling, room reservations, and new student materials.
Assist with New International Student Orientation

Qualifications
Required Education and Experience: High school diploma or some college and specialized education and three years office experience; bachelor’s degree with one year office experience.

Preferred Experience: Experience working with individuals from other cultures. Familiarity with applications and database systems such as IRIS, Banner, SEVIS, and Slate.

Job Skills: Excellent written and oral communication skills; Ability to work successfully with people from other countries/cultures; Strong organizational skills and attention to detail; Strong computer skills/email/Microsoft Office Suit; Ability to manage many different tasks/duties at the same time;

Applications: Applications must include: (1) a cover letter (2) a resume and (3) the names of at least three references with their contact information (addresses, telephone numbers, email addresses).

Review of Candidates will begin two weeks after posting.

Job: Student Services Support
Primary Location: US-Tennessee-Knoxville
Organization: Center For Global Engagement
Schedule: Full-time
Job Posting: May 27, 2021, 9:49:20 AM

Organization

Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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