Job Title: Administrative Assistant
Location: Clayton State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 228216
About Us

Located 15 miles southeast of downtown Atlanta, Clayton State University offers employees a diverse environment which fosters both professional and personal development. The university is committed to cultivating an environment of engaged, experienced-based learning, enriched by active community service. Clayton State offers multiple Bachelor and Master Degree programs which currently enrolls over 6,900 students in challenging campus and on-line courses.

The campus is situated just 20 minutes from downtown Atlanta on 214 beautiful acres, making access to the metropolitan area a breeze. We’ve been named a Top Workplace in Atlanta by the Atlanta-Journal Constitution for six consecutive years. And we also were named one of 79 higher education institutions across the nation in The Chronicle of Higher Education’s list of 2017 Great Colleges to Work For.

Job Summary

Department of Computer Science and Information Technology invites applications for full-time Administrative Assistants to start immediately. This position is the primary provider of administrative support to the Department of Computer Science and Information Technology, responsible for directing and coordinating office procedures for the Department of Computer Science and Information Technology. The Individual assigned to this position will ensure smooth operation of the department and will have the responsibility for Initiating and coordinating the clerical and secretarial functions required in the effective implementation of administrative policies. Salary will be commensurate with education and experience.

Responsibilities

• Assist the department head with reports, correspondence, and data collection.
• Assist In the areas of program planning, budgets, annual reports, and document preparation. Assist in scheduling classes and classrooms.
• Assist with textbook orders.
• Maintain department personnel files and provide orientation for new faculty and staff.
• Purchase and keep accurate records of expenditures by the department and by designated budget accounts
• Provide administrative support to faculty, staff, and administration Including routine office support, filing, answering telephones, assisting students, and registration support.
• Supervise and train Student Assistants, Lab Assistants, and casual labor as needed.
• Serve as Scholarship Coordinator, distribute scholarship applications, meet with selection committees, interact with Financial Aid Office regarding student eligibility, communicate with applicants, and prepare trophies, plaques, or certificates for scholarship winners.
• Prepare Personnel Action Forms and submit them through appropriate channels. Assist the department head with department activities
• Other duties as assigned by the department head.

Required Qualifications

The successful candidate will have a minimum of an earned BS. The ideal candidate should have:

• one year of related experience or a combination of education and experience.
• knowledge of Microsoft Office 365 Suite.
• knowledge of Banner System.
• effective organizational and time management skills.
• strong teamwork and multitasking skills.
• ability to work Independently with some management oversight and under firm deadlines.
• ability to prioritize work assignments and work under general supervision.
• ability to interact effectively with internal customers and external agencies.
• ability to communicate effectively both orally and in writing.
• The final candidate will undergo employment, credit, and criminal background investigation.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Clayton State University, as determined by Clayton State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Clayton State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Clayton State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Clayton State University Office of Human Resources at (678) 466-4230. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at: (678) 466-5445.