Skip to main content

This job has expired

SENIOR PROGRAM COORDINATOR OF POLIS - SANFORD SCHOOL OF PUBLIC POLICY

Employer
Duke University
Location
Center on Politics and Public Leadership

Job Details

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary
Serves as a non-faculty staff member of Polis: Center for Politics, providing support for the Center, the Director, and Polis’s programs and activities. The Senior Program Coordinator will play an instrumental role in helping to develop and administering the Center’s core programs and events; overseeing financial management and office coordination; helping to develop and execute the Center’s strategy for fundraising and securing grants; coordinating engagement with key constituencies, including faculty, students/student groups, alumni, and donors; and helping to ensure that Duke becomes home to one of the leading politics centers in the nation. This position reports to the Director of Polis.

Work Performed
A detailed description of functional areas and tasks follows:

Organizational Development and Administration

  • Working closely with the Director to develop and implement a strategic, tactical, and operational plan to guide the center’s work and marshaling that plan to fruition in collaboration with the Director, the steering committee, and other stakeholders.
  • With the Director, managing Polis’s activities, including formulating and administering policies, developing and implementing fund raising strategies, and supervising the center’s programs.
  • Preparing grant proposals and, along with the Director, meeting with potential donors as necessary.
  • Overseeing the conceptualization and implementation of evaluation and assessment protocols for Polis.
  • Supporting the Director in planning, coordinating, and implementing a variety of initiatives, events, curriculum, and programs, which may include events, competitions, workshops, summits, politicians-in-residence, fellow’s programs, and executive education programs.
  • Working to coordinate and support politics-related efforts at Duke and building relationships with internal and external partners engaging in the political space, including undergraduate, graduate, and professional students/groups; bringing greater visibility and coherence to Duke’s curricular and co-curricular activities relevant to politics and political engagement; making the center the hub for political engagement on Duke’s campus.
  • Developing and implementing a robust communications plan for the center, including developing and overseeing the maintenance of Polis’s website, newsletter, visual/audio media, promotional materials, and social media activities.
  • Working with the Director and the Sanford HR Director on staff hiring and onboarding; handling logistics of all new staff hires including providing a formal orientation, reviewing policies and procedures, assisting with details like keys, parking, computer access, getting a Duke ID card, getting a Duke credit card, when applicable, and ordering business cards and stationery.
  • With the Director, serving as a liaison between Polis and key stakeholders, including Duke students/student organizations, faculty, and staff internally and building relationships with political figures and organizations externally. Serving as a central point of contact for internal and external stakeholders.

Financial Management

  • Managing the center’s financial planning, bookkeeping, accounting, budgeting, and reports tasks.
  • Performing financial analysis and projections on a monthly and quarterly basis and meeting with the Director to discuss the financial status of the center. Working with the Director and affiliated staff and faculty on an annual and semi-annual basis to draft and refine program budgets.
  • Monitoring income and expense projections for the Director; conducting other financial management tasks such as salary fund code requests; reconciling Polis’s internal accounting system with monthly reports from the Duke accounting system.
  • Submitting gifts/donation records to Development Office and determining appropriate fund code designations.
  • Preparing annual endowment report for funders and submitting it to the Sanford School’s administration upon the Director’s approval.
  • Processing funding transactions related to Polis’s programs and events; faculty and staff procurement card transactions; reimbursements for faculty, staff, and students; accounts-payable check requests; and supplemental payments.
  • Keeping abreast of updates and changes in Duke University and Sanford School financial management procedures and adjusting the center’s procedures accordingly.

Program Development and Implementation:

  • With the Director, developing and supervising various programs for Duke University students to engage in political, electoral, and civic opportunities; and identifying, developing and evaluating political opportunities with appropriate organizations and agencies locally and nationwide.
  • Supporting affiliated faculty and researchers at the Sanford School of Public Policy and other relevant units across Duke to leverage and expand the impact of faculty research efforts relevant to the center’s mission, helping them to amplify their insights and to bring their results to the attention of policy makers.
  • Assisting the Director in such duties as may be assigned or delegated and assume duties in her absence.
  • Performing other related duties incidental to the work described herein.

Minimum Qualifications
Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience
Work requires three years of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

SKILLS:

  • Excellent organizational, planning, communications, and project/event management and implementation skills
  • Exceptional teamwork skills
  • Ability to function and multitask under deadlines
  • A can-do attitude
  • Excellent attention to detail
  • Knowledge of Duke accounting system and payroll practices
  • Proficiency in software programs such as Microsoft Word, Excel, Access, and PowerPoint
  • Ability to work effectively with faculty, students, staff, and internal and external stakeholders

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Organization

Read our Diversity Profile History

Duke University was created in 1924 by James Buchanan Duke as a memorial to his father, Washington Duke. The Dukes, a Durham family that built a worldwide financial empire in the manufacture of tobacco products and developed electricity production in the Carolinas, long had been interested in Trinity College. Trinity traced its roots to 1838 in nearby Randolph County when local Methodist and Quaker communities opened Union Institute. The school, then named Trinity College, moved to Durham in 1892, where Benjamin Newton Duke served as a primary benefactor and link with the Duke family until his death in 1929. In December 1924, the provisions of indenture by Benjamin’s brother, James B. Duke, created the family philanthropic foundation, The Duke Endowment, which provided for the expansion of Trinity College into Duke University.Duke Campus

As a result of the Duke gift, Trinity underwent both physical and academic expansion. The original Durham campus became known as East Campus when it was rebuilt in stately Georgian architecture. West Campus, Gothic in style and dominated by the soaring 210-foot tower of Duke Chapel, opened in 1930. East Campus served as home of the Woman's College of Duke University until 1972, when the men's and women's undergraduate colleges merged. Both men and women undergraduates now enroll in either the Trinity College of Arts & Sciences or the Pratt School of Engineering. In 1995, East Campus became the home for all first-year students.

Duke maintains a historic affiliation with the United Methodist Church.

Home of the Blue Devils, Duke University has about 13,000 undergraduate and graduate students and a world-class faculty helping to expand the frontiers of knowledge. The university has a strong commitment to applying knowledge in service to society, both near its North Carolina campus and around the world.

Mission Statement

Duke Science"James B. Duke's founding Indenture of Duke University directed the members of the University to 'provide real leadership in the educational world' by choosing individuals of 'outstanding character, ability, and vision' to serve as its officers, trustees and faculty; by carefully selecting students of 'character, determination and application;' and by pursuing those areas of teaching and scholarship that would 'most help to develop our resources, increase our wisdom, and promote human happiness.'

“To these ends, the mission of Duke University is to provide a superior liberal education to undergraduate students, attending not only to their intellectual growth but also to their development as adults committed to high ethical standards and full participation as leaders in their communities; to prepare future members of the learned professions for lives of skilled and ethical service by providing excellent graduate and professional education; to advance the frontiers of knowledge and contribute boldly to the international community of scholarship; to promote an intellectual environment built on a commitment to free and open inquiry; to help those who suffer, cure disease, and promote health, through sophisticated medical research and thoughtful patient care; to provide wide ranging educational opportunities, on and beyond our campuses, for traditional students, active professionals and life-long learners using the power of information technologies; and to promote a deep appreciation for the range of human difference and potential, a sense of the obligations and rewards of citizenship, and a commitment to learning, freedom and truth.Duke Meeting

 “By pursuing these objectives with vision and integrity, Duke University seeks to engage the mind, elevate the spirit, and stimulate the best effort of all who are associated with the University; to contribute in diverse ways to the local community, the state, the nation and the world; and to attain and maintain a place of real leadership in all that we do.”

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert