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OFFICE SUPPORT ASSISTANT IV #00025737

Employer
Missouri University of Science & Technology
Location
Rolla
Closing date
Jul 7, 2021

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
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Job Details

Job Title: OFFICE SUPPORT ASSISTANT IV #00025737
Location: Rolla
Full/Part Time: Full-Time
Job ID: 36879
Hiring Department

Student Involvement

Application Deadline

Open Until Filled

Full Time/Part Time

Full Time, Benefit Eligible

Salary

$13.27 minimum

Job Description

To administer (develop, advise and implement) specific services and programs designed to promote the effective functioning of student and / or student groups and contribute to the formal and informal educational environment within the University. Performs a variety of independent, specialized office support duties for Student Involvement Office. Executes documents and reports on business and fiscal operations.

Key Responsibilities

    Accounts Payable: collect invoices, verify funding, assign account numbers, complete credit card payments and non-PO vouchers.Accounts Receivable: prepare statements, review accounts receivable, process payments for department and student organizations.Procure / purchase equipment and supplies for department and student organizations; complete requisitions, purchase orders and reconciliation of purchasing cards.Management of student organization and departmental accounts, journal entries, internal service entries, deposits, posting of student charges.Arrange conference / competition / tournament travel for student organizations; Process travel reimbursements.Serve on campus advisory committees (PeopleSoft and Procurement).Prepare contracts, facility usage agreements and performance agreements for speakers, equipment rental, performers and off campus facility rentals for student organization events.Complete requests for proposal / bids for charter bus services, student newspaper, student yearbook and St. Pat's merchandise.Arrange insurance coverage in collaboration with Administrative Services for sports clubs, media and special event insurance for student organization.Prepare reports and financial statements for department and student organizations.
  • Evaluates and selects solutions from established options/procedures and/or experiences
  • Impacts own team through the quality of the services or information provided
  • Works with various parties/audiences (e.g., vendors, customers, internal or external constituencies)
  • Provide general office support, maintain calendars, schedule appointments, take meeting minutes, make travel arrangements, reserve facilities, manage supply orders
  • Accounting and fiscal tasks; AR/AP, purchasing, budget reporting, maintain grant funding requirements, HR processes (job posting, scheduling interviews, offers, etc.)
  • Gather, organize, and compile data on various spreadsheets from multiple sources, create reports and prepare external communications
  • Provide functional supervision and project support to student volunteers, approve and process payroll for office staff and student workers
  • Assist with vendors, contracts, and event planning; coordinate program requests, communicate with campus stakeholders to enlist volunteer support, track process flow
  • Perform related duties as assigned.

Supervision Received:

  • General supervision is received from the Director of Student Involvement.

Supervision Exercised:

  • Supervision may be exercised over office support and / or student employees as needed.
Minimum Qualifications
  • High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary .
Preferred Qualifications
  • Proficient in Microsoft Office, Excel
  • Experience using Outlook, Gmail, and Googledocs
Comments

The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.

Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.

All job offers are contingent upon successful completion of a criminal background check.

The University of Missouri is an equal access, equal opportunity, affirmative action employer that is fully committed to achieving a diverse faculty and staff. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, gender expression, age, genetic information, disability, or protected veteran status.

The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim’s educational experience or the overall campus environment.

Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

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