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Enrollment Customer Srvc Rep

University of North Texas
Closing date
Jun 24, 2021

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
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Job Details

UNT System Overview:

Welcome to the University of North Texas System, or UNT World as we like to call ourselves. UNT World includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.

Posting Title:

Enrollment Customer Srvc Rep


UNT-Toulouse Grad Sch-Dean's Off-142100

Job Location:


Full Time/Part Time:


Salary Information:

Salary Commensurate with Experience

Department Summary:

The Toulouse Graduate School, with its outstanding faculty, high academic standards, and diverse student body, provides abundant
opportunities for graduate students by offering over 100 master’s and doctoral programs in a variety of disciplines.

Position Overview:

This customer service position is responsible for front line contact with the university community on a variety of graduate student related topics such as admissions, registration, graduation, etc. In a fast paced, collaborative environment this position communicates effectively orally and in writing to customers in person, via telephone, mail and through email. This position oversees scanning documents into Perceptive Content in order to link documents to student accounts.

Minimum Qualifications:

Associate’s degree and one year of professional experience in customer or student services. Substitution of education for experience allowed. As a condition of hire and continued employment, must be in good standing on all federal student loans and must grant permission for the office to access the National Student Loan Data System (NSLDS) to verify such standing.

Knowledge, Skills and Abilities:

• Skill in telephone etiquette and courteous communication with public, verbally and in writing.
• Skill in delivering outstanding customer service.
• Ability to problem-solve, multi-task and organize in a fast-paced collaborative environment.
• Ability to demonstrate patience when assisting customers with a variety of issues.
• Ability to understand and articulate institutional policies, procedures and federal, state regulations. Maintains up to date knowledge of same.
• Skill in the operation of a variety of office machines including personal computers, telephones and copiers.
• Skill in learning, utilizing and helping others use various computer applications.
• Skill in English composition, grammar, spelling and punctuation.
• Skill in basic math.
• Basic MS Office skills.

Preferred Qualifications:

The preferred candidate will possess the following additional qualifications: * Ability to communicate effectively orally and in writing to customers via telephone and through email. * Dedication to customer satisfaction by providing timely and accurate services. * Ability to work with internal and external stakeholders to meet the needs of students, faculty, and programs. * Strong organizational skills. * Flexibility to change tasks quickly.

Work Schedule:

Monday – Friday 8 am – 5 pm; w/occasional evenings

Driving University Vehicle:


Security Sensitive:

This is a security sensitive position

EEO Statement:

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title:

Enrollment Customer Srvc Rep

Physical Requirements:

Carrying, Cleaning, Lifting up to 25 pounds, Reaching, Sitting, Walking, Talk or Hear, Ability to communicate


Follows procedures for opening and closing office to ensure it is open during operational hours and closed in a secure fashion at the end of the normal work day.


Greets visitors in person promptly and convey a friendly, helpful, and professional manner.


Answers multiple telephone lines to the Toulouse Graduate School in a timely and professional manner.


Responds to emails from students, faculty, and staff in a helpful, timely and professional manner.


Provides excellent customer service via email, phone and in person in a timely, professional, and accurate manner.


Directs students to appropriate staff member or department when information needed is outside scope of position.


Provides knowledge of core services and additional resources available on campus.


Processes all incoming and outgoing mail/campus mail.


Assist in other areas of office as requested/needed or complete special tasks/projects.


Scan and link Toulouse Graduate School documents into Perceptive Content in a timely manner.

Posting Number:


Quicklink for Posting:


Working at University of North Texas

Since 1890, the University of North Texas has been a catalyst for transformation for its students and the North Texas region. As the nation’s 26th largest public university, UNT is dedicated to providing an excellent educational experience to its 36,000 students while fueling the intellectual, economic and cultural progress of one of the largest, most dynamic regions in the United States.

A student-focused public research university, UNT graduates more than 8,500 students each year from its 12 colleges and schools and offers 97 bachelor’s, 82 master’s and 35 doctoral degree programs, many nationally and internationally recognized. As UNT’s strengths in science, engineering and technology grow, the university continues to nurture its core areas of distinction in music, education, social sciences, business, the arts and humanities. Leading Texas public universities in the number of Goldwater Scholars and designated a “Best in the West” university by The Princeton Review, UNT is known for its academic excellence.

By providing access, welcoming diversity and strengthening collaborations with our many educational, business and community partners, as well as building new partnerships across the globe, UNT's faculty and staff work each day to prepare students for the challenges they will meet in our changing world.

Fostering global understanding and promoting cultural appreciation are central to preparing tomorrow's successful global leaders. Our strategic international partnerships seek to improve quality of life, facilitate the exchange of ideas and culture, and allow for important research addressing global issues. UNT's campus benefits from a rich diversity of about 2,500 international students representing 140 countries.

UNT faculty produce groundbreaking research in a wide range of disciplines spanning the sciences, mathematics, engineering and technology while also making nationally recognized contributions in the arts and humanities. The College of Music is one of the nation’s best music colleges with an internationally respected jazz program. UNT has the oldest program in emergency administration and planning and a unique program in applied philosophy and environmental ethics.

UNT also is home to many national centers and institutes, including the Net-Centric Software and Systems Center — a National Science Foundation Industry/University Cooperative Research Center; the Center for Electronic Materials Processing and Integration; the Institute of Applied Science; the Center for Advanced Scientific Computing and Modeling; and the Center for the Study of Interdisciplinarity.

UNT has developed many state-of-the-art research facilities, such as the federally funded Center for Advanced Research and Technology, one of the nation’s most extensive facilities for powerful materials characterization and analysis; a high-performance computational facility; and a clean room/nanofabrication research facility (under construction). UNT’s research extends outside the academy as well, with field stations as close as a neighboring lake and as far away as southern Chile.

In addition, UNT is developing Discovery Park, a research park with technology incubator facilities on a 300-acre property near the main campus. The university also has developed a Design Research Center in the heart of the Dallas design district.

As the largest and most comprehensive university in the North Texas region, UNT is growing as a national leader in education, research and scholarship, student support and community engagement — the pillars of a great public research university. UNT’s ultimate mission is to give a green light to greatness by helping its students, region, state and nation excel.

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