Assistant Archivist for Collections Management

Northern Arizona University
Cline Library

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Administrative Jobs
Institutional & Business Affairs, Arts & Museum Administration
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job Title: Assistant Archivist for Collections Management
Location: Cline Library
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605453
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University

Special Information

This is a 12-month continuing status eligible (equivalent to tenure track) academic professional position at the Assistant Archivist rank. Retention and promotion are earned through achievement of a record of excellence in position effectiveness, scholarship, and service. Candidates from underrepresented backgrounds and candidates who have had experience working with students from underserved populations are encouraged to apply. This position is available immediately and will remain open until filled. For early consideration, submit your application by June 28, 2021.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Job Description

Cline Library Special Collections and Archives (SCA) at Northern Arizona University seeks a forward-thinking, collaborative, and innovative Assistant Archivist.

The successful candidate will be responsible for developing and implementing the department's collections management program. This archivist will support the strategic directions of the department, the library, and the university while working collaboratively to manage the care of collections.

The position oversees acquisitions, inventories, environmental controls, space management, and collection care. It works closely with department archivists to effectively manage current and future collections from accession to access. Finally, it reviews, revises, and develops collections management practices and policies and ensures their efficient and effective implementation.

The Assistant Archivist for Collections Management will collaborate closely with colleagues in the department, the library, across the university, and the region. Opportunities will include--but are not limited to--working on exhibit development, instructional support, community events, grant-funded projects, and with our regional tribal colleagues as we partner with them to appropriately and effectively implement the Protocols for Native American Archival Materials. The Cline Library has been engaged with a new master plan for the library building. The Assistant Archivist for Collections Management will be invited to join this process, particularly as it applies to space planning for SCA and the library's collections.

SCA houses renowned collections documenting the human and natural history of the Colorado Plateau as well as the history of Northern Arizona University. The collections are particularly strong in the areas of the Grand Canyon and the Colorado River, regional Native American history, land use and development, business activities, politics, and the greater northern Arizona region. The University Archives serve as the institutional memory of Northern Arizona University since its inception as Northern Arizona Normal School in 1899.

This position reports to the Head of Special Collections and Archives.

Minimum Qualifications
  • ALA-accredited graduate degree from a library or information science program or equivalent graduate degree in a relevant field (archives, records management, museum studies, management of cultural heritage collections, etc.).

Preferred Qualifications
  • Knowledge of (coursework, workshops, or experience) donor relations, including researching, understanding, and imposing appropriate rights management issues associated with existing and future collections.
  • Knowledge of (coursework, workshops, or experience) space planning for physical and digital archival collections. Knowledge of physical environments and facilities optimal for long-term preservation, security, and use of archival materials.
  • Knowledge of (coursework, workshops, or experience) fundamental archival principles and practices (provenance, respect des fonds, appraisal, arrangement, description, preservation, and access tools).
  • Knowledge of (coursework, workshops, or experience) technologies and best practices (ArchivesSpace, CONTENTdm, content management systems, etc.) that ensure department collections are managed efficiently, effectively, and to the highest professional standards.
  • Knowledge of (coursework, workshops, or experience) academic institutional records management practices, including applying national and statewide laws, regulations, revised statutes, and best practices.
  • Familiarity with the Protocols for Native American Archival Materials.
  • Evidence of a strong commitment to diversity, equity, and inclusion.
  • Knowledge of (coursework, workshops, or experience) archival digital asset management workflows, best practices, metadata schema, and standards for the effective and active administration of born digital and digitized objects.
  • Ability to set priorities, exercise flexibility in meeting objectives, and manage multiple projects and assignments.
  • Ability to provide outstanding customer service to a diverse clientele (internal and external).
  • Ability to collaborate with faculty to embed primary source material into curricula, courses, and assignments.
  • Knowledge of the history, culture, and geography of the Southwest, the Colorado Plateau, and the Indigenous communities in the region.

General Information

Northern Arizona University has a student population of 29,569, including approximately 21,000 on its main campus in Flagstaff and the remainder at more than 20 locations statewide and online.

Committed to a diverse and civil working and learning environment, NAU has earned a solid reputation as a university with all the features of a large institution but with a personal touch, with a faculty and staff dedicated to each student’s success. All faculty members are expected to promote student learning and help students achieve academic outcomes.

While our emphasis is undergraduate education, we offer a wide range of graduate programs and research. Our institution has carefully integrated on-campus education with distance learning, forming seamless avenues for students to earn degrees.

Flagstaff has a population of about 70,000, rich in cultural diversity. Located at the base of the majestic San Francisco Peaks, Flagstaff is 140 miles north of Phoenix at intersection of Interstate 17 and Interstate 40.

For information about diversity, access and equity at NAU, see the Center for University Access and Inclusion webpage.

Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


$56,000 - $62,000


This is an Academic Professional (APF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available at the NAU HR benefits page.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. If a new employee chooses the ASRS retirement option, participation in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, will begin on the first of the pay period following 6 months after the new employee's start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of employment. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of employment. More information is available at the NAU HR benefits page.

Submission Deadline

This vacancy will be open until filled or closed. Review of applications will begin on June 28, 2021.

How to Apply

To apply for this position, please click on the "Apply" button at the end of the job description if viewing this position through the NAU HR website. Otherwise, to view the original post and to apply, proceed to, follow the 'Faculty, Library, Administrator Openings' link, locate vacancy 605453, and then "Apply" at the bottom of the page.

Application must include: (1) a cover letter highlighting your particular qualifications for this position; (2) a curriculum vitae; and (3) names and contact information for three references. Save all items as PDF and/or Word documents.

If you need assistance completing your application, there are instructions available on the HR website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.


Northern Arizona University (NAU) is a public university offering undergraduate, graduate, and professional degrees of high quality and societal value.  Students are at the center of the NAU experience, which is guided by a dedicated and distinguished faculty committed to teaching, individual engagement, and research excellence.

Our educational programs are designed to prepare our students for personal and professional success after graduation.

Whether they earn their degrees at our historic Flagstaff campus, regionally throughout Arizona, or online, we prepare our students to achieve their human potential in ways that serve the state, the region, the nation, and the world.

If you can see yourself as part of a university community dedicated to its students and their success, NAU might be the right fit for you.

Find Us
PO Box 4113 Flagstaff, AZ 86011
United States

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